Senior Records Management Assistant- Job Grade Cue 7 at Commission for University Education

Duties and responsibilities will entail: -  

• Scanning of documents and operating the Electronic Data Management System (EDMS); 
• Ensuring proper handling of records, materials facilities and equipment;  
• Ensuring effective management of files and mail;  
• Opening and closing files as directed;  
• Checking correspondence and bring-ups and ensuring appropriate action is taken; 
• Operating franking machines;  
• Ensuring integrity and confidentiality in the provision of records services;  
• Identifying files for disposal;  
• Requisitioning required items;  
• Ensuring security of information, documents, files, records and office equipment in the registry;  
• Sorting, classifying and indexing documents for filing;   
• Ensuring storage, updating and maintenance of personnel records and file index; and 
• Ensuring that file movement records are updated and maintained.  

Person Specifications  
For appointment to this grade, an officer must have:  

• A minimum of four (4) years relevant work experience;  
• Diploma in Records Management, Information Management, Information Science, Library 
• Science or its equivalent from a recognized Institution;  
• Proficiency in computer applications; and  
• Fulfil the requirements of Chapter Six of the Constitution.