Fresh Jobs at United States International University - USIU Africa

Key Responsibilities

Facilities Maintenance and Operations

• Oversee preventive and corrective maintenance of university buildings, infrastructure, and equipment.
• Ensure timely response to maintenance requests across academic, administrative, and residential facilities.
• Develop and implement maintenance schedules to minimize downtime and extend asset life.

Auxiliary Services Management

• Manage auxiliary services such as cleaning, waste management, landscaping, transport, catering support, and other campus support services.
• Ensure high standards of service delivery to support a conducive learning and working environment.
• Monitor performance of outsourced service providers to ensure compliance with service level agreements.

Infrastructure and Utilities Management

• Oversee the efficient operation of utilities including water, electricity, HVAC systems, and other essential services.
• Monitor utility usage and implement cost-control and sustainability initiatives.

Health, Safety, and Compliance

• Ensure compliance with occupational health and safety standards, environmental regulations, and university policies.
• Conduct regular inspections and risk assessments to identify and mitigate hazards.
• Support emergency preparedness and response initiatives in collaboration with security and safety teams.

Project Coordination and Improvements

• Coordinate minor construction, refurbishment, and renovation projects within the University.
• Liaise with consultants, contractors, and relevant stakeholders to ensure timely and quality project delivery.
• Support planning and execution of infrastructure improvement initiatives.

Vendor and Contract Management

• Oversee procurement and management of service providers and contractors related to maintenance and auxiliary services.
• Ensure proper contracting, performance monitoring, and evaluation of vendors.
• Maintain effective relationships with suppliers to ensure continuity and quality of services.

Budgeting and Resource Management

• Develop and manage budgets for maintenance and auxiliary services.
• Ensure cost-effective utilization of resources while maintaining service quality.
• Monitor expenditures and provide regular financial and operational reports.

Asset Management

• Maintain an updated inventory of facilities, equipment, and assets under maintenance.
• Ensure proper lifecycle management, including maintenance, repair, and replacement planning.

Stakeholder Engagement

• Work closely with academic departments, student services, housing, and administration to address facility and service needs.
• Provide timely communication and updates on maintenance schedules, disruptions, and improvements.

Continuous Improvement and Innovation

• Identify opportunities to improve efficiency, sustainability, and service delivery within maintenance and auxiliary services.
• Promote adoption of best practices, including green initiatives and smart facility management systems.

Academic & Professional Qualifications

• Master’s Degree in Facilities / Real Estate Management, Business Administration, or a related field
• Bachelor’s Degree in Engineering (Civil, Electrical, Mechanical), Facilities/ Real Estate Management, or a related field.
• Professional certification in Facilities /Real Estate Management or Project Management is desirable.
• Membership in a relevant professional body.
• Proficiency in computer applications and facilities management systems.

Experience

• Minimum of five (5) years’ relevant experience in facilities management, maintenance operations, auxiliary services management, and real estate management, within a large institution or similar environment.
• Experience in managing outsourced services and contractors.
• Demonstrated experience in maintenance planning, budgeting, and project coordination.

Core Competencies

• Strong leadership and supervisory skills
• Planning and organizational skills
• Technical knowledge of facilities and maintenance systems
• Financial and resource management skills
• Problem-solving and decision-making ability
• Communication and interpersonal skills
• Attention to detail and quality orientation
• Risk management and compliance awareness

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Job Purpose:

• Reporting to Director Human Resources, the Head of Security is responsible for providing strategic leadership and oversight of all university security operations to ensure a safe, secure, and conducive environment for learning, teaching, research, and administrative functions. The role ensures that security systems, policies, and procedures are effectively designed, implemented, and monitored in compliance with national regulations and university policies.

Key Responsibilities

Asset Protection and Control

• Oversee mechanisms for safeguarding university property, equipment, and facilities.
• Implement systems for monitoring and accountability of institutional assets.

Academic & Professional Qualifications

• Master’s Degree in Security Studies, Criminology, Public Administration, or a related field.
• Bachelor’s Degree in Social Sciences, Criminology, Law, Public Administration, or a related discipline.
• Professional certification or Diploma in Security Management, Disaster Management, or related field.
• Membership in a recognized professional security or risk management body.
• Certificate of Good Conduct.
• Proficiency in computer applications and security management systems.

