Senior Office Administrator at JKUAT Enterprises Limited

Key Duties and Responsibilities

• Maintaining office diary, appointments and travel itineraries.
• Managing office protocol and etiquette.
• Preparing responses to routine correspondence.
• Taking oral dictation.
• Using e-office to research and process data.
• Operating office equipment.
• Attending to visitors/clients.
• Handling telephone calls.
• Handling customer inquiries and complaints; coordinating schedules of meetings and appointments.
• Coordinating travel arrangements.
• Ensuring security of office records, equipment and documents including classified materials.
• Ensuring security, integrity and confidentiality of information.
• Maintaining an up to date filing system in the office.

Benefits

For appointment to this grade, an officer must have:

• Cumulative period of six (6) years’ relevant work experience three (3) of which should have been at the level of Office Administrator I or in a comparable position.
• Bachelor’s Degree in any of the following fields: - Secretarial Studies or in Business and Office Management or equivalent qualification from a recognized and accredited institution.
• OR Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution.
• Membership to a relevant professional body where applicable and in good standing.
• Proficiency in computer applications.
• Demonstrated merit and ability as reflected in work performance and results.