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  • Posted: Jul 16, 2021
    Deadline: Jul 26, 2021
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  • LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...
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    Senior Procurement Officer

    REPORTING TO: Finance & Admin Manager
    LOCATION: Coast Region

    Job Purpose

    To facilitate the acquisition and supply of goods, services and works, at optimum cost effective levels in a thoroughly documented, compliant, expeditious and effective manner.

    Key Responsibilities

    1. Procurement / Compliance
    2. Ensure that procurement of goods, services and works are done in compliance and with within the stipulated policies and guidelines, that LVCT Health will get value for money by ensuring that negotiation opportunities are optimized and documented.
    3. Ensure that LVCT Health is committed procedurally. Purchase order must be issued before the goods are delivered.
    4. Ensure that only prequalified suppliers are the primary source of quotes.
    5. Prepare weekly procurement status reports in the prescribed template.
    6. Vendor Relationship Management
    7. Ensure use of the Preferred vendor list, fair distribution of business and deliberately ensuring that the suppliers are treated with due respect, complains and compliments are handled professionally while in all engagements, LVCT Health interests and image/brand are put ahead of everything else.
    8. Develop, manage and maintain an arm’s length relationship with vendors at all levels; will ensure that LVCT Health suppliers for goods & services fulfil their obligations in a timely manner, are paid on a timely basis, and that any disputes arising are managed in a professional, procedural and consultative manner.
    9. Negotiate with vendors to facilitate LVCT Health compliance with USG regulations on non-payment of VAT; will vigorously pursue outstanding VAT exemption claims, reimbursement checks from vendors.
    10. Documentation
    11. Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents.
    12. Generate and disseminate complete, accurate and relevant monthly procurement reports on user friendly, standardized templates to support project management decision making.
    13. Ensure that all procurement documents are filed, secured and stored whether electronic or hand copies.
    14. Invoicing
    15. Ensure that LVCT Health is continually invoiced for all the procedural commitments that have been made. Variations must be resolved with the suppliers’ way before the submission invoices to Finance Department.
    16. Ensure that tracking of PO is done monthly without fail and follow up and follow through with supplies is done for outstanding bills.
    17. Risk Management
    18. Identification of risks that related to procurement recommend mitigating solutions to the Operations Director.
    19. Innovation
    20. Ensure continuous innovations, adoption of best practices and regular reviews of Procurement processes, for optimal efficiency.
    21. Prepare invoices that have been received in the department weekly for settlement.

    Qualification, Skills and Experience

    1. Bachelor’s degree in Purchasing/Supplies. Diploma holders may be considered with the requisite experience.
    2. Minimum of three years working experience in a similar role.
    3. Excellent verbal and written communication skills.
    4. Proficiency in the use of MS office applications.
    5. Must be a strong team player.
    6. Person of high integrity.

    Method of Application

    Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest indicating Salary history and expectations to [email protected] clearly indicating the position applied for and reference number as the subject. Applications should reach us NOT later than 26th July 2021

    Note; Qualified Internal candidates are encouraged to apply.

    LVCT Health is an Equal Opportunity Employer.

    LVCT Health DOES NOT charge a fee at any stage of the recruitment process, neither does it ask for information on applicants' Bank Accounts.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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Average Salary at LVCT Health
KSh 60K from 9 employees
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