Warehouse Assistant- G6- SSA at World Health Organization

Purpose & Background  

• In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Warehouse Assistant will manage a range of warehouse activities, including safeguarding of commodities and supplies and ensuring well-organized warehousing and storage service in compliance with WHO warehouse guidelines.

Deliverables

• Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda
•  Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.
•  Schedule and monitor deliveries by suppliers, clearing agents, and the organization's warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.
•  Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.
•  Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.
•  Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.
•  Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.
•  Provide logistics support for upcoming logistics requirements as may be required.
•  Maintain an up-to-date record of all - fixed assets and attractive items.
•  Generate annual fixed assets movement cards based on the WHO e-manual XIII.
•  Support the management of the office premises and furniture and arrange repair/maintenance when required.
•  Perform other related duties as required or instructed, including providing support to other areas of work.

Educational Qualifications
Essential

•  Completion of secondary education supplemented by training in the field of logistics and supply.

Desirable:

•  University degree in business administration, logistics management or related field is an asset.

 
Experience
Essential: 

•  At least eight (08) years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization.

Desirable:

•  Experience in administrative support positions in WHO or another UN agency an asset.
•  Experience in Oracle-based or other ERP systems an asset.

Skills/Knowledge

•  Excellent knowledge of Microsoft Office applications.
•  Training in Oracle-based or other ERP systems an asset. 
•  Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.

 
Languages required
Essential:

•  Expert knowledge of English.

Desirable:

•  Knowledge of another UN official language would be an asset.