Assistant Office Administrator at Nexus Staffing Solutions

We are recruiting on behalf of our client, a growing construction company, for a vibrant, proactive, and highly organized Administrative Assistant to support day-to-day office operations, client coordination, and administrative activities.

This is not a purely desk-based administrative role. The successful candidate will interact with clients, coordinate follow-ups, support management, assist with basic accounting and sales activities, and help ensure that day-to-day operations run smoothly.

Experience as a Personal Assistant and exposure to the construction industry will be an added advantage.

Key Responsibilities

• Manage day-to-day office administration and secretarial duties. 
• Handle front-office activities and client enquiries. 
• Receive, respond to, and follow up on client requests. 
• Coordinate meetings, appointments, schedules, and correspondence. 
• Maintain organized company records and documentation. 
• Support management with daily administrative and operational activities. 
• Coordinate client follow-ups and service requests. 
• Assist with preparation and tracking of quotations, invoices, and other documents. 
• Provide basic accounting and administrative support. 
• Support sales and client engagement activities. 
• Follow up with clients, suppliers, and service providers where required. 
• Assist in coordinating project-related administrative requirements. 
• Maintain professional communication with clients and stakeholders. 
• Handle multiple priorities and meet deadlines. 
• Identify administrative gaps and take initiative to resolve them. 

Qualifications & Requirements

• Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field. 
• BCom (Accounting) or accounting knowledge will be an added advantage. 
• Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred. 
• Experience working in a construction-related environment will be an advantage. 
• Strong spoken and written communication skills. 
• Excellent client service and relationship management skills. 
• Good working knowledge of Microsoft Office, particularly Excel.  
• Basic accounting knowledge. 
• Strong organizational and multitasking abilities. 
• Good problem-solving skills. 
• Ability to work independently and take initiative.