Careers at FHI360 NGO

• The Accountant will perform accounting functions and conducts the theory and practice of recording, classifying, examining and analyzing data and records of financial transactions to ensure smooth implementation of the STRengthening Infectious Disease DEtection Systems (STRIDES) project to enhance global health security in Kenya. S/He will review and consolidate Kenya office financials on a monthly basis, process and record journal entries, cash receipts/field cash management and wire payments. In addition, s/he will respond to inquiries and assist in trainings, maintain general ledger accounts, support sub-ledgers and produce various accounting reports. The Accountant, STRIDES Kenya will participate in various accounting projects including external or internal audits, system upgrades, changes to accounting processes and procedures.

​​​​​​​Accountabilities:

• Applies accounting principles and practices to a limited range of accounting, budgeting, forecasting, cost accounting and/or other fiscal functions.
• Provides support for field programs by conducting live meeting training on financial systems and processes.
• Reviews Kenya Country Office monthly financial reports for month end closings involving cash and travel reconciliations, accuracy of reports, and cost allowances.
• Reconciliation of accounts or reports, examination of various financial statements for accuracy, completeness, and conformance to guidelines, and maintenance of subsidiary ledgers.
• Assist in the processing and disbursement of payments on timely basis.
• Prepare VAT reimbursement reports for submission to MRA and Department of State.
• Review financial reports of all subcontractors for processing every month.
• Maintain financial files of the Project and the Kenya Country Office.
• Assists in various financial analysis projects and closure of accounting records.
• Reconcile sub recipients with the General Ledger accounts.
• Reviews inter department cash requests and journal entries.
• Assists with internal and external audit request.
• Prepares field office risk assessment reports.
• To Review Quarterly Inventory Register reports.

​​​​​​​Applied Knowledge & Skills:

• Apply general knowledge of Generally Accepted Accounting Principles (GAAP), practices and reporting guidelines.
• May apply knowledge of program specifics.
• Possess general knowledge of applicable information technology systems and uses them to meet deadlines.
• Compile, monitor, examine, and audit various financial statements/reports for accuracy and integrity and conformance to accepted accounting and program guidelines.
• Draw conclusions and prepare written findings following GAAP and/or other applicable accounting guidelines, and present recommendations supported by facts.
• Prepare financial reports.
• Input data into ledgers and sub-ledgers.
• Maintain data integrity and recognize and research unusual activity for further investigation.
• Understand and adhere to systems of internal control.
• Prepare written and/or technical products following standard guidelines; may review and edit the work of others.
• Communicate structured information in a clear, concise, and organized manner suited to the characteristics and needs of the audience.
•  Ability to establish effective working relationships that foster organizational success.

​​​​​​​Problem Solving & Impact:

• Identify and recognize routine or standard problems that have established precedents.
• Develop solutions to routine issues and refer non-standard questions and more difficult problems to higher levels.
• Translates information provided in an incorrect form to meet required standard.
• Explains basic accounting trends and variations from prior periods, budget and/or forecast.
• Resolves basic issues with ledger accounts and internal policies and procedures.
• Demonstrates an understanding of system functionality to provide answers for financial requests.
• Errors may be detected and corrected.
• An appropriate audit trail is maintained for all transactions.
• Month end closing deadlines and processes are met timely.
• External and internal audit requests are met timely, without outstanding issues.

​​​​​​​Supervision Given/Received:

• General supervision and instructions given for routine work and detailed instructions given for new activities or special assignments.
• Provide assistance to a higher-level manager in recruitment and selection process.
• May implement work plans and provide input for performance reviews with the assistance of a higher-level manager.

Education:

• Bachelor's Degree or its International Equivalent in Accounting, Business, Finance or a related field.

Experience:

• Typically requires a minimum of 3+ years of experience in providing outstanding customer service, performing complex activities associated with maintaining ledger accounts, and in ensuring compliance with FHI 360’s system of internal controls.
• Computerized accounting software experience required.
• Proficiency in spreadsheet software required.

