Jobs at DAI Kenya - Development Alternatives, Inc.

• The Finance Officer will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Finance Officer will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.

KEY DUTIES & RESPONSIBILITIES

• Cash Management:
• Initiates wire requests for field project implementation in accordance with DAI schedule.
• Record all financial transactions in Field Accounting System (FAS) or FERs on a daily basis.
• Ensures the safeguard of bank checks, cash receipts, and petty cash
• Receive and verify suppliers’ and consultants’ invoices along with justification documents.
• Verify expenses for accuracy and project accounting codes.
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Upload the FERs to Oracle based on DAI’s schedule.
• Upload the FERs to Dolphin accounting system on monthly basis.
• Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
• Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.
• Ensure backup documentation is scanned and uploaded to relevant system according to set deadlines.Salary Calculation and Disbursal:
• Ensure that the employee profiles are up

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, or other related fields required, advanced degree in the above listed areas highly preferred.
• Minimum 7 years of relevant working experience.
• Computer literacy and demonstrated proficiency with Microsoft Officeprograms.
• Experience working with donor-fundedprograms.
• Demonstrated communications, writing, and presentation skills.
• Strong teamwork skills, as well as effective cross-cultural interpersonal skills.
• Fluency in Swahili 

go to method of application »

KEY DUTIES & RESPONSIBILITIES

• General Acquisition and Procurement Responsibilities
• Executes the entire procurement cycle per DAI policies and procedures and USAID regulations.
• Ensures sufficient competition for the procurement of integrity, compliance, and fairness.
• Maintains procurement plans and completes all procurement activities on schedule.
• Identifies potential suppliers through market research for Activity needs.
• Helps non-procurement staff understand the requirements for submitting complete and accurate requisitions, cost estimates, complete statements of work, and technical specifications.
• Drafts and releases professionally written requests for quotations and proposals. Determine source selection methods for complex procurement to ensure compliance.
• Facilitates evaluation committees’ meetings, leads vendor negotiations, conducts cost/price reasonability analysis, and manages draft vendor responsibility determinations and proper document selection.
• Executes purchase orders and subcontracts, track performance, and ensure delivery of goods or services by contract end dates.
• Manages professional relationships with vendors and suppliers.
• Maintains electronic procurement files in DAI’s procurement system (TAMIS) and SharePoint.
• Prepares complete backup documentation for procurement and submits payment requests to finance team.
• Conducts regular reviews and spot checks on procurement-related backup documentation to ensure completeness, accuracy, and compliance.
• Provide support for day-to-day program office operations and logistics needs.
• Closeout Process
• Assists and contributes to the Activity’s closeout process related to the procurement tasks as instructed by the supervisor.
• General Operations
• Coordinates vendors for operations, including driver service, equipment, and other service providers.
• Works closely with other operations team members on managing various project operations lease agreements, BPA, and similar agreements.
• Manages standardizing procurement documents, including templates, reporting, and tracking compliance.
• Assists and contributes to the updated policies and procedures of procurement and operations function in the Field Operations Manual (FOM).
• Facilitates travel and logistics arrangements.
• Contributes to various project reporting and deliverables.
• Sensitizes other project staff to DAI policies and procedures for procurement and logistics.
• Performs other duties and responsibilities as instructed by the supervisor.

QUALIFICATIONS

• Minimum 7 years of professional experience in procurement, logistics, and other related fields.
• Bachelor’s degree in business administration, management, finance, or another relevant field is required. An advanced degree is preferable.
• Has experience in leading and managing the procurement and acquisition process. Preferably has experience with USAID-funded projects and understands applicable procurement-related US Government & Federal Acquisition Regulations (FAR).
• Demonstrate strong problem-solving skills, good customer relations (both internally and externally), and sound business judgment.
• Has the ability to manage and prioritize multiple concurrent bids, respond effectively to time-sensitive demands and inquiries, and be proactive in the procurement process.
• Extremely well organized, self-directed, analytical, and resilient to pressure.
• Has excellent communications and personnel management skills and the ability to establish and maintain good rapport with people at all levels of an organization and of multi-cultural backgrounds.
• Proficient in Microsoft Office.
• Fluent in Swahili and English

go to method of application »

