Career Opportunities at ACTED

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Project Officer based in Baidoa, Somalia. This position is dependent on approval of funding

Under the supervision and guidance of the Office Manager, The Project Assistant will support the program delivery and the project officers in accordance to both the project document and ACTED’s rules and procedures.

Responsibilities for the Project Assistant Job

• Support the implementation of all project activities under the Food Security/Livelihoods/WASH portfolio in Bay region.
• Capitalize all project document and insure archiving as per ACTED standards
• Assist in note taking and report writing in key program activities (Community training)
• Assist the project officers in the monthly reporting
• Assist the project teams in documenting and communication (photos, success stories, case story etc…)
• Support the office manager in representation to meetings
• Taking notes and insure dissemination
• Support the Head of office in the writing of weekly and monthly area reports
• Perform any other duties as required.

Project Assistant Job Requirements

• Bachelor’s Degree or a higher Diploma or equivalent in Development studies, Social science or other relevant discipline
• At least 1 year Project management or similar experience in Donor Funded Projects
• Demonstrated experience in project management in an NGO/INGO is preferable.
• Able to manage a high workload and meet tight deadlines
• Hands On experience in report writing and communication
• Ability and willing to travel within the region,
• Fluency in Somali and english
• Ability to train, mobilize, and manage national staff
• Flexibility and ability to multi-task under pressure;
• Proven ability to work creatively and independently both in the field and in the office;
• Good inter-personal skills, commitment and motivation

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This position will support the security manager ensure that the security standards of ACTED staff are high and ensure high-level security of all ACTED assets, property and resources within ACTED sphere of influence and context of operations.

They will acquire operational comprehensive understanding of ACTED program in Kenya and Somalia and provide support and advice in terms of security. He/she is accountable for compliance of ACTED security and safety guidelines.

Security Officer Job Responsibilities

Context analysis

• Provide regular contextual security report and share with Security Manager.

Security Assessments

• In concert with Kenya/Somalia Security Department, carry out security assessments and evaluations (Minimum Operating Security Standards (MOSS) self-assessment) in all ACTED area, particularly in Somalia.
• Update Security risks assessment, SOPs and others security documents as appropriate and share with Coordination and all local staff and ensure the security notice rules are applied.

Operational support

• Report any damage to perimeter fence, warehouse or other structures to the Logistics team.
• Ensure constant update of the emergency contact list and timely issuance of ID cards.
• Ensure a proper level of preparation before movement on the field, transportation means are adapted, a good fleet maintenance, and set movement rules which are adapted to the local context to support the Logistic team in Country. Ensure Operational follow-up of movements.

Briefing and training

• Provide security briefings for all incoming ACTED staff with follow-up periodically or when applicable.
• Provide security briefing to staff as needed and ensure that all staffs adhere to security policies and procedures. This includes briefing to all newly recruited staff joining ACTED, and induction briefings for visiting personnel.

Liaison with humanitarian, military, community and other actors

• Establish a strong relationship with others security actors, including INGO, SNGO and agencies working in the security management filed.
• Share security updates with ACTED coordination.
• Report on all compound security and reporting from bases on agreed time-frames.

Reporting

• Fill reports in case of security incident and follow up as appropriate.
• Fill the incident data base for Kenya/Somalia and centralize the national incident data base.
• Participate in the writing/updating of Country Security Plan and annexes.
• Record the field security focal points in the Security Monitoring Plan daily.
• Ensure proper filing/file maintenance of security related documents.

Qualifications for the Security Officer Job

• Bachelor degree in Arts, Social Sciences, Management, or a related security field. However, a diploma in security management backed by strong relevant technical experience will also be considered.
• A minimum of three years relevant experience on security, preferably at a management position, in an NGO.
• Deep and clear understanding of humanitarian principles and activities.
• Good understanding of security procedures and equipment.
• In-depth knowledge of security management and risk management.
• Excellent resistance to stressful situations.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• Demonstrable experience in report writing and analysis.
• Fluency in Somali language is an added advantage.
• This position will require frequent travel to ACTED’s areas of intervention in Kenya and Somalia.

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Program Officer NGO Job Responsibilities

• Ensure that ACTED actions are ethnically fair and proportionate.
• Coordinate with the field team in Somalia and the AMEU department to prepare and implement project monitoring and evaluation plans.
• Set up, plan, supervise and monitor the project at the field level to ensure the successful implementation of all projects activities, the generation of planned outputs and attainment of key project objectives.
• To ensure all activities undertaken are appropriately documented (agreement/MOUs with relevant authorities in Somalia, attendance sheets and training circular, beneficiary
• Registration lists, work plans and accounts when relevant etc)
• To budget and monitor project expenditures to ensure they are in line with ACTED and donor requirements.
• Liaise with other departments to coordinate procurement and other needs for project implementation and organization base support
• To produce departmental internal report on weekly and monthly basis
• To provide internal reporting as requested from coordination and line management
• To accurately manage payrolls for beneficiaries
• Perform other duties as requested by supervisor

Qualifications for the Program Officer NGO Job

• Bachelor’s Degree or equivalent in Development studies, Social science or other relevant discipline
• Project management experience in Donor Funded Projects
• Demonstrated experience in project management in an NGO/INGO is highly preferable.
• Experience with SCOPE system will be a plus
• Able to manage a high workload and meet tight deadlines
• Hands On experience in report writing
• Prior significant humanitarian work experience is an added advantage
• Ability and willing to travel in Somalia
• Flexibility and ability to multi-task under pressure;
• Proven ability to work creatively and independently both in the field and in the office;
• Good inter-personal skills, commitment and motivation
• Fluent in Somali and English