Operations Intern at African Management Institute (AMI)

Job Description

AMI is seeking an Operations Intern to start immediately for a period of 6 months. The Operations Intern will provide essential support to the Operations Team, ensuring smooth day-to-day operations, compliance management, procurement coordination, and administrative efficiency. This role is ideal for a detail-oriented and proactive individual looking to gain hands-on experience in operations and compliance within a fast-paced environment.

Key Responsibilities:

Administrative & Compliance Support

• Assist in maintaining and updating operational records, including business permits, OSHA compliance, and insurance documentation.
• Support the tracking and renewal of company permits and statutory documents.
• Help monitor compliance with operational policies and procedures, flagging areas that require attention.

Procurement & Inventory Management

• Assist in processing purchase requests, vendor coordination, and maintaining procurement documentation.
• Help track office inventory, including supplies and equipment, ensuring timely restocking and replacements.
• Support the review of vendor contracts and procurement records for accuracy and compliance.

Office & Asset Management

• Maintain an updated inventory of office assets and assist in their proper allocation and maintenance.
• Help coordinate office logistics, including workspace organization and maintenance requests.

Travel & Logistics Coordination

• Support in arranging travel logistics for employees, ensuring compliance with company travel policies.
• Assist in tracking and organizing travel-related documentation, such as insurance and approvals.

Document & Policy Management

• Organize and maintain digital and physical records of company policies, ensuring accessibility for relevant stakeholders.
• Assist in updating and distributing standard operating procedures (SOPs) and other operational documents.

General Operations Support

• Support day-to-day operational tasks as directed.
• Help coordinate with internal teams and external service providers for seamless operational support.

​Requirements:

• Degree in Business Administration, Operations, Supply Chain, or a related field.
• At least 1 year experience in a similar field; Operations, administration.
• Strong organizational and time-management skills, with the ability to handle multiple tasks.
• Detail-oriented with excellent problem-solving abilities.
• Strong communication and interpersonal skills to collaborate with teams and external stakeholders.
• Proficiency in Microsoft Office and willingness to learn new tools.
• Ability to work proactively and independently while following set procedures.

What You’ll Gain:

• Hands-on experience in operations, compliance, procurement, and administration.
• Exposure to real-world problem-solving in a fast-paced business environment.
• Opportunity to work closely with experienced professionals and develop career-building skills.
• A dynamic learning environment where initiative and teamwork are valued.