Technical Assistance to Revise the Finance and Admin Policies and Procedures Manual of the MMWCA at Palladium International

Scope of Work

The consultant will use a consultative approach to implement the entire scope of this assignment. The assignment is anticipated to involve the following specific tasks:

• Attend an inception meeting with MMWCA and NPI EXPAND to discuss and ensure a common understanding of the assignment objectives, scope, and methodology.
• In consultation with MMWCA’s management and NPI EXPAND staff in Kenya, prepare and submit a work plan for the assignment.
• Review the current MMWCA’s finance and administration policies and procedures manuals to identify gaps. Some gaps NPI EXPAND identified through the baseline capacity assessment include inadequate annual budgeting procedures, inadequate segregation in procurement, procurement thresholds and approvals, and lack of in specific areas, including travel/transport, records management, and ITC.
• Discuss with MMWCA management and staff to understand the challenges MMWCA may have in meeting all the current Government of Kenya and funding partners' compliance and regulatory requirements.
• Prepare a report outlining the gaps and challenges identified and recommended remedies in the relevant policies and procedures.
• Discuss the suggested revisions with MMWCA management to ensure they concur.
• Revise the manuals using the outline agreed on with MMWCA management.
• Prepare an initial draft of the revised manuals and present it to the MMWCA management and NPI EXPAND for review and input.
• Use MMWCA management and NPI EXPAND input to prepare the final policies and procedures manuals.
• Present the final manuals to MMWCA management in meeting the organization convenes to validate the policy documents.
• Train/induct MMWCA staff on the revised policies and procedures manuals.
• Based on feedback from the validation meeting, prepare and submit the final version of manuals to MMWCA and NPI EXPAND.

Deliverables

• A report outlining gaps and amendments required in MMWCA’s finance and administration policies and procures manuals, and an outline of the suggested new policies for functions not covered.
• Revised finance and administration policies and procedures manuals, including new areas the existing policies do not cover.
• A report on the staff training/orientation on the revised policies and procedures.

Supervision and Reporting

• The consultant will report to the NPI EXPAND Kenya Country Team Lead. The Capacity Development Director will provide the required technical backstopping to the country team. The NPI EXPAND Country team will arrange and manage the logistics necessary for the assignment, including meetings and travel to Narok County, where MMWCA is based.

Anticipated Period of Performance and Level of Effort

• This consultancy is anticipated to take a maximum of 10 days February 1st, 2024 – March 30th, 2024

Qualifications
This opportunity is open to individual consultants with the following qualifications:

• Must be a Kenyan national legally registered with the Government of Kenya and compliant with government tax laws.
• A university degree in finance, business administration, or a related field.
• Relevant professional qualifications in finance and accounting.
• At least 10 years’ experience in finance and administration in the non-profit sector.
• Demonstrated knowledge about the legal and regulatory environment for businesses and non-profit organizations in Kenya.
• Demonstrated knowledge about the funding rules and regulations of USAID and other key donors.
• Experience in helping non-profit organizations to set up management and administration systems and conduct audits of existing systems.
• Ability to work under tight deadlines.
• Proficiency in English.