Team Assistant at Diageo

Role Responsibilities

• Conduct administrative responsibilities and co-ordination of the Marketing function, corporate relations function, external stakeholders, agencies and global stakeholders. This includes diary management, meetings and events and travel support.
• General administrative support of the team such as records management and Gift and Entertainments, maintaining a contact and relations with internal and external stakeholders.
• Assisting in drafting, circulating and replying to various correspondence and responding to routine administrative queries both internal and external
• Facilitate resources required for meetings as well as ensuring all minutes and pre-reads are circulated beforehand.
• Stakeholder management- Ensuring all internal and External stakeholders of the function are well attended to.
• Budget Management: prepare and monitor the department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.
• Champion team culture and engagement and collaboration within the functions you support through various team activities.
• Event Management- including identifying appropriate venues, making travel arrangements, accommodation bookings and hospitality for participants.

Qualifications and Experience Required

Qualifications

A business-related degree or equivalent.

Experience and Skill

• 3-5 years’ experience in a similar role.
• Strong commercial or marketing exposure and understanding.
• Excellent interpersonal skills and ability to influence multiple stakeholders.
• Excellent planning and organizing skills with ability to multi task.
• Excellent written and verbal communication skills, particularly important for managing expectations with stakeholders and external partners.