Fresh Jobs at Nexus Staffing Solutions

We are recruiting on behalf of our client, a growing construction company, for a vibrant, proactive, and highly organized Administrative Assistant to support day-to-day office operations, client coordination, and administrative activities.

This is not a purely desk-based administrative role. The successful candidate will interact with clients, coordinate follow-ups, support management, assist with basic accounting and sales activities, and help ensure that day-to-day operations run smoothly.

Experience as a Personal Assistant and exposure to the construction industry will be an added advantage.

Key Responsibilities

• Manage day-to-day office administration and secretarial duties. 
• Handle front-office activities and client enquiries. 
• Receive, respond to, and follow up on client requests. 
• Coordinate meetings, appointments, schedules, and correspondence. 
• Maintain organized company records and documentation. 
• Support management with daily administrative and operational activities. 
• Coordinate client follow-ups and service requests. 
• Assist with preparation and tracking of quotations, invoices, and other documents. 
• Provide basic accounting and administrative support. 
• Support sales and client engagement activities. 
• Follow up with clients, suppliers, and service providers where required. 
• Assist in coordinating project-related administrative requirements. 
• Maintain professional communication with clients and stakeholders. 
• Handle multiple priorities and meet deadlines. 
• Identify administrative gaps and take initiative to resolve them. 

Qualifications & Requirements

• Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field. 
• BCom (Accounting) or accounting knowledge will be an added advantage. 
• Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred. 
• Experience working in a construction-related environment will be an advantage. 
• Strong spoken and written communication skills. 
• Excellent client service and relationship management skills. 
• Good working knowledge of Microsoft Office, particularly Excel.  
• Basic accounting knowledge. 
• Strong organizational and multitasking abilities. 
• Good problem-solving skills. 
• Ability to work independently and take initiative. 

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About the Role

• We are recruiting on behalf of our client, a growing construction company specializing in waterproofing, renovations, repairs, remodeling, and general construction works, for a competent and hands-on Quantity Surveyor.
• The successful candidate will play a key role in project costing, tender preparation, site assessments, contract administration, cost control, and project monitoring.
• This opportunity is ideal for a practical Quantity Surveyor who can confidently move between the office and construction sites and understands how accurate costing directly affects project profitability.

Key Responsibilities

• Prepare accurate Bills of Quantities (BOQs), cost estimates, quotations, and tender documents.  
• Conduct material take-offs and develop project budgets. 
• Conduct site visits, measurements, assessments, and project evaluations. 
• Monitor project costs against approved budgets. 
• Evaluate quotations from suppliers and subcontractors. 
• Track project variations and prepare valuation reports. 
• Monitor project progress, costs, and profitability. 
• Prepare weekly and monthly project cost reports. 
• Identify cost-saving opportunities without compromising quality. 
• Support project managers with resource planning and cost control. 
• Prepare tender submissions and contract documentation. 
• Assist with contract administration. 
• Liaise with clients, suppliers, contractors, and project teams. 
• Attend project meetings and professionally represent the company. 
• Maintain accurate project and cost records. 
• Provide management with timely project costing and performance insights. 

Qualifications & Experience

• Diploma or Degree in Quantity Surveying, Construction Management, Building Economics, Civil Engineering, or a related field. 
• At least 3 years practical experience in construction projects. 
• Proven experience preparing BOQs, quotations, cost estimates, and tender documents. 
• Practical knowledge of construction methods, materials, and project costing. 
• Experience in waterproofing, renovations, repairs, remodeling, or general construction will be a strong advantage. 
• Ability to independently conduct site assessments and project costing. 
• Ability to interpret architectural and engineering drawings. 
• Proficiency in Microsoft Excel and Microsoft Office Suite. 
• Experience using Quantity Surveying or construction-related software is an advantage.