Careers at Uthabiti Africa

Specific Roles:

Project implementation,oversight and development

• Support planning, organizing and establishing the Network of Women in Childcare in the at national level and in targeted Counties including Nairobi, Kisumu, Kakamega and Nakuru.
• Support the moblisation of training of the Network of Women in Childcare members in, Financial Management, Childcare Policies, Laws and regulations, Advocacy and communications.
• Collaborate with new and existing WROs to develop and implement advocacy efforts to protect the rights of women in childcare.
• Collaborate closely with internal and external stakeholders to monitor project implementation, monitoring and strategic planning.
• Continually assess and evaluate project implementation of Women in childcare including GBV services and components against project work plan, in collaboration with project team; take appropriate steps to ensure project is on track in meeting deliverables and spending.
• Assisting in developing and monitoring work plans, budgets, and progress reports donors and partners require
• Support completion and writing of monthly, quarterly and annual project reports, ensuring timely and high-quality reporting.

Communication and monitoring and evaluation

• Collaborates closely with project team to continuously assess status of women network and GBV services/components’ implementation against project work plan and implement appropriate steps to ensure project is on track in meeting deliverables.
• Work with other implementing partners to ensure that M&E processes are managed in accordance with Uthabiti Africa and donor standards.
• Follow up on M&E process for training requirements.
• Foster effective communication and teamwork with implementing collaborative action for childcare partners.
• Represent Uthabiti Africa to NGO partners, government officials, funding sources, other
• partners, beneficiaries, and at conferences, meetings and other outreach opportunities
• Ensure monitoring and evaluation activities and reporting meet Uthabiti Africa’s standards,
• and are completed on schedule
• Ensure project documentations.
• Contribute to finalizing program monthly, quarterly, and annual project reports.

Network Governance and Growth

• Work closely with the Board and senior management at Uthabiti to facilitate the capacity building of the Network for Women in Childcare Board.
• Mobilises up port from other stakeholders to support the development of the network at local and national level
• Regularly support the Network for Women in Childcare to strengthen their groups (organize trainings and mentorship).
• Develop engagement with Childcare Champions to enable them to provide supportive supervision to members of the network
• Support the establishment of support groups of caregivers at local and county levels
• Develop the network profile and ensure it is well known as an integral part of the childcare ecosystem in Kenya.
• Provide advise and support to the establishment of a similar network in Malawi and other countries as the case may be

PartnershipandRepresentation

• Develop and manage partnerships with abroad range of actors including women’s rights organisations, funders and government departments.
• Represent the organization in local and national meetings and events relevant to early childhood care and education.
• Develop strong partnerships with organisations offering support to childcare micro- enterprises, ensuring close collaboration at all times.
• Specifically develop relationships with women’s rights organisations, funders and UN agencies to mobilise support for caregivers
• Establish and convene the WiCTWG of the CAC focusing on caregiver agencies including training and placement organisations
• Represented Uthabiti Africa in relevant partners and stakeholder engagement activities.

Monitoring Evaluation and Reporting:

• Timely compilation and submission of activity, monthly and quarterly reports on behalf of the team
• Conduct monitoring for UCEN groups’ activities in Kisumu.
• Production and distribution of all relevant tools (lists of participants, tool tracking lists, lists of payment etc)
• Support all external data collection and analysis work (work with consultants in data collection and analysis)
• Perform related duties as assigned by supervisor
• Maintaining the program files and tools
• Maintaining weekly timesheets for RA team
• Support data entry into the network and coordinate bulk messaging to the network members.

Requirements

• University Degree in Law Social Sciences, Nutrition, Social work
• At least 2 years experience working with women in marginalized communities, preferably urban Nairobi
• Experience in strategy development (especially for women empowerment programs)
• Experience in project implementation including analysing information from grassroot groups for policy influencing
• Experience in writing project reports
• Excellent organization skills and high level of attention to detail
• Excellent teamwork, communication and interpersonal skills
• Excellent verbal communication skills.
• Attention to detail
• Ability to work within competing timelines

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Key Responsibilities:

Transactional processing:

• Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles, organizational policies, procedures and other relevant provisions.
• Implement, and maintain processes and controls that are current best practices related to transaction processing.
• Support management, oversight, processing and backup for processing all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations and allocations.
• Perform month-end closing procedures, including overhead allocations, bank account reconciliations and updating schedules.
• Maintain an orderly, efficient and effective accounting filing system. 

