Supply Chain Management Officer - 2 Positons at National Drought Management Authority

Position Summary/ Purpose

The Supply Chain Management Function will involve:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective;; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the authority needs;designing procurement document; developing stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carryout board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement; preparation of procurement plans in accordance with budget processes stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of supplies of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement on supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.

Key Responsibilities;

Duties and responsibilities will entail: –

• preparing stores requisitions for the items which have reached their minimum stock levels;
• Preparing LPO’s and LSO;
• ensuring goods delivered by suppliers are of the right/required quality and quantity;
• compiling requirement for tendering or quotation purposes;
• maintaining and archiving procurement documents;
• carrying out periodic market survey;
• requisitioning, receiving and issuing of stores; preparation and maintenance of stores records;
• preparing estimates of expenditure on supplies and services;
• procurement planning, inventory control and provisioning for the Authority;
• analyzing the provision of goods and services emanating from the Authority and initiate appropriate action;
• disposal of unserviceable stores; and
• coordinating the activities of the Authority of Survey on disposing items.

Qualifications

For appointment to this grade, a candidate must have:

• Bachelor’s degree in any of the following disciplines: Commerce, Business Commerce, Business Administration, Administration, (Supplies Management Option) or equivalent qualifications from a recognized institution;om a recognized institution;
• Computer Literacy;Computer Literacy;
• Shown merit and ability as reflected in work performance and results