Job Openings at INUA AI

Position Summary:

The Marketing Coordinator will support our marketing initiatives aimed at promoting Cybersecurity Maturity Model Certification (CMMC) compliance and enhancing our presence in the manufacturing sector. This role will involve creating and managing content, developing email campaigns, and collaborating with various stakeholders to drive engagement and lead generation.

Content Creation:

• Develop and post weekly media content related to Cybersecurity Maturity Model Certification (CMMC) compliance.
• Write and publish monthly blog posts on our website and social media channels.
• Review and update marketing materials, including slicks and presentation decks.

Email Marketing:

• Create email lists for potential manufacturing clients and partners (MEPs).
• Develop and execute four email campaigns per month using HubSpot.
• Craft a monthly newsletter for referral/reseller partners and direct clients.

Digital Marketing:

• Update website content and optimize for SEO to enhance online visibility.
• Develop service-level white papers and case studies for the website.

Requirements:

• Bachelor’s degree in marketing, communications, or a related field.
• 2+ years of experience in marketing, preferably in B2B or technology sectors.
• Proficiency with HubSpot or similar marketing automation platforms.
• Strong writing and editing skills with a keen eye for detail.
• Familiarity with SEO best practices and content management systems.
• Excellent organizational skills and ability to manage multiple projects simultaneously.

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Responsibilities

• Maintaining accounts receivable, document bills and supporting documentation
• Supporting accounts payable, ensure timely payment of invoices, confirming validity of the expenses and gathering appropriate approvals
• Updating financial records via accounting software
• Monitor and resolve bank issues and discrepancies
• Updating bank transactions in accounting software
• Prepare analysis of accounts requested
• Reconcile and maintain balance sheets accounts
• Monthly closing support, as needed
• Prepare journal entries
• Assist with year-end closings
• Assist in preparing budgets and forecasts
• Assist with implementing and maintaining internal financial controls and procedures

Qualifications:

• Must be experienced with Quickbooks
• Experience working with other ERP systems a plus
• Bachelor’s degree in Accounting or Finance
• Minimum of 2-3 years of relevant work experience
• Technical proficiency in U.S. Generally Accepted Accounting Principles preferred; not required
• Able to work independently and take ownership of deliverables and deadlines
• Extremely detail oriented with exceptional analytical and accounting skills
• Must have strong working knowledge of MS Excel (pivot tables, sorting, v-lookups)
• A demonstrated history of success in developing process and achieving project/task deadlines
• Excellent verbal and written communication skills

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Responsibilities

• Prepare and maintain financial statements and reports, including balance sheets, income statements, and cash flow statements.
• Manage accounts payable and receivable processes, ensuring timely invoicing and payment collection.
• Reconcile bank statements and maintain accurate records of all transactions.
• Conduct regular audits to ensure compliance with internal and external regulations.
• Prepare and file tax returns in a timely manner.
• Collaborate with external auditors during financial audits.
• Monitor and analyze financial performance, providing recommendations for improvements.
• Maintain and update accounting software and databases.

Qualifications:

• Must have a Bachelor’s degree in Accounting, Finance, or a related field.
• Must have 3 years of experience in accounting or finance.
• Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
• Strong understanding of accounting principles and practices.
• Excellent analytical, organizational, and problem-solving skills.
• Attention to detail and ability to work under pressure to meet deadlines.
• Strong communication and interpersonal skills.

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Project Planning and Execution:

• Define project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.
• Develop full-scale project plans and associated communications documents.
• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
• Liaise with project stakeholders on an ongoing basis.
• Estimate the resources and participants needed to achieve project goals.
• Draft and submit budget proposals and recommend subsequent budget changes where necessary.

Team Management:

• Identify and manage project dependencies and critical path.
• Plan and schedule project timelines and milestones using appropriate tools
• Track project milestones and deliverables
• Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
• Coach, motivate, and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work.

Quality Assurance:

• Define project success criteria and disseminate them to involved parties throughout the project life cycle.
• Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
• Develop best practices and tools for project execution and management.

Risk Management:

• Identify and resolve issues and conflicts within the project team.
• Identify and manage project risks.

