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Brites Management Services Limited is one of the best leading Recruitment and HR consultancy companies in Nairobi, Kenya. We are registered and incorporated under Companies Act (Cap. 486) and we provide a complete range of HR Solutions. Our sole focus is to simplify the complexities of the HR department and help companies concentrate on the core business ...
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Duties and Responsibilities
- Prepare accurate and timely financial statements, including income statements, balance sheets, and cash flow statements.
- Collaborate with management to develop and monitor annual budgets, ensuring alignment with company goals and objectives.
- Reconcile bank statements, accounts payable, and accounts receivable to maintain accurate financial records.
- Ensure compliance with Kenyan tax laws and regulations, including filing all necessary tax returns and facilitating audits when required.
- Provide insightful financial analysis, including variance analysis and forecasting, to support strategic decision-making.
- Monitor and manage cash flow to ensure the company's financial stability and liquidity.
- Oversee payroll processing, including statutory deductions and compliance with labor laws.
- Prepare financial documentation and liaise with external auditors during annual audits.
- Develop and implement financial policies and procedures to maintain strong internal controls.
- Review and approve vendor invoices and manage supplier relationships to optimize payment terms.
- Collaborate with cross-functional teams such as human resources, product development, marketing and growth, to provide financial insights and support business growth
Key Requirements Skills, experience and qualification
- Bachelor's degree in Accounting, Finance, or a related field.
- CPA – K or ACCA certification is a MUST.
- Having a Master’s degree is an added advantage.
- Minimum of 8years of accounting experience, with at least 3 years as a Senior Accountant or managerial role.
- Previous experience in an ISP industry will be an added advantage
- In-depth understanding of Generally Accepted Accounting Principles (GAAP).
- Strong knowledge on the Government policies and Tax Regulations.
- Proficiency in accounting software and Microsoft Excel.
- Excellent analytical and problem-solving skills.
- Attention to detail and high level of accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and meet deadlines.
- Quick in establishing positive and productive working relationships with a diverse array of stakeholders.
- A change champion and a vibrant personality
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Duties and Responsibilities
- Participate in the development, review and implementation of departmental standard operating procedures.
- Work with the Executive Director, Director of Administration and HODs to strategically plan HR initiatives that will benefit the organization and encourage more efficient and beneficial work from all employees.
- Direct all hiring, onboarding, and training procedures for new employees (shortlisting, screening, interviewing staff and developing onboarding/training programs for the new staff appropriately)
- Prepare and issue all probationary and long-term contracts for new and existing staff (under direction of senior management).
- Help to formulate and maintain a salary scale for the organization’s various job roles that takes into account level of training/education, experience, years of service, and industry ranges for salary for similar job roles. Conduct periodic pay surveys, assess current pay levels of existing employees, recommend and implement pay revisions where indicated.
- Continually educate/train employees about the organization’s policies (including sexual harassment policy, whistleblowing policy, appropriate dress code, child protection policy, general staff conduct, etc.) and keep employee HR Manual book current.
- Hear and help to resolve employee grievances; counsel supervisors and employees.
- Liaise with external recruiters for advertisement of vacant positions as approved by senior management.
- Organize and conduct exit interviews with departing employees and recommend changes where appropriate
- Monitor employee progress through daily checks and periodic evaluations and stay abreast of the organization’s climate and culture, ensuring it stays positive and productive.
- Regularly meet with employees for work progress reviews and performance appraisals. Discuss any problems or grievances they may have.
- Organize, compile and update personnel records/files for each employee and maintain all documents in an orderly and secure manner - this includes keeping such records as CV, copies of relevant certificates and licenses (updated where necessary), employee contract, JD, offer letter, updated contact information, disciplinary letters and other documents, date of employment, due leaves, HELB Loans, NSSF, NHIF, PIN records, copy of ID, Good Conduct Certificates, performance evaluations, signed employee policy acknowledgement forms, leave requests, next- of-kin form, etc.
- Monitor staff employment contracts by ensuring HODs submit performance appraisal reports to the Director of Admin and HR Manager for further action; confirm, extend or terminate employment contracts of staff where applicable. Ensure planning, monitoring, and appraisal of employee work results by training HODs to coach and discipline employees; schedule management conferences with employees.
- Report staff work related injuries to the Sub-County Directorate of Occupational and Health Officer under Work Injury Benefits Act (WIBA) within 24 hours upon occurrences of such accidents/injuries.
- Help in organizing and managing new employee orientation, onboarding, and training programs.
