Tender Representative at Janta Kenya

JOB DESCRIPTION

• Tendering opportunities: Identifying sales opportunities through a tendering process from various platforms i.e. local daily’s, UNGM, tender sure, PPRA, tenders unlimited etc., for, but not limited to pharmaceuticals, non-pharmaceuticals, medical equipment, laboratory items, public health and other healthcare related opportunities within the East African region with subsequent identification of bid items.
• Supplier identification: Identification of suppliers for selected products, prioritizing manufacturers in compliance with mandatory and technical qualification requirements as well product conformity to requisite specifications.
• Pricing: Liaison with supply chain officer to negotiate for competitive prices for identified products and subsequent tabulation of bid prices using our import model, ensuring all additional costs are accurately factored to ensure overall bid competitiveness.
• Bid compliance: Ensuring bid document compliance with procuring entity requirements, with up-to date requisite certifications provided, up to date product certifications and documentation provided, to ensure overall compliance with tender requirements and product specifications.
• Bid collation: Meticulous collation of final bid document in a chronological manner or as specified by the procuring entity, ensuring bid integrity and responsiveness, to facilitate seamless evaluation by the procuring entity.
• Bid submission: Ability to multitask and work on completing timelines while maintaining meticulous work, always ensuring timely bid submissions.
• Follow up: Attend bid opening meetings, and subsequently follow-up with key decision makers from the procuring entities, ensuring favorable outcomes for the company, in the form of prequalification or tender award. Upon award and delivery, liaising with finance and procuring entity to ensure timely payment of delivered items within stipulated credit periods.
• Delivery: Liaising with supply chain officer for procurement, importation and delivery of awarded items within tabulated cost thresholds and declared delivery timelines.
• Reporting & record keeping Preparation and maintenance of detailed records of identified tenders, ongoing tenders, submitted tenders, awarded tenders, disqualified tenders, delivery status, pipeline tenders & payment status reports to facilitate in tracking strategy effectiveness, realized sales, overall competitiveness etc., ultimately aiding in the refinement of our strategy.
• Dynamism: Exemplified through continuous learning and staying adept with new tender opportunities within the East African region, cheaper and reliable suppliers for selected items, effective quoting strategies, country by country regulations, competitor brands and pricing, ensuring we remain competitive.

 QUALIFICATIONS

• A diploma/degree in procurement/ supply chain or Laboratory technician (Diploma)/ Biomedical engineering (Diploma)/ Pharmaceutical technology (Diploma) recognized higher education institution.
• 6 Months-1 years of experience in a similar role.
• Sound working knowledge of core business principles.
• Excellent interpersonal skills.
• Exceptional client management skills.
• Ability to work under pressure and multitask while maintaining meticulousness.
• Ability to work in a cross-functional team while maintaining capacity for initiative.
• Ability to work independently and be proactive.
• Strong time-management skills.
• Strong organization skills.
• Strong communication skills with an ability to communicate effectively across a cross-functional multi-profession team.
• Strong work ethic.
• Ability to network and foster strong working relationships.
• Proficiency in office computer applications