Current Opportunities at United Nations Office at Nairobi (UNON)

Responsibilities

Main Duties:

• To perform general administrative and some specialized communications processes that support the creation of communications content and the delivery of communications services aimed at maintaining and enhancing organization’s visibility and reputation and supporting fundraising activities.
• Provide coordination, administrative and specialized services, to support staff in the development, preparation and execution of communications campaigns for target audiences.
• Monitor and coordinate materials, schedules, facilities and clearances, and provide support for special events, and video/film, photographic and radio projects.
• Conduct clearly defined research and prepare reports and provide data that enables informed decision-making.
• Monitor traditional and social media and report relevant information to senior staff to inform the development and/or evaluation of communications activities and strategies.
• Under clear guidance, prepare content for traditional and social media platforms and networks, and printed materials, to enhance coverage and support of organisation’s activities, ensuring consistency with corporate messages and standards.
• Distribute communications guidelines to staff for reference when creating content.
• Manage and maintain records and databases, such as journalist and media outlet contact lists, to ensure the information is accurate, organised and readily available for others to access.
• Respond to a variety of queries and requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
• Liaise with staff and the media in a timely manner, to support aligned activities and an effective approach to communications within the organization.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures
• Ensures that requirements and background information used for data analysis are documented.
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of theories, concepts and approaches relevant to effective campaign management and ability to coordinate and manage complex communication campaigns and events. Establish effective collaboration and partnerships with officials at all levels inside and outside the organization. Ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns and shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to analyse and interpret data in support of decision-making and convey resulting information to management.
• COMMUNICATION: Speaks and writes clearly and effectively and listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailor's language, tone, style, and format to match audience and demonstrates openness in sharing information and keeping people informed.
• CREATIVITY: Actively seeks to improve programmes or services and offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas; Thinks ''outside the box''. Takes an interest in new ideas and new ways of doing things and is not bound by current thinking or traditional approaches.

Education

• Completion of secondary education or equivalent is required. Bachelor’s degree in Communications, Journalism, International Relations, Public Relations, or relevant field is desirable.

Job - Specific Qualification

• Relevant training in Communications or Public Relations is desirable.

Work Experience

• A minimum of Five (5) years of progressive in Communication Management, Public Relations, Information Management, or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree. Experience working with Microsoft Office applications is required. Experience in using integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable. Experience in website administration (content management system), social networks administration and research is desirable. One (1) year of work experience within the United Nations or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

Main Duties:

Within limits of delegated authority and depending on location, a Driver at this level may be responsible for the following duties:

• Drives vehicles safely for the transport of authorised personnel and, in the case of Peacekeeping missions, for the transport of general cargo goods and or specialized hazardous good vehicles.  
• Makes regular deliveries of parcels, documents, etc., between the UN office and other offices and institutions, e.g. Ministries, Embassies, Permanent Missions, etc.
• Makes minor purchases and collect urgent purchases from local suppliers as requested.
• Collect goods from the customs with due regard to customs regulations and formalities. May make or collect payment for goods.
• Meets official personnel at the airport and facilitates immigration and customs formalities as required.
• Deals effectively and tactfully with officials and visitors.
• Takes care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tries, etc.; perform minor repairs and arrange for other repairs and ensures that the vehicle is kept clean.
• Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.
• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident.
• Applies good judgment in the context of assignments given.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of driving rules and regulations and knowledge of the area and the current condition of roads and highways, security and safety awareness. Familiarity with frequently travelled routes and routines of the more senior staff or the officers. Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results and is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations and commitment to implementing the goal of gender equality (by ensuring the equal participation and full involvement of women and men in all aspects of work).
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients” and seek to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect and identifies client's needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects and meets timeline for delivery of product or services to client.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments and adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary and uses time efficiently.

Education

• Completion of secondary education or equivalent is required.

Job - Specific Qualification

• Valid National Driver license is required. A Defensive driving certificate is desirable.

Work Experience

• A minimum of 3 years of progressive responsible experience as a driver with a safe driving record is required. Experience in vehicle management including maintenance of official vehicles and minor repair of vehicles is required. Experience in providing administrative support is desirable. One (1) year of work experience within the United Nations or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement

• Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Schedules and coordinates entry tests for secretarial/clerical/trades and crafts/security positions.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through IMIS.
• Advises staff on visa matters. Administration of entitlements
• Supervises and supports maintenance of IMIS entitlements reference tables.
• Reviews and processes data pertaining to conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy. •
• Monitors issues on conditions of service of staff and advises the supervisor of any developments. Staff development and career support training • Assists in the development of career development programme
• Assists in the organization and conduct of training courses and workshops. Classification
• Assists in reviewing and processing requests for classification. • Provides advice and answers general queries on classification procedures and processes. • Assists in providing documentation and background materials relating to classification appeals.

General

• Assists in providing documentation and background materials relating to classification appeals.
• Supervises the maintenance of automated databases and the centralized reference and filing systems.
• Undertakes research on a range of HR related issues and prepares notes/reports.
• Conducts research on precedents, policy rulings and procedures.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Assists in the preparation of information circulars for HR related issues.
• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in IMIS, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.  Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making.
• PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• Completion of secondary education or equivalent is required. Bachelor’s degree in human resource management, business or related field is desirable.

