Temporary Subaward Specialist at PATH

Duties and Responsibilities: 

Subawards Management 

• Work closely with OGC Team lead, Subrecipient monitoring and compliance Manager, Finance, and Legal to develop, draft, and maintain for PATH and its affiliates to develop required standard form agreement templates in compliance with all donor rules and regulations, applicable laws and PATH’s policy and standards.  
• Work closely with the Program Administrator and Legal contact where necessary to draft new outgoing agreements and amendments, assure compliance with donor terms and conditions; and propose alternative language for outgoing agreements, as appropriate. 
• Support in subrecipient monitoring activities like the review of risk assessments, tracking and collecting subrecipients/subcontractors certifications including audits, trafficking in persons.  
• Develop in collaboration with the Project Administrators (PADMs), reports that ensure compliance with mandatory requirements related to subrecipient monitoring and make recommendations for improvements. 
• Support in the review of incoming requests for new outgoing agreements and related amendments in Salesforce including running Bridger Checks (checking to ensure suspended or debarred entities or individuals are not in the various watchlists). 
• Support the Grants and Contracts Coordinator when needed in the clearing of any false positive results from the Bridger Checks for suspended or debarred entities or individuals in excluded lists per PATH policy  
• Manage closeout process for subrecipients/subcontractors to ensure they are fully closeout in Salesforce. 
• Participation during check-in meetings for Country Programs or Global Programs as may be required. 
• Support and communicate with PADMs and projects Grants Team on data entry in Salesforce for requests, to ensure adherence donor regulations, PATH policies, procedures, and best practices.  
• Provide guidance to PADMs on status of existing outgoing agreements (Subawards and Subcontracts), related policies and procedures. 
• Lead in data integrity reviews related to outgoing agreements records within the Salesforce, identifying and implementing strategies to improve efficiency and accuracy and completeness of data in Salesforce. 
• Support teams in creating and generating special reports from Salesforce related to Outgoing agreements as may be requested. 
• Develop special reports and queries related to subordinate agreement information from Salesforce. 
• Work closely with the Subrecipient monitoring and compliance Manager, to develop or update the grants management guidelines. 
• Updating the information in PATH SharePoint Office of Grants and Contracts information and documents. 

Other Responsibilities 

• Provide regularly scheduled updates to Subrecipient monitoring and compliance Manager, Global Grants and Contracts Manager or OGC Team Lead 
• Work closely with Grants and Contracts Staff and program teams to develop, review, and implement award/subaward management associated procedures within pre-established parameters.  
• Work closely with OGC team members to develop, review, and implement Subaward Management procedures within PATH and affiliates. 
• Supporting and maintaining e-filing system for awards and Outgoing Agreements managed by the OGC team or as may be requested.  
• Providing support for PATH and affiliates’ Audits as may be requested.  
• Directly responsible for responding to requests for data from other teams related to outgoing agreements as needed. 

Required Skills 

• Experience in interpreting funder/donor terms or rules and regulations. E.g. USAID, CDC, Bill and Melinda Gates Foundation, Unitaid, UN etc.  
• Experience in drafting of subawards and subcontracts. 
• Ability to work independently and under pressure with a high degree of reliability and accuracy.  
• Excellent judgment and interpersonal skills, comfortable working independently and with stakeholders across sectors and from diverse cultures around the world.  
• Detail-oriented with strong negotiation and communication skills.  
• Outstanding organizational skills, ability to apply great attention to detail and consistently produce timely and error-free work.  
• High degree of competence in Microsoft Office software products including Word, Excel, PowerPoint, and Outlook.  
• Demonstrated ability to apply analytical and logical thinking with good problem-solving skills.  
• Ability to work in a team environment with minimum supervision. 
• Proven ability to work on multiple projects with competing deadlines.  

Qualifications and Experience 

• A degree in Business Administration, Finance, Accounting or related field.  
• A minimum of 6 years of progressive working experience in donor funded contracts and grants management in an international not for profit organization.  
• Grants Management Experience in a non-profit organization with expansive, decentralized global operations is preferred.  
• Ability to establish and maintain effective working relationships with program and other staff. 
• Professional qualification is an added advantage e.g., CPAK, ACCA, CA etc. 
• Experience working with Salesforce or other Grants Management Information Systems will be an added advantage.