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Accountabilities:

• Serves as the technical lead providing technical oversight and direction for the STRIDES project in Kenya.
• Monitors technical delivery and ensures that the STRIDES project meets project work plan milestones and targets, and that all program activities are conducted in close coordination with the Government of Kenya (GoK) and other stakeholders to ensure alignment with GoK standards, protocols and policies, and United States Government policies and priorities.
• Liaise with counterparts within the Kenya health system and other GoK structures at national and regional levels to ensure quality service delivery.
• Provide or oversee technical capacity strengthening of project subrecipients for effective delivery of quality and sustainable life-saving interventions.
• Ensures high quality technical deliverables, including work plans and annual reports are developed, submitted and approved on schedule and within budget parameters in collaboration with the Country Project Director and FHI 360 STRIDES headquarters team.
• Organizes the STRIDES project activities ensuring completion of the project on schedule and within budget constraints.
• Provides direction to ensure technical activities are compliant with donor requirements, GOK regulations and FHI 360’s policies and procedures.
• Responds to donor and GOK requests and questions on technical matters and ensures timely drafts and submissions of requests.
• Manages and guides a team with training and developing process improvement initiatives to ensure compliance with FHI 360 and government standards.
• Works closely with the Senior Monitoring, Evaluation, and Learning Advisor to provide technical management expertise with monitoring and evaluating STRIDES project and is involved in the decision making for technical issues on the project.
• Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.
• Designs, monitors, and evaluates activities regarding recruitment, orientation, and supervision of teams who lead these activities.
• Supports capacity building and contributes to the overall strategic goals of STRIDES projects.
• Trains a team on procedures and policies to achieve project and organizational goals.
• Works with personnel or teams to design, monitor, and evaluate activities with recruitment, orientation, supervision of a team to complete project functions.
• Provides technical oversight on one or more projects.
• Contributes and provides support to overall strategic goals of various assigned projects.
• Develop objectives that align with strategic goals and oversee STRIDES project for technical and compliance standards.
• Performs other duties as assigned. 

Applied Knowledge & Skills:

• Comprehensive technical knowledge of theories, concepts, and practices with project management.
• In depth understanding of infectious disease preparedness, prevention, detection, and outbreak response principles, strategies and technical approaches (including laboratory strengthening and surveillance, etc.).
• In-depth familiarity with Kenya public health sector and donor-funded programs.
• Demonstrated working knowledge of KenyaGoK health information systems and monitoring and evaluation processes as it relates to data collection for performance-based reporting and use of data.
• Demonstrated ability to perform and/or understand complex data analyses, fluently present results of the analyzes and make recommendations based on findings.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills.
• Demonstrated project and technical leadership.
• Ability to motivate, influence and work well with others to achieve company goals.
• Articulate, professional, and able to communicate in a clear, positive manner with clients and team.
• Must be able to read, write and speak fluent English.

​​​​​​​Problem Solving & Impact:

• Works on problems of complex scope that require analysis of situations and data of various factors.
• Exercises judgment within broadly defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made will generally have major implications on the management and operations of a project.

​​​​​​​Supervision Given/Received:

• Manages a team to meet project and organizational goals.
• Manages the budgets, methods, and strategies of the project.
• Coordinates with the Project Director and FHI 360 home office to set budgets, goals, and develop procedures and training for project.
• Recommends solutions to management on strategy, operational, and business decisionsthat affect the project.
• Reports to the Project Director.

Education:

• Master’s degree or its International Equivalent Health or a related fields.
• A Medical Degree (MBBS/MBChB or MD) with a Master’s Degree is strongly preferred

Experience:

• Typically requires 10+ years of relevant technical/project management experience in a specialized technical, product and/or service area (including 3+ years of leadership and line management skills).
• Experience with design and implementation of innovative technical support to local entities and frontline service delivery teams.