Job - Specific Qualification

• Relevant training in the field of human resource management and business administration is desirable.

Work Experience

• A minimum of ten (10) years’ experience in human resource management, administrative services, is required. Experience working with Microsoft Office applications is required. Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable. One (1) year of experience within the United Nations or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

• Perform specialised communications processes and activities, to support staff in the development, preparation, execution and dissemination of campaigns for target audiences.
• Conduct research, suggest ideas, and provide coordination support to ensure the timely and effective delivery of video/film, photographic and radio projects.
• Manage the storage and distribution of audio/visual materials in accordance with relevant policies.
• Serve as an information focal point, support and/or coordinate media coverage of events to optimise publicity of organisation’s activities.
• Organise and execute special events, working closely with colleagues, external partners and media, to ensure events are effectively scheduled, publicised and attended.
• Monitor traditional and social media, and report relevant information to senior staff to inform the development and/or evaluation of communications activities and strategies.
• Under guidance, prepare content for use on traditional and social media platforms and networks, and printed materials, to enhance coverage and support of organisation’s activities, ensuring consistency with corporate messages.
• Distribute and promote communications guidelines for organisation staff to refer to when creating content.
• Manage updates and further develop internal records and databases, ensuring information is accurate, organised and available for others to access.
• Respond to specialised queries and requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of all enquiries.
• Maintain relationships with internal and external stakeholders, in order to provide an aligned, coherent service, and to identify opportunities to collaborate/integrate processes and activities.
• Implement improvements to communications methods and practices, to contribute to a better flow of information about the organisation’s work to the media and stakeholders.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of theories, concepts and approaches relevant to effective campaign management and ability to coordinate and manage complex communication campaigns and events. Establish effective collaboration and partnerships with officials at all levels inside and outside the organization and ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements.  Demonstrates professional competence and mastery of subject matter and is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns and shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to analyse and interpret data in support of decision-making and convey resulting information to management.
• COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailor's language, tone, style and format to match audience and demonstrates openness in sharing information and keeping people informed.
• CREATIVITY: Actively seeks to improve programmes or services and offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas; Thinks ''outside the box''; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.

Education

• Completion of secondary education or equivalent is required. Bachelor’s degree in Communications, Journalism, International Relations, Public Relations, or other relevant field.

Job - Specific Qualification

• Relevant training in Communications or Public Relations is desirable.

Work Experience

• A minimum of Six (6) years of progressive in Communication Management, Public Relations, Information Management, or related area is required. The minimum years of relevant experience is reduced to (4)years for candidates who possess a first level University degree. Experience working with Microsoft Office applications is required. Experience in using integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable. Experience in website administration (content management system), social networks administration and research is desirable. One (1) year of work experience within the United Nations or similar international organization is desirable One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

The Monitoring & Evaluation Assistant will perform the following:

Main Duties (not all-inclusive, nor exhaustive):

• Support programme and project managers in designing and implementation of the Monitoring and Evaluation frameworks and plans, in line with Programme and Operations Policies and Procedures with appropriate tracking tools.
• Provide input to the preparation of annual work plans and budgets and participate in defining targets and indicators to ensure consistency with approved country programme and project documents.
• Support the mapping of business processes and elaboration of Standard Operating Procedures (SOPs) in programme and project oversight.
• Assist in the development of a consolidated reporting system with designated sections for each project and preparation of regular progress reports on activities undertaken, results achieved against targets and plan for follow up actions.  
• Support Project Quality Assurance documentation, risk assessment, and any other required templates and documentation.
• Assist project teams in conducting project steering committee, working group and other meetings through organization of meeting, and recording of minutes.
• Identify and document success stories, achievements and lessons learned and ensure continuous knowledge sharing across project offices.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures. Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of theories, concepts and approaches relevant to effective campaign management and ability to coordinate and manage complex communication campaigns and events. Establish effective collaboration and partnerships with officials at all levels inside and outside the organization and ability to perform analysis, modelling, and interpretation of data in support of decision-making. Shows pride in work and in achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results and is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to analyze and interpret data in support of decision-making and convey resulting information to management.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others, places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Completion of secondary education or equivalent is required. Bachelor's degree in social sciences, Business Administration, Project Management or any other related field is desirable

Job - Specific Qualification

• Relevant training in Project/Programme Management, Monitoring and Evaluation, Business Administration or other related areas is desirable.

Work Experience

• A minimum of Five (5) years of progressive experience in assisting project planning and reporting is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree. Experience working with Microsoft Office applications is required. Experience in using integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable. One (1) year of work experience within the United Nations or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

Daily responsibilities include but are not limited to: -

• Meeting and directing clients
• Assist in the Visa Sub-Unit with receiving and delivering visa applications to the Embassies
• Assisting in the processing of UN travel documents
• Assisting in the shipment and travel processes
• Assisting in the maintenance of TSVU intranet
• Assisting in reporting activities
• Maintaining the filing systems in the Unit - Any other duty as assigned

Qualifications/special skills

• Education Applicants must at the time of application meet one of the following requirements: Be enrolled in a graduate school programme (second university degree or equivalent, or higher). Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent). Have graduated with Bachelor's degree, Masters, PhD or equivalent. d. Be computer literate in standard software applications (Microsoft Office, PowerPoint, etc.). Preferred area of study: Administration, or related studies Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.