Job Openings at Public Procurement Oversight Authority (PPOA)

JOB GRADE PPRA 3

REF.: ICT/3/2019

JOB DESCRIPTIONS AND SPECIFICATIONS

Reporting to the Director General the successful candidate shall be responsible for the overall strategic direction in the planning, implementation and support of the information and communication technology systems. These will include business applications, operating systems, business tools, internet and extranet to support the Authority’s business strategies.

The key result areas include and performance indicators include:

• KRA 1: ICT SYSTEMS
• SYSTEMS: Guide staff to carry out ICT systems analysis and design to suit PPRA needs.
• PROGRAMS: Ensure that staff write and test ICT programs according to identified needs.''
• KRA 2: ICT APPLICATIONS
• IMPLEMENTATION: Initiate measures to develop and update ICT application systems.
• USER SUPPORT: Guide staff to customize computer programs to the various needs of users within PPRA. 
• TRAINING: Initiate the necessary schemes to train users on the ICT applications developed.
• KRA 3: INFRASTRUCTURE
  EVALUATION: Design programs to evaluate and recommend on suitability of ICT equipment. 
• INSTALLATION: Ensure that staff install ICT equipment and peripherals in order for them to operate together as a system.
• CONFIGURATION: Co-ordinate staff to harmonize all the equipment in the ICT system to operate in tandem.
• KRA 4: MAINTENANCE
• DIAGNOSIS: Guide staff to detect and act on faults on ICT equipment/systems.
• REPAIR: Administer the fixing or rectification of faulty equipment/systems.

The successful candidate will developing and install appropriate standards of performance including the following systems and facilities:

• BACK-UPS : Alternative data storage facilities for fall-back purposes.
• SYSTEMS UPDATING: Updating facilities for ICT systems. 
• MAINTENANCE SCHEDULE : Time-table for repair/maintenance of ICT systems
• ICT MANUAL : Guide for users on various ICT applications 
• ICT POLICY : Regulations on the use of ICT facilities 
• ICT SECURITY : Measures to ensure protection of ICT systems

The ideal job holder shall have:

• At least nine (9) years relevant experience in information communications technology or a related field;
• Bachelor’s degree in any of the following fields: computer science; computer technology; informatics; computer science and technology; Information systems, informatics and computer science, information technology, computer security and forensics, business information technology, electrical/electronic engineering, telecommunications engineering or its equivalents from a recognized institution;
• Master’s degree in any of the following fields: computer science, information systems, information technology, business information technology or any other ICT equivalent qualification from a recognized institution;
• Professional ICT certificates from a reputable institution in a relevant area such as system or database management, information security, network administration, service support operations, system administration or software development; and

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REF.: RMO/5/2019

JOB DESCRIPTIONS AND SPECIFICATIONS

Duties and responsibilities will include assisting the manager responsible for monitoring, evaluation, research, reporting and advisory services (MERRAS) in developing, implementing and reviewing records management policy and procedures; retention; disposal schedules; file classification system; management of mails external; ensure safe custody of records and documents; liaise with the Kenya National Archives and Documentation Services on relevant matters ; initiating, developing and implementing infrastructure for electronic records management; preparation.

In addition, duties will entail developing, implementing and reviewing knowledge management policies and framework; promoting knowledge sharing through the organization's operational business processes and systems; promoting public access to procurement information by developing dissemination and advocacy strategies; and preparing the units budgets, monthly, quarterly and annual reports for the records management unit.

The key result areas will include:

• KRA 1: Mail
  • INCOMING: Receive, record, classify, and distribute incoming correspondences for necessary action.
  • OUTGOING: Record and dispatch outgoing correspondences to respective destinations.
• KRA 2: Filing
  • UPDATING: Sort, classify and store documents securely in appropriate facilities – folders, shelves, cabinets and racks.
  • RETRIEVAL: Avail filed documents upon demand as necessary.
• KRA 3: Custody
  • DOCUMENTATION: Maintain/update the various catalogues, inventories, and indexes of records.
  • SECURITY: Protect document from unauthorized access, theft, damage, falsification and disappearance.
  • KRA 4: Disposal
    ARCHIVING: Remove, sort, classify and put inactive/dead records in archive for historical purposes.
  • DESTRUCTION: Dispose of inactive/dead records of little historical significance.
    
    

The successful candidate will develop and install appropriate standards of performance including the following systems:

• DOCUMENTS REGISTER: For recording movement of mail
• INDEXING SYSTEM: For classification of documents for filing and retrieval
• DOCUMENTS CUSTODY FACILITIES: Cabinets – lockable and fire-resistant
• DISPOSAL POLICY: Regulations governing retention, archiving and disposal of documents

The ideal job holder shall have at least six (6) years relevant experience in records management or in a related field and a bachelor’s degree in Information Sciences or its equivalent from a recognized institution. In addition, the candidate shall be computer proficient.