- Assist in explaining and providing information on employee benefits, programs, and education.
- Help to develop, implement, support, and review all HR department initiatives, policies, procedures, and systems
- Maintain continued involvement in/refinement of the recruitment process, including generating job descriptions, posting advertisements, and managing the hiring process.
- Provide key leadership during disciplinary processes in the organization. The HR Manager will be required to be part of the disciplinary committee in accordance with our HR policies and should provide appropriate and timely reports with recommendations regarding disciplinary matters to senior managers.
- Cultivate training/development sessions for staff.
- Perform other related duties as assigned..
Key requirements, skills and qualifications
- Bachelor’s Degree in human resources, business administration, or related field
- Proficient with Microsoft Office and HR software programs
- High level of integrity, composure and confidentiality required to handle disciplinary and grievance issues
- Comfortable working in a highly visible role
- Exceptional analytical and problem-solving skills
- Mediation and conflict resolution skills
- Deep knowledge of employment laws and best practices
- Leadership/instructional aptitude for training and oversight on policies and procedures
- Excellent communication and organizational skills.
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Duties and Responsibilities
- Ensure the availability, performance and evolution of the company’s ICT systems, including the Information Management system;
- Maintain and improve the system environments – including Databases and Operating Systems of the company’s business systems;
- Analyze, document and propose solutions for Companywide business areas and preparation of both technical and functional specifications (TSS & FSS);
- Manage, support, administer, maintain, improve and optimize the ICT environment of the core company information system and other business systems, including the hosting operating system and database;
- System optimization through system monitoring, analysis and development in order to ensure that the various managed and supported systems provides the requisite functionality required by business;
- Provide ICT support to the company Information Systems and other Business systems by providing technical assistance, analysis and solutions to issues reported or escalated from the service desk and the Daily COB (Close of Business) activities are performed across all company Information Systems platforms as per the documented procedures;
- Ensure proper working of live system without interrupting any services to end users;
- Support and monitor users’ activity under the company’s Information Systems;
- Perform day to day operations and processes to support smooth business operation under the company Information Systems;
- Complete tasks, related to Closing of Business (COB including Pre-COB, Post-COB and backup/restoration procedures) and report accordingly;
- Participate in implementation of IT projects;
- Learn, understand and implement/execute new solutions; and
- Any other responsibilities that may be assigned to the job holder by the supervisor from time to time
Key Requirements Skills, experience and qualification
- Bachelor of Science degree in Computer Science, Information Technology or any other related field from a recognized institution.
- Certification in Database Management
- Minimum of 5 years’ ICT experience with 3 years at a supervisory level
- Thorough knowledge of Oracle and UNIX.
- Proven experience in supporting a core software application.
- Practical proven experience in support and troubleshooting of core software applications, web technology (JBoss / Tomcat) and programming in Info-basic.
- Proven experience in systems analysis, design, implementation and support.
- Proven knowledge of Hospital operations, operations in business units and business impact analysis.
- Thorough knowledge of the Hospital Information Systems.
- Working knowledge of at least one 4G programming language – C#, C++, Java, HTML/XML.
- Technical skills to effectively perform system administration, systems analysis, business needs analysis, troubleshooting and deliver structured solutions in a manner that consistently produces a high quality of service.
- Experience in Unix/Linux/Windows Server.
- Development experience including Menu, Version, Enquiries & Batch set-up.
- Good understanding of overall core software architecture and working mechanism.
- Working experience with CBS Live Support and Development.
- Interpersonal and cross-cultural skills, including ability to build collaborative
- relationships with sensitivity to diversity/inclusion.
- Creativity and innovation skills.
- Action oriented.
- Quality focus and attention to detail.
- Professionalism and integrity in line with the Hospital’s values.
- Good oral and written communication skills.
- Critical and analytical thinking and problem-solving skills.
- Personal motivation and drive exhibited through commitment to hard work, continuous improvement and achievement of goals.