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Accountabilities:

• Performs advanced level administrative tasks.
• Serves as the primary point of contact for input from STRIDES internal and external contacts.
• Reviews project data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• Coordinate relevant project team meetings, , secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.
• Ensure that communications are promptly and accurately dispatched.
• Takes messages or fields/answers routine and non-routine questions.
• Works in cooperation with other Administrative Associates to cover phone calls.
• Responsible for the development and design of improved project administrative procedures to promote the timely processing and submission of all administrative deliverables.
• Responds to project staff requests for administrative support as needed.
• Sets up and maintain project files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports, as appropriate.
• Communicates with both internal and external project personnel as required.
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Schedules and organizes complex activities such as project meetings, travel, conferences, and department activities for members of the department.
• Works independently or as a member of a team on special and ongoing projects.
• Acts as a liaison with other departments and outside agencies, including senior/executive management.
• Handles confidential and non-routine project information and explains departmental policies when necessary.
• Schedules and arranges meetings and conferences for management.
• Coordinates project technical visits, travel authorizations, expense reports, to support implementation of the STRIDES projects in the Kenya country office.
• Assist with coordination of meetings, facilities planning and logistics required.
• Takes project minutes, prepare, and distribute to appropriate staff.
• Manage the project procurement process from RFQ/RFP documentation, analyzing bids for submission to the evaluation committee for approval, processing of Purchase Orders after awards and managing vendors for timely delivery and payments for goods and services.
• Managing and updating the project Asset Register by tracking and tagging assets, to ensure an up-to-date tracker for accountability.
• Assist in periodic project Asset Verification exercise.
• Monitoring and reviewing of project Vendors Service Agreements/Contracts to ensure they are updated.
• Work closely with DTT in tracking and maintaining a log of all DTT related equipment.
• Work closely with Sr. People and Culture Manager and Finance team in tracking and maintaining a log of archived project documents.
• Assist in reconciling project stationery and consumables usage report for approval and replenishment.
• Assist in maintaining and establish effective record keeping systems of documents in Administration electronically.
• Procurement of project meetings/training/workshops venues, accommodation, transport, and other requirements for the Kenya country office project staff in line with DOS and FHI360 policies and guidelines.
• Assigns work/task responsibilities for the project as directed by management.
• Assists with the gathering, compiling and evaluation of project due diligence data.
• Familiar with project guidelines.
• Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.
• Maintains of library and classification and filing of project new items.
• Applied Knowledge & Skills:
• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• In-depth understanding of software used to perform day-to-day functions.
• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Utilizes program specific terminology.
• Problem Solving & Impact:
• Resolves and/or develops recommendations for issues and problems having broad impact.
• Problem resolution may require some analysis of policy and procedures.
• Serves as a resource to others in resolving non-standard issues and problems.
• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.
• Supervision Given/Received:
• This position will supervise the drivers and the administrative associate I.
• May coordinate workload with other support staff across department(s).
• No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
• Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.

Education:

• Higher Diploma, Associates Degree, or International Equivalent in Business Administration or Related Field.
• Bachelor’s Degree preferred.

Experience:

• Typically requires a minimum of 5+ years of relevant experience.
• Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
• Experience in administration, supervisory skills required
• Prior experience in a non-governmental organization (NGO) preferred.
• Science or health-related field experience preferred.

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Accountabilities:

