Stores Clerk at Safari Beach Hotel

Job summary

Safari Beach Hotel, in South Coast Diani, is seeking to recruit a competent Hotel Stores Clerk to oversee the receiving of delivered supplies and manage issuing of items from the central store and beverage store in accordance to the Company procedures..

Primary Duties and Responsibilities include: (Not limited to)

• Receive all hotel purchases with their delivery notes in the presence of the Security personnel, Duty Manager or respective Head of Department and forward them to their respective store.
• Verify delivery of all goods against the delivery note, LPO and the itemized product specifications.
• Note any discrepancies/ damage and prepare a delivery discrepancy report to accounts for reimbursements.
• Take note and refuse acceptance of damaged or incorrect items and issue a goods return note to that effect.
• Maintain the custodianship of the central store and storage of all food, beverages and operational stock.
• Maintain the receiving bay /stores in a clean sanitary state.
• Receive and stock goods in a manner that makes it easily accessible to identify, verify, handle and maintain the store.
• Adhere to the FIFO policy on stocks rotation and issuance of items from the stores.
• Issue items to user department as per approved store requisitions.
• Maintain documentation i.e. access & issuance log, for afterhours stocks issuance in line with internal controls and procedures.
• Conduct inventory audits from the computerized inventory system to determine inventory levels and needs.
• Monitor inventory stock levels and ensure adequate and sufficient stocks are in place for normal operations.
• Conduct physical stock count on regular basis to ensure stocks tally with the Inventory Management system.
• Ensure stock variances are investigated and information relayed to the finance department.
• Work closely with the purchasing officer by routinely giving list of below par stocks needing replenishment.
• Identify and report slow moving items to avoid over purchasing.
• Conduct monthly stock take and report on the same.
• Ensure maximum security of all storeroom areas, that no unauthorised person enters the stores and limit key access.
•  Inform management and follow agreed procedures in the case of spoilage or damage of any item.
• Control movement and usage of bottle empties and takes monthly stock of the same. 
• Maintain and file accurate and organized records and documentations for future reference i.e. Goods received/returned notes, delivery notes etc.
• Any other duties as may be assigned by Management.

Requirements

• A relevant Diploma or Degree in a purchasing/ procurement, supply chain management, or business administration from a recognized Institution.
• At least 3 years proven experience as a procurement officer preferably in a hotel set-up.
• Knowledge of procurement procedures and statutory requirements.
• Excellent drafting ,numeracy and reporting skills
• Working Knowledge of an inventory management system.
• High level of integrity, keen attention to detail and the ability to work autonomously.
• Excellent record management skills
• Talent for networking and negotiating.
• Aptitude in decision making and strong leadership skills