Finance and Administration Officer at KKCO East Africa

Job Purpose

• To provide financial, administrative, and operational support to the Finance Manager by ensuring effective management of financial transactions, accurate record-keeping, and smooth administrative operations of Raymark Ltd.
• This role is designed to ease the administrative and financial workload of the Finance Manager, ensuring that both finance and general office functions are efficiently run.

Key Responsibilities

Finance Support

• Assist in the preparation of financial reports, budgets, and forecasts.
• Process payments, invoices, petty cash, and staff reimbursements.
• Maintain proper financial records and filing systems (both electronic and physical).
• Support bank reconciliations, ledger reconciliations, and posting of journal entries.
• Ensure compliance with statutory requirements (e.g., PAYE, SHIF, NSSF, VAT).
• Assist in internal and external audits by preparing necessary documentation.
• Administration Support
• Manage procurement processes including sourcing quotations, preparing purchase orders, and maintaining vendor records.
• Oversee office supplies inventory, ordering, and stock management.
• Maintain and update contracts, licenses, leases, and insurance records.
• Coordinate meetings, events, and travel arrangements for staff and visitors.
• Manage general office administration, including handling correspondence, document archiving, and records management.
• Human Resource Support (Light Duties)
• Support recruitment administration (advertising roles, scheduling interviews).
• Maintain up-to-date HR files and staff records.
• Support in tracking staff leave days, timesheets, and performance review schedules.
• Compliance and Risk Management
• Ensure financial transactions and administrative practices align with company policies and Kenyan regulations.
• Support the Finance Manager in implementing and maintaining internal controls.
• Key Competencies:
• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Good organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Ability to work under minimal supervision and meet deadlines.
• Problem-solving attitude and ability to work as part of a team.

​​​​​​​Requirements

Qualifications and Experience:

• Diploma in a business-related discipline.
• CPA intermediate (section IV) preferred.
• At least 2–3 years of experience in a finance or finance/admin role, preferably in a busy environment.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
• Excellent MS Office skills, especially Excel and Word.