Careers at Janta Kenya

Job Description

The HR & Admin Executive is responsible for managing and overseeing the full spectrum of human resource and administrative functions within the company. This includes recruitment, employee relations, work pass applications, and office & accommodation rentals. The role ensures that the company’s HR policies are effectively implemented and all administrative tasks are carried out efficiently to support the smooth operation of the business.

Key Responsibilities

• Full cycle of HR & Administration operations.
• Manage the full recruitment process including job postings, interviewing, and selecting candidates.
• Conduct employee onboarding and ensure new hires are fully integrated into the company.
• Handle applications, renewals, and cancellations of work permits, employment passes, and other relevant permits for foreign employees.
• Handle applications & renewals of all necessary licensing for the business operations.
• Maintain an updated database of all work passes and licensing to ensure compliance with government regulations.
• Manage the rental process for office spaces and employee accommodations.
• Liaise with landlords, agents, and service providers to ensure lease agreements and maintenance are properly handled.
• Maintain employee records and HR databases.
• Administer HR policies, procedures, and benefits, ensuring compliance with labor laws.
• Handle employee relations matters, grievances, and disciplinary actions.
• Organize employee engagement activities to foster a positive work environment.
• Ensure the welfare of employees by addressing any concerns and promoting a healthy work-life balance.
• Provide administrative support to senior management and other departments.
• Handle office supplies management, document filing, and coordination of meetings and events.
• Ensure compliance with legal and company requirements related to HR and administration.

Skill & Experience

• Minimum Bachelor Degree in Human Resource or a related field
• At least 3-5 years of relevant experience in Human Resource
• Familiar with Employment Act
• Preferred to have working experience in Construction Industry
• Good organizational and communication Skills
• Required to travel to construction sites and work in both office and field environments.
• Ability to work under pressure and meet deadlines
• Able to start work immediately

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Job Description

We are seeking a dedicated and experienced Procurement cum Logistics Staff member to join our team in Mombasa, Kenya. This role will support our soil improvement project by managing procurement activities and overseeing logistics to ensure the timely and cost-effective delivery of materials and equipment. The ideal candidate will have a strong background in construction procurement, logistics management, and supply chain coordination.

Key Responsibilities

Procurement Management:

• Identify and evaluate potential suppliers, vendors, and subcontractors for construction
• materials, equipment, and services.
• Negotiate contracts, terms, and pricing with suppliers to ensure cost-effectiveness and quality standards.
• Prepare and issue purchase orders, track order status, and ensure timely delivery of materials and equipment to the project site.
• Maintain accurate records of procurement activities, contracts, and inventory.
• Maintain PO List
• Coordinate with another branch such as Singapore, Bangladesh, and HQ in Shanghai.

Logistics Coordination:

• Plan and coordinate transportation and delivery schedules for materials and equipment to the project site.
• Liaise with suppliers, shipping agents, and customs officials to ensure smooth import and export processes.
• Monitor the movement of goods, track shipments, and resolve any issues related to delays or discrepancies.
• Ensure compliance with local regulations and safety standards in logistics operations.

Inventory Management:

• Monitor and manage inventory levels of construction materials and equipment on-site.
• Conduct regular inventory audits and reconcile discrepancies.
• Implement inventory control procedures to minimize waste and optimize resource allocation.

Supplier Relationship Management:

• Develop and maintain strong relationships with key suppliers and vendors.
• Conduct regular performance evaluations of suppliers and provide feedback to improve service quality.
• Address and resolve any issues or disputes with suppliers to ensure smooth operations.

Documentation and Reporting:

• Prepare and maintain procurement and logistics documentation, including purchase orders, delivery notes, invoices, and inventory reports.
• Generate regular reports on procurement status, logistics performance, and inventory levels for management review.
• Ensure proper filing and documentation of all procurement and logistics activities.

Skill & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3-5 years of experience in procurement and logistics, preferably in the construction industry.
• Proven experience in managing suppliers and logistics in a construction project environment.
• Strong negotiation, communication, and interpersonal skills.
• Proficiency in procurement and inventory management software.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Knowledge of local procurement and import/export regulations in Kenya is a plus.
• Willing to travel local & overseas and has valid driver’s license and willingness to travel as needed.

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Key Responsibilities

• Handle full set of account
• Process invoices and record accounts payable and accounts receivable
• Lead the accounting operations process, which include: Fixed assets, Payables, Accounts receivables and Transaction’s processing on ERP system, payment
• Manage the month-end and year-end closing processes, including preparing journal entries, reconciling accounts,
• Prepare and file tax returns, including VAT, corporate income tax, and other statutory taxes applicable in Kenya
• Maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits
• Ensure statutory compliance with various local laws and maintain financial files and support audits
• Communication and Collaboration with other team members Knowledge and Experience Requirements

Skill & Experience

• Minimum of 5 years’ experience working in accounting or finance field.
• Bachelor’s degree in accounting, Finance, or a related field
• The ability to work independently