Procurement & Logistics Officer at DAI Kenya - Development Alternatives, Inc.

KEY DUTIES & RESPONSIBILITIES

• General Acquisition and Procurement Responsibilities
• Executes the entire procurement cycle per DAI policies and procedures and USAID regulations.
• Ensures sufficient competition for the procurement of integrity, compliance, and fairness.
• Maintains procurement plans and completes all procurement activities on schedule.
• Identifies potential suppliers through market research for Activity needs.
• Helps non-procurement staff understand the requirements for submitting complete and accurate requisitions, cost estimates, complete statements of work, and technical specifications.
• Drafts and releases professionally written requests for quotations and proposals. Determine source selection methods for complex procurement to ensure compliance.
• Facilitates evaluation committees’ meetings, leads vendor negotiations, conducts cost/price reasonability analysis, and manages draft vendor responsibility determinations and proper document selection.
• Executes purchase orders and subcontracts, track performance, and ensure delivery of goods or services by contract end dates.
• Manages professional relationships with vendors and suppliers.
• Maintains electronic procurement files in DAI’s procurement system (TAMIS) and SharePoint.
• Prepares complete backup documentation for procurement and submits payment requests to finance team.
• Conducts regular reviews and spot checks on procurement-related backup documentation to ensure completeness, accuracy, and compliance.
• Provide support for day-to-day program office operations and logistics needs.
• Closeout Process
• Assists and contributes to the Activity’s closeout process related to the procurement tasks as instructed by the supervisor.
• General Operations
• Coordinates vendors for operations, including driver service, equipment, and other service providers.
• Works closely with other operations team members on managing various project operations lease agreements, BPA, and similar agreements.
• Manages standardizing procurement documents, including templates, reporting, and tracking compliance.
• Assists and contributes to the updated policies and procedures of procurement and operations function in the Field Operations Manual (FOM).
• Facilitates travel and logistics arrangements.
• Contributes to various project reporting and deliverables.
• Sensitizes other project staff to DAI policies and procedures for procurement and logistics.
• Performs other duties and responsibilities as instructed by the supervisor.

QUALIFICATIONS

• Minimum 7 years of professional experience in procurement, logistics, and other related fields.
• Bachelor’s degree in business administration, management, finance, or another relevant field is required. An advanced degree is preferable.
• Has experience in leading and managing the procurement and acquisition process. Preferably has experience with USAID-funded projects and understands applicable procurement-related US Government & Federal Acquisition Regulations (FAR).
• Demonstrate strong problem-solving skills, good customer relations (both internally and externally), and sound business judgment.
• Has the ability to manage and prioritize multiple concurrent bids, respond effectively to time-sensitive demands and inquiries, and be proactive in the procurement process.
• Extremely well organized, self-directed, analytical, and resilient to pressure.
• Has excellent communications and personnel management skills and the ability to establish and maintain good rapport with people at all levels of an organization and of multi-cultural backgrounds.
• Proficient in Microsoft Office.
• Fluent in Swahili and English