Tenders Administrator at Opticom Kenya Limited

Main Duties & Responsibilities

• Assist with the production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
• Ensure bid and proposal word documentation is formatted, collated, and presented in a professional manner.
• Organize Bid Team Reviews and Bid Submissions.
• Reviews ensuring that respective agendas, attendance lists, and action trackers are up to date.
• Maintain the status of generic proposals and work with Bid Manager to ensure they are reviewed, revised, and reapproved as necessary.
• Maintenance and reporting of Quotation Module data.
• Liaise with the company’s Security Controller to ensure the safe keeping of classified documents, adhering to procedures and regulations.
• Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.
• Undertake other administrative tasks as required.
• Provide cover for Sales coordination duties as required.
• Opportunity searching & project tracking including market and project-related intelligence.
• Managing the data for which they are responsible to ensure the availability, integrity, confidentiality, and security of the data.
   

Qualifications, Skills & Experience

• Degree or Diploma in Business Administration, Sales, and Marketing, or related fields.
• 3 years minimum experience in business development.
• Computer literate and proficient in the use of MS software particularly Word, Excel, and PowerPoint.
• Previous experience in providing tender and bids administrative support, ideally in a sales and marketing or commercial environment.
• Adaptable and flexible.
• Editing and proofreading skills & high level of accuracy.
• Excellent organization & administrative skills with strong attention to detail, strong time management/prioritization skills & evidence of previous experience.
• Flexibility to cope with several jobs simultaneously to agreed deadlines.
• Numerical confidence, with the ability to analyze budgets, and excellent financial and commercial acumen.
• Strong communication skills both written and oral.