Opticom designs and deploys integrated security solutions using a combination of the latest future-proof technologies and drawing on our 25 years combined experience in Kenya and the United Kingdom in security, to deliver a comprehensive protection management service.
Opticom (K) Limited is a wholly owned subsidiary of Optimum Group Partnerships incorpora...
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Assist with the production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
Ensure bid and proposal word documentation is formatted, collated, and presented in a professional manner.
Organize Bid Team Reviews and Bid Submissions.
Reviews ensuring that respective agendas, attendance lists, and action trackers are up to date.
Maintain the status of generic proposals and work with Bid Manager to ensure they are reviewed, revised, and reapproved as necessary.
Maintenance and reporting of Quotation Module data.
Liaise with the company’s Security Controller to ensure the safe keeping of classified documents, adhering to procedures and regulations.
Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.
Undertake other administrative tasks as required.
Provide cover for Sales coordination duties as required.
Opportunity searching & project tracking including market and project-related intelligence.
Managing the data for which they are responsible to ensure the availability, integrity, confidentiality, and security of the data.
Qualifications, Skills & Experience
Degree or Diploma in Business Administration, Sales, and Marketing, or related fields.
3 years minimum experience in business development.
Computer literate and proficient in the use of MS software particularly Word, Excel, and PowerPoint.
Previous experience in providing tender and bids administrative support, ideally in a sales and marketing or commercial environment.
Adaptable and flexible.
Editing and proofreading skills & high level of accuracy.
Excellent organization & administrative skills with strong attention to detail, strong time management/prioritization skills & evidence of previous experience.
Flexibility to cope with several jobs simultaneously to agreed deadlines.
Numerical confidence, with the ability to analyze budgets, and excellent financial and commercial acumen.
Strong communication skills both written and oral.
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