Supply Chain Management Officer III at Siaya County Government

Duties and Responsibilities

• Assist in the preparation of request for quotation, Initiation of bids, Request for proposal and coordination of their timely dispatch
• Prepare LPO and LSO
• Register all documents and handle all customers and supplies data base
• Prepare reports concerning supply chain management operations
• Assist the DSCM in maintaining current up to date procurement  documents and manuals
• Routing, copying and circulation of quotes, bids and proposal for evaluation, documents and manuals
• Researching on pricing, obtaining quotes locally on low value items
• Assist in coordination of the selected bidder to ensure completion of administrative processes including bid security, contract award notice and distribution of contract documents accordingly
• Assist in management of the administrative process throughout the duration of the preparation of all documentation until the award of the contract
• Preparation of the management information and statistical reports
• Check and classify the precedence of requisition and process as priority setting of the goods and services needed.
• Coordinate with departments and make sure the right goods/services are acquired
• Provide purchased goods/services to the responsible receiving office and do all actions for completing the process
• Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose
• Perform other duties related to the field as assigned by the Director, Supply Chain Management. 

Requirements for Appointment

For appointment to this grade, an officer must:-

• Be a Kenyan citizen
• Bachelor’s Degree in Procurement / Supply Chain Management/ Logistics  or its equivalent qualification from a recognized institution
• Master’s degree will be an added advantage
• Be a member of the Institute of Supplies Management of Kenya
• Have 3 years relevant working experience
• Have Certificate in Computer Applications.