Internship Opportunities at African Management Institute (AMI)

Job Description

AMI is seeking a People Operations Intern to join us immediately  for 6 months on a full time basis. The People Operations Intern will assist the People Operations team in various HR functions, gaining practical experience in a fast-paced environment. This role will support the team in ensuring smooth HR operations, compliance, and employee satisfaction.

Responsibilities
HR Operations and Compliance:

• Assist in maintaining HR policies and ensuring compliance with best practices.
• Support the documentation of HR processes and maintain the AMI Resource Center.
• Assist with onboarding and offboarding processes.
• Support the administration of the HRIS (Workpay).

Contracting Management:

• Handle pre-joining administration for new hires, including employment contracts.
• Prepare employment agreements and addendums.
• Maintain accurate information in the HR system, including assisting with maintaining employee records and files.
• Prepare required documentation for employees, including bank letters.

HR Administration:

• Provide general administrative support to the HR team and employees.
• Assist in organizing company events and initiatives to promote team building and engagement.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field with a current membership in IHRM.
• 1+ years of experience in a HR Generalist or People Operations role.
• Strong interest in gaining experience in People Operations in a fast-paced environment.
• Must be creative, proactive and extremely organized.
• Proficiency in computer skills, preferably with experience in G-Suite.
• Data entry and record-keeping.
• Experience with HRIS systems (Workpay a plus).
• Exceptional verbal and written communication skills in English.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Ability to prioritize and perform multiple tasks.
• Adaptability and willingness to learn.
• Strong work ethic and attention to detail.
• Teamwork and collaboration skills.

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Job Description

AMI is seeking an Operations Intern to start immediately for a period of 6 months. The Operations Intern will provide essential support to the Operations Team, ensuring smooth day-to-day operations, compliance management, procurement coordination, and administrative efficiency. This role is ideal for a detail-oriented and proactive individual looking to gain hands-on experience in operations and compliance within a fast-paced environment.

Key Responsibilities:

Administrative & Compliance Support

• Assist in maintaining and updating operational records, including business permits, OSHA compliance, and insurance documentation.
• Support the tracking and renewal of company permits and statutory documents.
• Help monitor compliance with operational policies and procedures, flagging areas that require attention.

Procurement & Inventory Management

• Assist in processing purchase requests, vendor coordination, and maintaining procurement documentation.
• Help track office inventory, including supplies and equipment, ensuring timely restocking and replacements.
• Support the review of vendor contracts and procurement records for accuracy and compliance.

Office & Asset Management

• Maintain an updated inventory of office assets and assist in their proper allocation and maintenance.
• Help coordinate office logistics, including workspace organization and maintenance requests.

Travel & Logistics Coordination

• Support in arranging travel logistics for employees, ensuring compliance with company travel policies.
• Assist in tracking and organizing travel-related documentation, such as insurance and approvals.

Document & Policy Management

• Organize and maintain digital and physical records of company policies, ensuring accessibility for relevant stakeholders.
• Assist in updating and distributing standard operating procedures (SOPs) and other operational documents.

General Operations Support

• Support day-to-day operational tasks as directed.
• Help coordinate with internal teams and external service providers for seamless operational support.

​Requirements:

• Degree in Business Administration, Operations, Supply Chain, or a related field.
• At least 1 year experience in a similar field; Operations, administration.
• Strong organizational and time-management skills, with the ability to handle multiple tasks.
• Detail-oriented with excellent problem-solving abilities.
• Strong communication and interpersonal skills to collaborate with teams and external stakeholders.
• Proficiency in Microsoft Office and willingness to learn new tools.
• Ability to work proactively and independently while following set procedures.

What You’ll Gain:

• Hands-on experience in operations, compliance, procurement, and administration.
• Exposure to real-world problem-solving in a fast-paced business environment.
• Opportunity to work closely with experienced professionals and develop career-building skills.
• A dynamic learning environment where initiative and teamwork are valued.