Reporting Responsibilities:

• Assist in issuing timely, accurate, and complete financial statements for all levels, including Board of Directors, funders, and management.
• Assist in coordinating the preparation of the draft audited financial statements and all tax returns.
• Assist with preparing financial information for the annual report.
• Recommend and report upon benchmarks against which to measure organizational performance.
• Calculate and issue financial and operating metrics.
• Assist in production of cash flow reports, annual budget, and forecasts.
• Calculate variances from the budget and report significant issues to management.
• Provide a system of management cost reports. assist with financial analyses and models as needed, in particular for capital investments, pricing decisions, and contract negotiations.

Operational Responsibilities:

• Assist in fundraising efforts for the organization
• Ensure organizational assets and equipment are maintained as per policies and procedures in place
• Assist with development of long-term investment and other financial planning.
• Assist with preparation and revision of finance and operation guidelines to respond to emerging needs and requirements.
• Assist with legal, compliance and regulatory issues
• Assist the organization on safe and efficient operations
• Assist in payroll administration including compliance with relevant/applicable laws e.g. taxation andtimely remittance of statutory deductions.

Qualifications:

• Bachelor's degree in Commerce, Accounting, Business Management, Bsuienss Administration, Business Information Systems
• Professional Accounting qualification (CPA, ACCA)
• Proficiency in accounting software applications; experience with Microsoft Dynamics 365 ERP is an added advantage.
• Proficiency in Microsoft applications (Excel, Word, PowerPoint etc)
• Upto date membership with relevant professional body e.g. ICPAK.
• Experience with social enterprises is an added advantage
• Experience with fundraising is an added advantage.
• High level of integrity and discretion when handling confidential information.
• Excellent communication and interpersonal skills, with the ability to build effective working relationships at all levels of the organization.
• Strong problem-solving and conflict resolution abilities

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Key Responsibilities:

Recruitment and Onboarding:

• Manage end-to-end recruitment processes, including job postings, candidate screening, correspondence, interview preparations, interviewing, offer negotiations and contracting.
• Develop and implement effective onboarding programs to facilitate the smooth integration of new hires into the organization.

Employee Relations:

• Serve as a trusted advisor to employees and managers/supervisors/workstream leads, providing guidance and support on HR-related matters, including performance management, conflict resolution, and employee relations issues.
• Conduct investigations and address employee grievances and/or concerns in a timely and professional manner.

HR Policies and Compliance:

• Develop, implement, and enforce HR policies, procedures, and best practices in compliance with local labor laws and regulations.
• Keep abreast of changes in employment legislation and proactively update policies and practices as needed.

Training and Development:

• Identify training and development needs within the organization and coordinate the delivery of relevant programs and initiatives.
• Support career development and succession planning efforts to ensure the continuous growth and progression of employees.

Performance Management:

• Administer performance appraisal processes and provide guidance to managers on setting goals, conducting reviews, and addressing performance issues.
• Analyze performance data to identify trends and opportunities for improvement. Business Development and Support
• Support the development and management of the initiatives across the company portfolio
• Provide confidential administrative support to the CEO on Governance

HR Administration:

• Maintain accurate and up-to-date employee records, including personnel files, payroll information, and benefits enrollment.
• Assist with HUman Resources Information Systems (HRIS) implementation and management to streamline HR processes and improve efficiency and data accuracy. Payroll administration

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Social Sciences, Law or a related field. HR certification) is required.
• Proven experience in a Human Resources role, with a strong understanding of HR best practices and employment laws.
• Excellent communication and interpersonal skills, with the ability to build effective working relationships at all levels of the organization.
• Strong problem-solving and conflict resolution abilities, with a proactive and solutions- oriented mindset.
• High level of integrity and discretion when handling confidential information.
• Proficiency in HR-related software applications; experience with Microsoft Dynamics 365
• ERP is an added advantage.
• Upto date membership with HR professional body.