Experience

• Minimum of six (6) years’ relevant experience in security management, preferably within a large institution or university setting.
• At least three (3) years in a senior investigative or security management role.
• Demonstrated experience in managing security operations, risk assessments, and incident response.

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Job Purpose:

• Reporting to Deputy Vice Chancellor Finance & Operations, the Head of Procurement is responsible for providing strategic leadership and oversight of the University’s procurement and supply chain management function. The role ensures that all procurement activities are conducted in an efficient, transparent, cost-effective, and compliant manner in line with the University’s Procurement and Asset Disposal Policy and applicable regulatory frameworks.
• The position oversees the acquisition and disposal of goods, works, and services, while fostering strong stakeholder relationships, promoting best practices, and ensuring value for money across all University operations.

Key Responsibilities

Procurement Planning and Operations

• Oversee and streamline the processing of purchase requisitions and purchase orders (including electronic procurement systems) to ensure timely and accurate procurement.
• Ensure procurement activities are aligned with approved budgets, plans, and institutional priorities.
• Monitor procurement cycles to enhance efficiency and service delivery across departments.

Policy, Compliance, and Governance

• Develop, review, and enforce procurement policies, standard operating procedures, and guidelines in line with regulatory requirements and best practices.
• Ensure full compliance with the University’s Procurement and Asset Disposal Policy and applicable legal frameworks.
• Maintain audit-ready procurement systems, documentation, and records.

Strategic Sourcing and Cost Management

• Develop and implement sourcing strategies that drive cost reduction, cost containment, and quality assurance within the supply chain.
• Lead supplier negotiations to secure favorable pricing, terms, and extended credit facilities where appropriate.
• Promote value-for-money principles in all procurement decisions.

Vendor Management and Supplier Relations

• Oversee supplier identification, evaluation, prequalification, and performance management processes.
• Build and maintain strategic relationships with key suppliers to ensure reliability and quality of goods and services.
• Conduct due diligence and risk assessments on vendors to mitigate procurement risks.

Tendering and Contract Management

• Manage and oversee the tendering process, ensuring fairness, transparency, and adherence to university policies.
• Ensure appropriate contracting for high-value and high-risk procurements, including consultancies and capital projects.
• Monitor contract performance and compliance with agreed terms and conditions.

Inventory and Asset Management

• Provide oversight on inventory control systems and stock management practices.
• Ensure periodic and annual stock-taking exercises are conducted and variances addressed.
• Advise on optimal stock levels to balance operational efficiency and cost control.

International Procurement and Logistics

• Coordinate procurement from international vendors, ensuring compliance with import regulations and applicable laws.
• Liaise with clearing agents and relevant authorities to facilitate timely clearance of goods.

Financial Stewardship and Controls

• Advise departments on procurement budgets, utilization, and variances.
• Promote controlled purchasing practices, including minimizing the use of petty cash for procurement.
• Ensure verification of supplier invoices to support timely and accurate payment processing.

Risk Management and Advisory

• Identify emerging procurement risks and trends and provide strategic advice to University management.
• Implement risk mitigation measures across procurement processes and supplier engagements.

Capacity Building and Continuous Improvement

• Lead continuous professional development and training initiatives for procurement staff.
• Promote adoption of best practices, innovation, and continuous improvement within the procurement function.
• Conduct market research and disseminate insights to support informed decision-making.

Academic & Professional Qualifications

• Master’s Degree in Procurement & Supply Chain Management, Business Administration, Finance, or a related field.
• Bachelor’s Degree in Procurement & Supply Chain Management or a related discipline.
• Professional certification (e.g., CPSP, CIPS, KISM or equivalent).
• Membership in a recognized professional procurement body.
• Proficiency in ERP and e-procurement systems.

Experience

• Minimum of seven (7) years’ relevant experience in procurement and supply chain management, preferably within a large institution or university setting.
• At least three (3) years in a senior procurement leadership role.
• Demonstrated experience in managing complex procurement processes, including tendering and contract management.