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Duties and Responsibilities
- Provide support on annual program budget development and create cost libraries to advise program budgets
- Sound understanding and monitoring of annual and monthly budget
- Monitor monthly expenditure against overall budget, ensure expenses to be incurred are allowable, allocable and reasonable and advise accordingly
- Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
- Maintain monthly follow up register and flag outstanding actions
- Monthly Accounting Activity
- Maintain updated and accurate books in the organization’s ERP system (Microsoft Dynamics 365)
- Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program and GAAP
- Prepare accurate bank reconciliations for project bank accounts and deal with reconciling items conclusively
- Prepare accurate cash reconciliations for project account
- Ensure complete copies of original documents sent to donor are properly file / maintained
- Undertake periodic visits to project sites for compliance and supportive supervision
- Undertake monthly reconciliation of all payroll liabilities, payables and receivables
- Ensure Fixed Assets register is accurately maintained and updated monthly
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close - out including timely communication to stakeholders and close adherence to internal timelines
- Authorize internal purchase requisitions to indicate that sufficient funds are available and relevantly allocated in the budget
- Authorize cheque, online and cash payments by approving the payment voucher after verifying that the payment is adequately supported
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close - out including timely communication to stakeholders and close adherence to internal timelines
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
Key Requirements Skills, experience and qualification
- Bachelor’s degree in accounting or related field
- Specialized Training/Professional Qualifications
- CPA Part II (Intermediate Level II) or equivalent successfully completed
Competencies/Abilities/Skills Required
- Excellent computer skills, including proficiency in MS- Office, particularly Excel
- Proficient knowledge of one or more accounting packages
- Knowledge of ERP systems is an added advantage
- Good communication and presentation skills
- Good analytical skills – strong attention to detail and investigative nature.
- Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
- Strong work ethic and ability and willingness to work a flexible schedule
- Stable to work in team settings and willingness to learn
- Ability to multitask and work under minimal supervision, while meeting strict deadlines
- Good planning and coordination skills
- Strong auditing skills
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Duties and Responsibilities
- Champion business relationship management within country departments and drive the IT strategy for adoption.
- Advise country program(s) of the technology available to help accomplish their tasks and goals and help them develop a technology implementation plan inclusive of system design and staff training.
- Ensure implementing IT policy and best practice guides for the users.
- Running and sharing regular operation system reports with senior staff, while training coaching and mentoring the new IT officer on relevant topics to help onboarding.
- Manage and supervise IT Projects in the country program(s) to ensure the success and functionality of the solutions.
- IT consultation for the departments and programs when they work on new technology related project.
- Provide technical support and guidance for on-going IT projects in the country program.
- Support other departments in digitization of the available processes ICT4D to increase efficiency and enable program quality.
- Facilitate office openings and relocation within IRC IT SOP guidelines
- Perform preventative maintenance on all IRC computers and network resources.
- Develop appropriate protocols for regular maintenance of all IRC laptops, desktop computer photocopiers, printers, and other IT communication related equipment.
- Implement and manage backup solutions for office/individual users as per IRC IT recommendations and provide the necessary training on the use of these back-up solutions. (BOX)
- Update appropriate network security and data loss prevention procedures to safeguard system from physical harm, viruses, unauthorized users and damage to data.
- Create and maintain network documentation to include but not limited to IP address, system access, upgrades and changes to original network, etc.
- Closely collaborate with Regional and HQ IT teams on helpdesk, connectivity and other in country and global IRC IT projects.
- Investigate local Internet connectivity options to connect CP offices thru VPNs and obtain adequate bandwidth for Intranet and application connectivity.
- Any other IT related tasks assigned by the supervisor or Regional/HQ IT teams to accomplish the overall organizational goals.
Key requirements, skills and qualifications
- College Degree in Computer Science or equivalent technical work experience.
- ITIL certification
- Agile project management skills
- ERP deployment and skills on Support, adoption and Usage
- CCNA course desired, MCSE or equivalent experience is required.
- At least five years of experience in IT profession
- Experience installing, configuring, and managing both wired and wireless LAN, and firewalls.
- Experience in managing small/medium IT projects and office moves.
- Excellent communication and interpersonal skills required.
- Customer/Client service experience
- Prioritization and time management skills.
- Collaborative leadership skills, strategic thinking and working through others.
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Duties and Responsibilities
- The beauty advisors should have strong working knowledge of the latest cosmetics and skincare products and trends
- Consulting with clients to determine their skin type, makeup concerns, and style preferences.
- Recommending products that fit the client's needs, preferences, and budget, and explaining how the products work
- Responding to customer questions and complaints
- Making sales, processing returns, and maintaining a balanced cash register
- Planning and taking part in store events
- Designing and maintaining attractive displays and managing inventory
- Handling administrative and clerical duties, such as ordering stock and maintaining customer relationships through follow-up calls and mails.
