Consultant Roles at The Chambers Federation

Key Responsibilities

• Review & Refine Existing HR Materials: 
• Review current HR policies, contracts, templates, and procedures.
• Identify missing clauses, outdated information, or incomplete documentation.
• Revise and update materials to ensure clarity, completeness, and compliance.
• Organize HR files and documentation into a structured system.
• Ensure employee records are accurate and properly maintained.
• Implement and enforce consistent application of both existing HR processes and any updated documentation across the organization.
• Execute HR Administration
• Manage onboarding and offboarding processes from start to finish.
• Maintain employee records and personnel files.
• Administer leave tracking and routine HR processes.
• Prepare contracts, letters, and standard HR documentation.
• Address routine HR queries from staff professionally and efficiently.
• Execute HR processes in line with existing policies and updated revisions, ensuring consistency in daily practice.
• Recruitment Coordination
• Review and refine job descriptions where required.
• Post vacancies and screen applications.
• Coordinate interviews and candidate communication.
• Maintain recruitment trackers and documentation.
• Prepare onboarding materials for new hires.
• Accountability & Incentivization Mechanisms
• Assess current levels of role clarity, performance tracking, and accountability.
• Identify practical gaps in performance expectations or consequences.
• Propose simple, measurable accountability mechanisms suitable for an SME environment (e.g., performance check-ins, documented targets, probation reviews, performance documentation).
• Recommend practical incentivization approaches aligned with organizational capacity.
• Implement agreed accountability and incentivization mechanisms and ensure they are applied consistently in daily operations.
• Workplace Organization & Culture
• Observe current workplace practices and employee interactions.
• Identify practical improvements in communication, coordination, and clarity.
• Implement improvements that strengthen accountability, structure, and professionalism.
• Expected Outcomes by End of 3 Months
• Updated and organized HR policies, contracts, and templates
• Identified and corrected documentation gaps
• Complete and well-maintained employee records
• Standardized and consistently applied onboarding and offboarding processes
• Structured recruitment tracking system
• Clear accountability mechanisms implemented and documented
• Practical incentivization recommendations implemented within operational capacity
• Improved consistency, discipline, and performance clarity across the organization

Ideal Profile

• 2–5 years’ experience in HR administration or HR generalist roles.
• Experience working in SMEs or growing organizations.
• Strong organizational and documentation skills.
• Able to review documents critically and identify gaps.
• Comfortable implementing structured performance or accountability processes.
• Detail-oriented, structured, and execution-focused.
• Comfortable working full-time on-site.

go to method of application »

The consultant will:

• Assess and optimize the roasting setup and workflow
• Operate and calibrate a gas-powered coffee roasting machine (manual system, without PLC or automated controls)
• Establish roasting parameters including charge temperature, gas control, airflow, and development time
• Develop 3–5 repeatable roasting profiles using manual control

Train staff on:

• Safe operation of the roaster
• Manual heat and airflow management
• Profile replication and batch consistency
• Routine maintenance and daily equipment checks
• Establish basic roast logging and Standard Operating Procedures (SOPs)
• Diagnose and resolve equipment, process, or operational issues and provide practical recommendations for reliability and efficiency
• Deliverables
• 3–5 documented and repeatable roasting profiles
• Basic roasting SOPs and operational guidelines
• Roast logging template
• Staff able to independently operate the machine and reproduce profiles
• Brief technical summary with key operational recommendations

Duration, Location & Travel

• Contract duration: 1–2 months (intensive on-site engagement)
• Interviews will be conducted in person in Nairobi, Kenya.
• The assignment will take place at an operational site outside Kenya though within the region.
• The consultant must be willing and able to travel regionally and work on-site in a remote or developing operational environment.

Required Qualifications

• Minimum 3–5 years hands-on coffee roasting experience
• Proven ability to operate gas-powered roasting equipment
• Experience working with manual roasting systems (without PLC or automated profile control)
• Demonstrated ability to develop and standardize roast profiles through manual control
• Strong technical and mechanical understanding of roasting equipment
• Proven troubleshooting and operational problem-solving skills
• Experience training operational staff
• Practical, hands-on working style and ability to operate independently