Senior Officer - Project Operations at Safaricom Kenya

Reporting to the HOD- Network Planning and Design Dept, the position holder will provide secretarial support to the HOD- Network planning and Design’s office and general administrative support to Network Planning and Design Dept.

Job Responsibilities

• Financial Management
  • Departmental opex forecasting, management & reporting
  • Petty cash management
  • Departmental Capex management
• Project Management & Operations Support
  • Schedule & organize project meetings in liaison with all project team members
  • Track various tasks assigned in project meetings as directed by project manager or project officer.
  • Set up and maintain Purchase Requisitions/Purchase Orders status tracking spreadsheet
  • Follow up project documentation sign off and circulations
  • Track & follow up in liaison with all stakeholders, of all project related orders from RFQ to PO, through to receipting and give a weekly reporting including project
  • Set up and maintain a filing system for project documentation - both soft and hard copy versions
• Events Management
  • Arranging offsite departmental meetings at reasonable intervals (in consultation with HoD and funds allowing) as well as divisional ones in consultation with the other Technology departments
  • Venue to be within a reasonable distance from the office
  • Logistics to be completed long before the due date
  • 100% attendance
• General Administration & Coordination of Departmental Resources
  • Meetings scheduling
  • Proper utilization of company resources
  • Travel management of departmental staff
• Fleet Management & Drivers support
  • Departmental fleet management including servicing and maintenance
  • Set-up and maintenance of PRs/POs vehicles maintenance tracking spreadsheet

Qualifications - External

• Degree in secretarial or a Diploma in Secretarial / Office Administration.
• At least 2 yrs. experience as a senior Personal Assistant to a Head of Department in a blue-chip company preferably in a commercial environment.

Closing: July 4 2022