New Project Planning and Execution

• After a new project has been created, the PM will need to create the kick-off deck with the help of the engineering team and the contract scope of work.
• Schedule and book both the internal and external kickoff meetings.

Project and Engineer Coordination:

• Ensure the timely arrival of engineers to customer facing calls.
• Coordinate with the customer and book weekly calls and ad hoc meetingsCoordinate with the customer and book weekly calls and ad hoc meetingsCoordinate with the customer and book weekly calls and ad hoc meetings
• Take notes on all customer calls and clearly communicate any takeaways or deliverables with owners of each takeaway stated.
• Confirm weekly deliverables are complete the day before the next customer call.
• Send reminders before project meetings to ensure participation

Zoho Project Build and Task Assignments:

• Converting the contractual project deliverables into task lists and tasks in Project.
• Assigning tasks to each of the responsible parties as owners of the task responsible for completing the stated work.

Engineer Evaluation:

• At the conclusion of every project, a survey is sent from Zoho to the assigned PM for them to rate and evaluate the engineer.

Requirements:

• Bachelor’s Degree in Business Administration/Management/Project Management or a relevant Field.
• Hands-on work experience in project management is required with a minimum of 5 years’ managing projects, leading teams, and handling budgets is highly valuable
• Proficiency with project management software (e.g., Microsoft Project, Asana, Jira) and knowledge of project management methodologies (e.g. Agile, Waterfall)
• Strong leadership, communication, problem-solving, and organizational skills.
• Project Management Certification, PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) is an added advantage.

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Project Coordination:

• Assist in the planning, scheduling, and tracking of professional services projects.
• Coordinate with internal teams and external clients to ensure project timelines and deliverables are met.
• Maintain project documentation and update project management tools.

Client Communication:

• Serve as a point of contact for clients regarding project status, schedules, and updates.
• Facilitate effective communication between clients and project teams.
• Address client inquiries and escalate issues as needed.

Administrative Support:

• Ensure engineers prepare and distribute project-related documents, such as proposals, network diagrams, and prepare customer reports.
• Assist in the preparation of project plans, schedules, and resource allocation.
• Maintain accurate records of project activities and deliverables.

Time/Financial Management:

• Monitor project budgets and expenses.
• Assist in the preparation of invoices by sending timesheet reports to bill.
• Track project costs and provide regular financial reports to management.

Quality Assurance:

• Ensure adherence to company policies, procedures, and standards.
• Assist in the implementation of quality control measures and project evaluations.
• Coordinate client feedback and satisfaction surveys.

Requirements:

• Bachelor’s Degree in Business Administration/Management/Project Management or a relevant Field.
• Proven work experience in administrative roles, customer service, or project coordination is required with a minimum of 2 years’ managing client relationships and handling multiple tasks simultaneously.
• Proficiency with office software (e.g., Microsoft Office Suite), project management tools (e.g., Asana, Trello), and customer relationship management (CRM) systems.
• Strong organizational skills, attention to detail, communication abilities, and problem-solving skills.
• Project Management Certification such as PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) is an added advantage.

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Responsibilities

• Manage the preparation and filing of statutory returns, ensuring compliance in accordance with the law.
• Oversee the general ledger, including account reconciliations and journal entries.
• Conduct internal audits and implement improvements to financial processes and controls.
• Ensure timely and accurate reporting of financial information to management and stakeholders.
• Monitor changes in accounting regulations and implement necessary changes to company policies and procedures
• Assist in the preparation of annual budgets and forecasts, providing financial insights and recommendations.
• Supervise and mentor junior accounting staff, providing guidance and support as needed.
• Support special projects and financial analysis as requested by management.

Qualifications:

• Must have a bachelor’s degree in Accounting, Finance, or a related field and professional accounting qualification (e.g., CPA-K, ACCA) is required.
• Must have 5-7 years of accounting experience, with at least 3 years in a senior role.
• In-depth knowledge of tax laws and accounting regulations.
• Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and advanced Excel skills.
• Excellent analytical and problem-solving skills.
• Detail-oriented with a strong commitment to accuracy.
• Strong leadership and communication skills, with the ability to work collaboratively in a team environment.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.