• Technical Requirements:
• Works on problems of complex scope that require evaluation of variable factors.
• Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
• Networks with key internal and external personnel.
• Provides input to senior technical leadership on national guidelines and normative policies for subject matter areas of expertise.
• May interpret findings and make recommendations for improvements.
• Performs other duties as assigned.
• Project Design Implementation:
• Under the direction of the STRIDES Technical Director – Polio, leads the creation and implementation of the technical portion of the STRIDES - Polio Activity plan at country level within the given resource and financial constraints.
• Leads day-to-day technical and operational activities related to the STRIDES - Polio country portfolio design and implementation.
• Coordinates with technical and programmatic staff members at country level to ensure that activities are performed as per contract requirements and consistent with FHI 360 policy.
• Lead staff members’ assignments and supervise field staff and local consultants to ensure technical quality.
• Provide technical direction to and/or monitor the quality of work performed by local subcontractors engaged in polio activities.
• Work with STRIDES Finance and Operations country teams to prepare subcontracts and budgets.
• Provides country level technical leadership to multiple components of the STRIDES – Polio program.
• Contributes to planning and making recommendations for STRIDES operations and implementation at country level.
• Influences design and scope of STRIDES polio initiatives and programs.
• Develops strategies and tools for the design and implementation of specific technical components within the STRIDES – Polio and Global Health Security programs of work at country level.
• Provides technical oversight and ensures high-quality implementation at country level in line with global standards and best practices and meets contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members.
• Coordinates with other country-level technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.
• Coordinates with employees and consultants, on-site and in the field for situations that are less routine and more unusual.
• Staff Leadership and Training:
• May supervise team members, monitor performance, and lead professional development efforts.
• Develops and implements training and competency systems at the country level.
• Identifies strategies to address training gaps.
• Activity Reporting:
• Reviews donor financial and technical reports specific to Polio for transmittal to HQ.
• Prepares and delivers presentations as requested to STRIDES donor on progress as needed.
• Develops Activity work plans and coordinates with sponsors and partners on activities.
• Quality Assurance:
• Ensures technical deliverables and implementation are consistent with best practices.
• Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
• Reviews, analyzes, and evaluates the effectiveness of projects and makes recommendations for enhancements.
• Ensures the quality of implemented technical activities and systems at all levels.
• Applied Knowledge & Skills:
• Ability to manage projects, set realistic priorities, and plan for successful implementation of activities.
• In-depth functional knowledge around specialization and detailed knowledge of Polio eradication efforts, especially in Polio surveillance, case investigation, laboratory services, reporting and related areas.
• General understanding of the external environment and how it affects the industry in general and the organization, including political, legal, environmental, financial, and social influences.
• General understanding of the organization’s structure, policies and practices, and the impact on one’s own area.
• Strong diagnostic, analytical, and problem-solving skills.
• Ability to exchange information, present recommendations, and collaborate with colleagues and peers within the organization and possibly externally.
• Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
• Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.
• Problem Solving & Impact:
• Is sought out to provide advice or solutions around technical area.
• Is informed about current developments around technical area.
• Works under broad direction with considerable latitude for independent action.
• Specific actions are guided primarily by professional standards and expected outcomes of the project.
• Decisions and actions have an impact on the smooth operation and timeframes of the unit programs/projects; impact on the broader organization is generally indirect.
• Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.
• Faulty decisions or recommendations will normally result in critical delays and modifications to projects or operations, cause substantial expenditure of additional time, resources, and funds; and jeopardize future business activity.
• Supervision Given/Received:
• May supervise junior to mid-level staff members and/or consultants.
• Work is reviewed in terms of meeting the organization’s objectives and schedules.
• Accomplishes results through managers or senior members of a team.
• Manages a technical area staff and function area within the organization.
• Plays a coaching and mentoring role for others; may assist in team management as necessary.
• Typically reports to the STRIDES Country Program Director and Technical Director - Polio on technical matters.

Education:

• Master’s Degree or its International Equivalent in Health, Life/Social Sciences International Development, or Related Field.
• Project Management (PM) Certification a plus.

Experience:

• Typically requires 8+ years of relevant experience in designing and evaluating applicable programs/services – may manage activities of lower-level staff and/or consultants, however, main function is individual contributor.
• At least five years of relevant experience in polio eradication public health, especially in developing countries with a focus on disease eradication, surveillance, or infectious disease control.
• Experience with polio eradication programs and management of large-scale public health initiatives involving Polio surveillance and specimen transportation is required.
• Relevant publications, presentations, reports, and manual/tool development.
• Proficient experience in current polio eradication, surveillance, laboratory support or related program developments in polio eradication and/or Global Health Security.
• Years of work experience that demonstrates sensitivity to and understanding of polio eradication technical issues.

