Senior Procurement Officer at Kenya Red Cross Society

Purpose

The Senior Procurement Officer is responsible for providing Procurement support services to Norwegian Red Cross regional and country offices, applying the utmost level of quality service provision to meet the requirements of service recipients and align with NorCross strategy and procedures.

Strategic responsibilities

Across Africa Region, support timely and quality procurement services in support Norwegian Red Cross humanitarian project deliveries in accordance with professional standards.

Responsibilities/Requirements

• Under the guidance of the Procurement Manager, be responsible for conducting regional and country offices market assessments to identify on emerging trends that may affect NorCross supported programs in the region.
• Responsible in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items and keeps informed of local market conditions. Ensures, through regular market investigation, that all purchased goods meet international standards, are fit for their intended purpose, and have, where required, appropriate inspection certificates.
• Process logistics requisitions received from the regional and country offices ensuring procurement principles are adhered to and all supporting documents are in place before commitments are made in accordance with Norwegian Red Cross accountability matrix.
• Support HNS in conducting complex procurements by working together in the development of tender documents, ensuring the drafts are reviewed and approved according NorCross procurement guidelines in the field.
• Process procurement requests through HPC by ensuring all relevant documentations are reviewed and approved through PIMS.
• Responsible for ensuring all procurement requests are registered and regularly updated in the procurement tracker.
• Support, where appropriate the line manager in capacity building of NorCross and HNS staff on procurement and logistics processes.
• Support the procurement manager in follow up of country and regional office procurement plans.
• Support the Procurement Manager in the establishment of LTAs.
• Other duties as assigned.

Collaboration

• Consistently provide support to NorCross and ensure compliance to NorCross and back donor procurement guidelines.
• Collaborate with HNS and give guidance on donor requirements on procurements activities.

Leadership Responsibilities.

• Creating an inspiring team environment with an open communication culture.
• Setting clear team goals and objectives

Qualifications.

• University Degree in Procurement, Supply Chain, Logistics, or similar related degree.
• Professional qualifications in CIPS, KIPS or similar qualifications would be an added advantage.
• Three years’ experience working in similar role.
• Knowledge in French is MANDATORY

Skills and knowledge

• Good analytical and strategic thinking skills
• Advanced skills in computer productivity applications (Word, Excel, PowerPoint, and Outlook).
• Supervisory and management experience
• Attention to details.
• Strong communication and negotiation skills.
• Ability to drive manual transmission vehicles.

Personal Qualifications

• Ability to work towards achieving objectives and results.
• Ability to convince and gain acceptance.
• Ability to communicate effectively.
• Ability to be solution oriented.
• Ability to travel when needed and sometimes to hardship areas.