- Meeting quotas and objectives and sales targets
Key requirements, skills and qualifications
- Degree or Diploma in any field
- Qualifications in Beauty or Cosmetology will be an added advantage
- Experience and up-to-date knowledge of beauty trends, skincare products, and cosmetics
- A passion for the beauty industry, relevant experience preferred
- Experience in sales in cosmetics shop attending to customer's beauty needs
- Excellent customer service and sales abilities
- Strong communication and interpersonal skills
- Good analytical and problem-solving skills.
- A friendly personality and professional appearance
- Selling skills
- Customer care skills
- Confident and pro active
- Very presentable
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Duties and Responsibilities
- Provide support on annual program budget development and create cost libraries to advise program budgets
- Sound understanding and monitoring of annual and monthly budget
- Monitor monthly expenditure against overall budget, ensure expenses to be incurred are allowable, allocable and reasonable and advise accordingly
- Prepare monthly, quarterly, bi-annual and annual program finance reports as per donor requirements (by 5th of the following month) and review any such reports prepared by the Finance Assistant
- Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
- Maintain monthly follow up register and flag outstanding actions
- Monthly Accounting Activity
- Maintain updated and accurate books in the organization’s ERP system (Microsoft Dynamics 365)
- Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program and GAAP
- Prepare accurate bank reconciliations for project bank accounts and deal with reconciling items conclusively
- Prepare accurate cash reconciliations for project account
- Ensure complete copies of original documents sent to donor are properly file / maintained
- Undertake periodic visits to project sites for compliance and supportive supervision
- Undertake monthly reconciliation of all payroll liabilities, payables and receivables
- Ensure Fixed Assets register is accurately maintained and updated monthly
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close - out including timely communication to stakeholders and close adherence to internal timelines
- Authorize internal purchase requisitions to indicate that sufficient funds are available and relevantly allocated in the budget
- Authorize cheque, online and cash payments by approving the payment voucher after verifying that the payment is adequately supported
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close - out including timely communication to stakeholders and close adherence to internal timelines
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
Key Requirements Skills, experience and qualification
- Bachelor’s degree in accounting or related field
- Specialized Training/Professional Qualifications
- CPA Part II (Intermediate Level II) or equivalent successfully completed
Competencies/Abilities/Skills Required
- Excellent computer skills, including proficiency in MS- Office, particularly Excel
- Proficient knowledge of one or more accounting packages
- Knowledge of ERP systems is an added advantage
- Good communication and presentation skills
- Good analytical skills – strong attention to detail and investigative nature.
- Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
- Strong work ethic and ability and willingness to work a flexible schedule
- Stable to work in team settings and willingness to learn
- Ability to multitask and work under minimal supervision, while meeting strict deadlines
- Good planning and coordination skills
- Strong auditing skills
go to method of application »
Duties and Responsibilities
- Conduct regular Sales meetings, review Salesmen performance on a regular basis and share performance improvement measures
- Accompany the Salesmen to route and prepare reports on the same
- Evaluate Salesmen performance and report to the Management
- Conduct Competition Analysis and present a report to the Management on a monthly basis
- Set the Sales Targets per route on a monthly basis (before 1st of every month)
- Sales Analysis: - Analyze Retail vs Stockist sales on a Daily, Monthly, Quarterly basis
- Sales Agenda documentation: - Maintain accurate, up to date Minutes for meetings, Sales Reports
- Ensure availability of all KBL/UDV brands/SKUs in trade
- Establish effective programs to compensate, coach motivate, discipline and appraise the Sales Team
- Plan and conduct training for the sales team to ensure they are effectively skilled to perform
- Review financial data that affects your departments’ profit centers on a monthly basis
- Formulate a Calendar of Events on a quarterly basis, aligning this to the Company’s core business
- Ensure that the Salesmen follow the structured call while on route
- Plan and manage sales and marketing resources according to agreed targets
- Map potential customers and generate leads for the organization
- Prepare a market analysis report on a quarterly basis and present it during Sales Review Meetings; - (industry trends, issues and recommend appropriate action plan)
- Design and implement a strategic business plan that expands Company's customer base and ensure it is strong presence.
- Head and own the purchase plan
- Ensure the department passes all the audits
Key requirements, skills and qualifications
- Degree in Sales & Marketing or any related field
- At least 8 years work experience in the FMCG industry (Working with Floor Distributor will be an added advantage)
- Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
- Must be computer literate and MUST have experience using a digitalized sales system
- Self-driven individual with the ability to motivate others and push them the team achieve targets
- Excellent problem-solving skills and leadership skills
- Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
- Ability to build and maintain good customer relationships.