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Accountabilities:

Technical Requirements:

• Oversees the day-to-day implementation of emergency preparedness and response activities with a complex scope that require evaluation of variable and rapidly evolving situations in Kenya and the local region.
• Demonstrates strong judgment in developing methods, techniques, and evaluation criteria to respond to emerging infectious disease threats and verified outbreak events with little supervision.
• Networks with key internal and external STRIDES personnel; liaises with STRIDES Monitoring, Evaluation and Learning team to measure the Activity’s emerging response interventions against project-wide and emergency response-specific indicators.
• Provides input to STRIDES Senior Management Team on national guidelines and normative policies for emergency and outbreak response; coordinates with STRIDES and FHI 360’s communications team to highlight the Activity’s success stories and best practices specific to emergency response interventions.
• Assists in providing technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
• Provides support to work planning and workplan preparation and finalization.

Project Design Implementation:

• Leads the creation of the emergency/outbreak response of STRIDES workplans within given resource and financial constraints.
• Work with STRIDES Senior Management Team (SMT) to respond to requests and inquiries from the United States Government (USG) regarding emergency outbreak response.
• Coordinates with STRIDES technical and programmatic teams to ensure activities are implemented according to award requirements and consistent with FHI 360 policy and standard operating procedures (SOPs).
• Work with STRIDES finance and administrative teams to prepare local subcontracts and budgets as needs arise.
• Contributes to planning and making recommendations for STRIDES implementation.
• Influences design and scope of STRIDES initiatives and programs in the emergency/outbreak response technical focus area.
• Develops strategies and tools for the design and implementation of specific technical components.
• Ensures technical implementation is consistent with best practices in emergency response and meets donor contractual obligations including providing oversight and direction to other STRIDES team members.
• Coordinate with the Community team to support the RCCE activities.
• Coordinates with employees and consultants, on-site and in the field throughout implementation of emergency response activities in-country and/or regionally.

​​​​​​​Project/Program Reporting:

• Supports preparation of reports to the donor (quarterly, semi-annual, and annual, etc) , highlighting achievements across STRIDES Objective 4/emergency response activities, including the drafting of publications and external communications.
• Gathers information, data and statistics needed to provide evidence to reports, presentations, papers, and other documentation produced.
• Assists with technical troubleshooting, guide data analysis and application of data.
• Participates in data review and support data for decision making.
• Ensures the documentation and reporting of appropriate services rendered to clients is done in the relevant service registers.
• Assists with compiling technical content (e.g., reports, presentations, manuscripts).
• Performs other duties as assigned.

Applied Knowledge & Skills:

• Ability to manage projects, set realistic priorities through rapid development of emergency response workplans, plan for the successful implementation of activities, and monitor performance over the life of the response.
• In-depth functional knowledge of global health security (GHS) best practices, specifically related to emergency and outbreak response within the USG context, and maintain a detailed understanding of related interventions within FHI 360.
• General understanding of the external environment and how it affects emergency/outbreak preparedness and response across STRIDES, including political, legal, environmental, financial, and social influences.
• Strong diagnostic, analytical and problem-solving skills.
• Ability to exchange information, present recommendations and collaborate with STRIDES colleagues and peers and external partners.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills.
• Demonstrated proficiency with using Microsoft Office Suite required.
• Ability to analyze and interpret data, identify errors, and prepare reports.
• Ability to solve problems and implement corrective action as needed.
• Must be able to read, write, and speak fluent English.  

​​​​​​​Supervision Given/Received:

• Has no supervisory responsibility.
• Receives general instructions on routine work, detailed instructions on new assignments or projects.
• Typically reports to an Associate Director, Technical, STRIDES Kenya.

​​​​​​​Education:

• Bachelor's degree or its international equivalent in, Public Health, Emergency Management, Disaster Risk Reduction or related field.

Experience:

• Typically requires 6+ years of relevant experience in emergency/rapid outbreak response Activity, with significant time spent in field-based roles.
• Documented leadership implementing GHS-focused projects with an emphasis on emergency/outbreak preparedness and response.
• Proficient experience in current program developments in emergency/outbreak preparedness and response.