Job Openings at Justice Defenders

Job Summary

Reporting to the HR and Administration Manager, the Procurement Officer is responsible for providing efficient and effective procurement management support as per the Justice Defenders procurement policies and procedures. The main responsibilities include facilitation of the acquisition, supply, delivery, storage, and disposal of goods & services, as well as logistics operations at optimum cost-effective levels in a thoroughly documented, process compliant, expeditious and effective manner.

‍Main duties and responsibilities

• Preparation of the organisation’s annual procurement plan.
• Preparation and distribution of quotations to suppliers.
• To offer secretarial services in all ad-hoc procurement committees.
• Preparation and generation of procurement reports as and when required.
• Receiving purchase requisition notes from departments and scrutinize the requisitions before approval to ensure the organisation works within its annual budget and procurement plan.
• Inviting and analyzing quotations for processing of purchase requisitions to be forwarded to relevant offices for approval.
• Maintaining and updating the suppliers register to ensure only prequalified suppliers are invited to the tender process for fairness and transparency to be observed.
• Ensuring proper filing of all purchasing documents and relevant approvals for safekeeping as well as a future reference by the Management.
• Assisting in the disposal of obsolete goods and surpluses through quotations, open tenders, and trade-ins to free up storage in the stores.
• Receiving and informing the respective user departments of the arrival of the goods ordered for them to collect them as immediate as need be.
• Issuing goods to the user departments as per the requisition notes and to account for the goods issued and ensure there are no undue delays.
• Receipting, inspecting, and accepting or rejecting goods and services in liaison with the user departments as per the specifications provided on the Local Purchase Orders when the need arises.
• Following orders placed with suppliers and ensuring that deliveries are made as desired and keeping purchasing accounting documents in use (e.g. LPOs and Purchase Requisition Notes).
• Assisting in management and control of JD Procurement plans to ensure compliance with the Public Procurement and Disposal Act 2015.
• Any other duties as may be allocated by the immediate supervisor.

Qualifications and requirements

For appointment to this role, one must:

• Have a Bachelor’s degree in Purchasing/Procurement and Supply Chain Management from a recognized institution.
• Be an active member of the Kenya Institute of Supplies Management or CIPS.
• Have at least 3 years of progressive experience in procurement and logistics iv. NGO experience is desirable.
• Knowledge of various donor procurement guidelines will be an added advantage.
• Be computer literate
• Have knowledge of the Public Procurement and Assets Disposal Act 2015.
• ‍Personal qualities
• Trustworthy and Honest

Teamwork

• Analytical ability
• Attention to detail
• Persuasiveness
• Sound judgment
• Ability to work under pressure
• Excellent verbal and written communication skills

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Job Summary

The IT department supports the organization’s work by providing reliable and scalable  systems and infrastructure for all Justice Defenders offices/stations in the UK, USA,  Gambia, Kenya, and Uganda. 

The IT Help desk intern will be primarily responsible for providing Level One support to internal users on their usage of IT infrastructure (Software and Hardware). The incumbent will handle direct queries from staff and field offices, including installation and configuration of computer systems, diagnosis of hardware and software faults, and solving technical problems either over the phone or in person. He/she will escalate any issues they are not able to handle to the IT Officer. 

‍Key Roles and Responsibilities

• Provide Tier 1 & 2 help desk support for technical assistance in person or over the phone and follow up with end-users to ensure resolution of issues. 
• Install and configure computer hardware, software, antivirus, systems, networks, printers, and scanners. 
• Configure, maintain, troubleshoot, and install operating systems to PCs, laptops, and desktops. 
• Troubleshoot and replace parts for IT equipment including PCs, Printers, Scanners, and Laptops. 
• Filter Helpdesk requests and provide support and troubleshooting, such as password resets, toner replacement, break/fix, and escalate to higher level support. 
•  Document IT queries arising from staff and field offices in line with the IT preventive maintenance activities and recommend IT assets for disposal.
•  Perform other duties as required. 

‍Qualifications and requirements 

• Have a bachelor’s degree in Information Technology, Computer Science,  Software Engineering, or a related field. 
• At least 1-year of experience in IT hardware and software support.
• Proficiency in Microsoft Office productivity tools. 
• Experience in Microsoft Windows Operating system and Macs.
• Experience in IT networks, LANs, WLANs, server management, virtualization, encryption, and security. 
• Excellent interpersonal and communication skills, values-driven attitude, and a  team player. 

Personal Qualities 

• A technical, logical thought process 
• Problem-solving skills 
• An ability to stick to strict deadlines 
• A keen eye for detail