KEY DUTIES & RESPONSIBILITIES

• Grant Award Process
• Manage the grants solicitation and selection process from developing requests for applications (RFA) and/or Annual Program Statement (APS) through award.
• Coordinate with Grant Selection Committees, tensure that Committee participants understand evaluation criteria, have nconflicts of interest, and are trained in the required evaluation process.
• Analyze, and evaluate submissions tRequests for Applications (RFAs) and/or Annual Program Statement (APS), or other solicited and unsolicited proposals, as outlined in the Project´s Partnership Manual.
• Review grant applications, proposals, and awards tensure adherence tgrants management policies.
• Execute pre-award assessment of potential grantees accounting/financial/internal control systems as well as financial capacity.
• Establish and maintain accurate grant documentation for each new grant.
• Grants Management
• Manage grant implementation from execution and signing of the grant, monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports.
• Manage the provision of adequate support, training, and capacity development for local grantee organizations tmanage grants, as well as compliance with USAID assistance regulations.
• Review grant deliverables and vouchers for payment before disbursements are made.
• Manage grant closeout procedures, including disposition plans, as applicable.
• Work with the finance department tmanage grant disbursement and payments.
• Work with the procurement department tcompete and purchase goods and services in-kind for grantees.
• Provide training and capacity building activities tgrantees on financial reporting procedures and mechanisms.
• Other duties as assigned by the Grants Manager.

QUALIFICATIONS

• B.A. Degree in Accounting, Finance, Business Administration, or equivalent. An advanced degree or its equivalent is preferred.
• Minimum 7 years of relevant experience in the management and administration of grant portfolios.
• Minimum 2 years’ experience working on USAID funded projects.
• Knowledge of USAID Grants Management policies and procedures required.
• Experience with Microsoft Office Suite.
• Demonstrated knowledge of internal controls and audit processes.
• Prior work experience in Kenya
• Fluency in English and Swahili is required

go to method of application »

KEY DUTIES AND RESPONSIBILITIES

• Oversee the establishment of robust information technology systems throughout project locations, including regular travel to project office sites to oversee the installation, configuration and troubleshooting of individual and networked computer systems.
• Develop and oversee compliance with written operating guidelines and maintenance schedules.
• Support Quickly respond to problems or interruption in network access.
• Help all Project staff with computer-related problems, requests, or questions.
• Work with appropriate administrative staff to resolve problems with network connection caused by factors outside the office space.
• Stay on-call when out of the office to help staff with problems or questions related to the network.
• Establish strong IT support systems through staff training.
• Establish regular communication with the Home Office OIMT IT Operations team regarding network, system hardware and software changes/issues/updates and user registration, updates and termination.
• Train and supervise regional staff on basic server maintenance.
• Supporting installation, configuration of DAI Email on smartphones (Android, Blackberry, and Apple).
• Support the communications team to maintain KIPS website, coordinating with the webhosting provider.
• Support the communications team to upload KIPS website content.
• Access
• Coordinate management and upkeep of Information Technology Systems, as well as requesting access or deleting access to project s
• ystems.Maintain email accounts for all staff and confidentiality of all passwords and other restricted information.
• Procurement/Inventory Management
• Where appropriate, work with Procurement and Logistics Officer to establish agreements with local vendors.
• Verify the adequacy of power supply, grounding, cabling, telephone line wiring, connectors, and other system infrastructure.
• Verify the completeness of delivered software, including adequacy of licensing, and ensure that licensing and registration is completed for all project procured software.
• Maintain tracker of software licenses within project TAMIS. Maintain copies of licenses and request the purchase of additional licenses from the Home Office Project Manager.
• Maintain warranties for IT related products.
• Installation
• Install LAN hardware and all procured software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software.
• Install network and personal firewalls.
• Uninstallation
• Uninstall all software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software back to the original.
• Dismantle Local Area Network.
• Working with DAI System Administrator on cleaning the data of the server and create the back up for HO record.
• Maintenance
• Ensure that all IT systems are well-protected against viruses, power supply fluctuations and other threats to the systems.
• Properly maintain all computer and multimedia equipment in the KIPS project office.
• Ensure the safety of the server and other equipment in the computer room by locking the door at the end of each day.
• As required, verify the completeness and functionality of delivered computers, hubs and switches, modems, UPS machines, printers, scanners, and other hardware accessories, and take remedial replacement or repair action if needed.
• Backup
• Back up project servers with a frequency as determined by the DAI Systems Administrator.
• Remove backup tapes from server and store them in a secure location.
• Backup all project electronic records and clean equipment prior to disposing to other partners.

QUALIFICATIONS

• Bachelor's degree in a related field required. An advanced degree or its equivalent is preferred.
• Minimum 7 years of relevant experience in IT system administration, maintenance and user support. PC and Server support experience;
• Knowledge of Windows Server & Windows Client operating systems;
• Knowledge of Hyper-V visualization platform;
• Knowledge of Windows network services: AD, DNS, DHCP, WSUS, Print and file sharing;
• Experience with IBM Notes Client configuration;
• Experience with Outlook client or O365 services;
• Knowledge of backup and restore services; physical and logical LAN and WAN infrastructure principles and communication equipment and VPN services;
• A well-organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
• Professional-level oral and written fluency in English