- Excellent organizational and time management skills
- Ability to maintain high standards of professionalism at all times
- A person of high moral standards
- Minimum 35 years of age
go to method of application »
Duties and Responsibilities
- Conduct regular Sales meetings, review Salesmen performance on a regular basis and share performance improvement measures
- Accompany the Salesmen to route and prepare reports on the same
- Evaluate Salesmen performance and report to the Management
- Conduct Competition Analysis and present a report to the Management on a monthly basis
- Set the Sales Targets per route on a monthly basis (before 1st of every month)
- Sales Analysis: - Analyze Retail vs Stockist sales on a Daily, Monthly, Quarterly basis
- Sales Agenda documentation: - Maintain accurate, up to date Minutes for meetings, Sales Reports
- Ensure availability of all KBL/UDV brands/SKUs in trade
- Establish effective programs to compensate, coach motivate, discipline and appraise the Sales Team
- Plan and conduct training for the sales team to ensure they are effectively skilled to perform
- Review financial data that affects your departments’ profit centers on a monthly basis
- Formulate a Calendar of Events on a quarterly basis, aligning this to the Company’s core business
- Ensure that the Salesmen follow the structured call while on route
- Plan and manage sales and marketing resources according to agreed targets
- Map potential customers and generate leads for the organization
- Prepare a market analysis report on a quarterly basis and present it during Sales Review Meetings; - (industry trends, issues and recommend appropriate action plan)
- Design and implement a strategic business plan that expands Company's customer base and ensure it is strong presence.
- Head and own the purchase plan
- Ensure the department passes all the audits
Key requirements, skills and qualifications
- Degree in Sales & Marketing or any related field
- At least 8 years work experience in the FMCG industry (Working with Floor Distributor will be an added advantage)
- Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
- Must be computer literate and MUST have experience using a digitalized sales system
- Self-driven individual with the ability to motivate others and push them the team achieve targets
- Excellent problem-solving skills and leadership skills
- Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
- Ability to build and maintain good customer relationships.
- Excellent organizational and time management skills
- Ability to maintain high standards of professionalism at all times
- A person of high moral standards
- Minimum 35 years of age
go to method of application »
- Job Type Full Time
- Qualification BA/BSc/HND
- Experience 8 years
- Location Mombasa
- Job Field
- Salary Range KSh 200,000 - KSh 300,000/month
Duties and Responsibilities
- Conduct regular Sales meetings, review Salesmen performance on a regular basis and share performance improvement measures
- Accompany the Salesmen to route and prepare reports on the same
- Evaluate Salesmen performance and report to the Management
- Conduct Competition Analysis and present a report to the Management on a monthly basis
- Set the Sales Targets per route on a monthly basis (before 1st of every month)
- Sales Analysis: - Analyze Retail vs Stockist sales on a Daily, Monthly, Quarterly basis
- Sales Agenda documentation: - Maintain accurate, up to date Minutes for meetings, Sales Reports
- Ensure availability of all KBL/UDV brands/SKUs in trade
- Establish effective programs to compensate, coach motivate, discipline and appraise the Sales Team
- Plan and conduct training for the sales team to ensure they are effectively skilled to perform
- Review financial data that affects your departments’ profit centers on a monthly basis
- Formulate a Calendar of Events on a quarterly basis, aligning this to the Company’s core business
- Ensure that the Salesmen follow the structured call while on route
- Plan and manage sales and marketing resources according to agreed targets
- Map potential customers and generate leads for the organization
- Prepare a market analysis report on a quarterly basis and present it during Sales Review Meetings; - (industry trends, issues and recommend appropriate action plan)
- Design and implement a strategic business plan that expands Company's customer base and ensure it is strong presence.
- Head and own the purchase plan
- Ensure the department passes all the audits
Key requirements, skills and qualifications
- Degree in Sales & Marketing or any related field
- At least 8 years work experience in the FMCG industry (Working with Floor Distributor will be an added advantage)
- Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
- Must be computer literate and MUST have experience using a digitalized sales system
- Self-driven individual with the ability to motivate others and push them the team achieve targets
- Excellent problem-solving skills and leadership skills
- Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
- Ability to build and maintain good customer relationships.
- Excellent organizational and time management skills
- Ability to maintain high standards of professionalism at all times
- A person of high moral standards
- Minimum 35 years of age
Method of Application
If you meet the above qualifications, skills and experience send CV urgently to jobs@britesmanagement.com quoting the job title as the subject line in the mail
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