Senior Procurement Assistant at United Nations Office at Nairobi (UNON)

Responsibilities

• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources. • Identifies and recommends sources of procurement, interview potential suppliers.
• Produces tender documents (e.g., Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Prepares and submits LCC and HCC presentations.
• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official. 
• Performs other duties as assigned.

Education

• Completion of high school diploma or equivalent is required. Additional qualifications in procurement or related field is desirable.

Work Experience

• A minimum of ten (10) years of progressively responsible work experience in procurement or related area, with at least two (2) years of specific experience in procurement and contract administration of preferably large and multiyear engineering, architectural, and construction services and works is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
• Experience in managing procurement in support of public, private or non-governmental entities that have national, regional or international operations is desirable. Working knowledge and experience in Enterprise Resource Planning (ERP) system is desirable.
• Experience in managing a team of procurement assistants is desirable. Experience with trending technologies that can improve business practices and drive innovation is desirable. One (1) year or more of experience in data analytics or related area is desirable.