Supervisor – Transport Logistics at Kenya Revenue Authority (KRA)

Job Purpose

• The effective management and efficient usage of the Authority motor vehicles and personnel.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Plan and coordinate of both in house and outsourced services and contracts management
• Management of Supervisors, Officers, Drivers and Support staff.
• Participate in the preparation of monthly, quarterly and annual reports
• Supervise, mentor and coach staff
• Supervise the implementation and management of Fleet Management

Operational Responsibilities / Tasks

• Participate in Policy development/ review.
• Work planning
• Raising Orders and PRs in the system, attaching supporting approval documents and making follow-up to completion
• Procurement of motor vehicles.
• Receive and distribute motor vehicles and updating asset master data in SAP
• Ensuring  annual licensing of commercial vehicles.
• Supervising fuelling of motor vehicles, motor cycles and fleet management system. 
• Valuation of motor vehicles.
• Disposal of motor vehicles/cycles; recommend boarding of obsolete Assets (Motor vehicles and motor cycles.)
• Monitor Contract status  through monthly reports.
• Examine/Vet hand over – take over forms.
• Confirmation of payment for services rendered.
• Transport facilitation using the deployed systems ( SAP/Online Taxi)

Job Dimensions:

Financial Responsibility

•   Development of budgets.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority.
• Provides oversight over physical assets assigned to the section.

Decision Making / Job Influence

• Plan the work of subordinates.
• Assign work to subordinates.
• Monitor subordinates work performance.
• Appraise/evaluate subordinates performance.

Working Conditions

• Predominantly works within the office

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

•  A degree in Mechanical Engineering, logistics management or equivalent field                               

Professional Qualifications / Membership to professional bodies

• Relevant professional registration.

Previous relevant work experience required.

• At least 3 years’ relevant work experience.
• Knowledge of fleet management system.
• 2 years experience in Driver management.

Functional Skills, Behavioral Competencies/Attributes:

• Good knowledge of road transport laws and regulations, etc
• Good organizational and planning skills with the ability to prioritize
• Good management skills
• Good strategic, analytical, diagnostic and problem solving skills
• Good communication and interpersonal skills
• Integrity and honesty
• Ability to build and maintain strong relationships with third parties and staff
• Good decision - making capabilities
• Team Player