Career Opportunities at Co-operative Bank of Kenya

The Registry Officer will be responsible for the society’s registry, ensuring a functional document management system is in place for the society’s documents.  The Officer will also ensure compliance with the society registry policies and the data protection policies and regulations.

Roles and Responsibilities:

Some of the Key Responsibilities of this position includes but shall not be limited to:

Maintenance of the society’s records both physical and electronic:

• Maintaining an efficient registry in line with the society’s policies and data protection requirements.
• Ensuring accurate records of file movements within the society.
• Preparing monthly reports on the society’s records management.
• Spearheading the upgrade of an electronic registry and its maintenance.
• Putting in place an efficient system for archiving documents  
• Assisting in drafting, implementing and improving registry policies.

Providing effective mail management in the head office of the society:

• Receiving, registering, and coding incoming notices, letters and other correspondence and forwarding to the designated department or officer.
• Registering, dispatching and doing follow up of outgoing communications.

Monitoring society’s assets:

• Ensuring all asset records are properly captured in the system regarding details and location
• Tagging all assets on acquisition before distribution
• Monitoring and tracking asset movement within the office, maintaining accurate records of asset movement and locations 
• Carrying out annual asset verification in the society and reconciliation with digital records
• Making recommendations for the disposal of obsolete assets
• Supervising the staff in the registry department.
• Performing any other duties as may be assigned.

Minimum Qualification & Attributes

• Degree in Records and Information Management or similar.
• Proficiency in IT.
• A minimum of 3 years of working experience. Experience with an electronic document management system will be an added advantage.
• Experience in procurement or asset management will be an added advantage
• Membership of relevant body.
• Good interpersonal skills

Core Competencies

• Excellent interpersonal and communication skills
• Leadership, organizational and administrative skills 
• Team player and self-motivated
• Excellent Computer skills

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The Role

Specifically, the successful jobholder will be required to:

• Ensure accurate preparation and timely submission of all statutory reports
• Ensure Reclassification of Loan portfolio book as per Prudential Guidelines.
• Ensure external questionnaire by CBK, KBA and DFI’s are returned on time.
• Review changes to data values and meanings.
• Review data model, architectures and specifications.
• Assess and determine whether business applications meet data requirements.
• Facilitate the resolution of data issues. Then communicate and promote the value of data.
• Ensure compliance by frequent review of provision requirement for loans
• Advise the finance department on Provision requirements on the impaired loan
• update & recalibrate IFRS9 model computation of ECL, as well as run & configure the EIR model.
• Dealing with the Bank External Lenders in regard to Credit issues
• Handle external lenders and ensure compliance on Covenants and reports 
• Monitor repayment schedules, rates, follow-up on rebates
• Follow-up & ensure all recommendations with regards to credit review is implemented 
• Carry out data analysis as requested by the Lenders
• Notify, implement & monitor prevailing variable reference rates: e.g. KESONIA, SOFR as per changes 
• Forensic reconciliation of accounts to ensure nil over/under charge of interest.
• Design and develop risk grading methodologies for MSME and Personal loans for use in risk-based credit pricing.
• Revenue assurance.
• Advise finance on monthly manual schedule interest
• Strict adherence to all regulations, statutes, standards, practices and all internal processes and procedures as per the relevant manuals and comply with all relevant external legislation and regulations with regard to Compliance requirements.

Skills, Competencies and Experience

The successful candidate will be required to have the following skills and competencies:

• A Bachelor’s Degree in business related field from a recognized University with at least five years working experience in Portfolio Management.
• Advanced Computer skills especially in Microsoft Office Applications as well as analytical skills.
• Advanced Skills in Models, IFRS 9 and Data Analytics 
• Thorough understanding of The Credit Policy and Prudential Guidelines
• Business Development skills and Understanding of the core banking system
• Personal organization and thoroughness coupled with the ability to work under minimum supervision with good Judgment and decision-making skills.