Supply Chain Management Officer at Energy and Petroleum Regulatory Authority (EPRA)

 REF: VA/28/03/2024
Job Description

The duties and responsibilities of this grade will entail:

Procurement and Disposal

• Sourcing for goods and services as per the procurement law
• Raising purchase orders for goods and services for approval
• Liaising with suppliers to ensure timely delivery of goods
• Maintaining and updating a list of qualified suppliers
• Undertaking market survey to ensure EPRA obtains value for money
• Ensuring safe custody of all procurement records
• Attending the opening of quotations and tenders

Inventory Management

• Implementing measures to enhance efficiency and effectiveness in procurement and stores management;
• Carrying out annual and periodic stock taking;
• Setting up accurate inventory control systems so as to maintain optimum stock levels;
• Maintaining inventory in good condition for continual usage;
• Advising and employing best storage methods;
• Maintaining and updating all inventory records;
• Receipting of all inventory and raising inventory receipt documents;
• Ensuring safety, security and cleanliness in the stores;
• Preparation of disposal documents;
• Initiating documentation for payment of suppliers for services rendered;
• Maintaining register of return stores and lists of items awaiting disposal.

Person Specifications

For appointment to this grade, a candidate must have:

• A Bachelor’s degree in supply chain management/Logistics and Procurement Management or equivalent qualification from a recognized institution;
• Be proficient in computer application;
• Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies, skills and attitudes

• Planning skills
• Communication and reporting skills
• Interpersonal skills
• Team player