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  • Posted: Jul 10, 2020
    Deadline: Aug 21, 2020
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    The East African Community (EAC) is a regional intergovernmental organisation of 6 Partner States: the Republics of Burundi, Kenya, Rwanda, South Sudan, the United Republic of Tanzania, and the Republic of Uganda, with its headquarters in Arusha, Tanzania.
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    Accounts Assistant

    REF: EAC/HR/2020-21/25)

    Directorate:                           Finance

    Department:                          Finance

    Current scale/Grade:           G5

    Job reports to:                       Registrar

    Main purpose of job:

    Facilitate the processing of payment for goods and services and ensure that records and books of accounts are complete, accurate, and up to date.

    Duties and Responsibilities:

    The Accounts Assistant shall perform the following functions :

    1. Initiate preparation of payment vouchers as per the necessary approvals.
    2. Verify payment vouchers.
    3. Maintain ledgers.
    4. Update payment records.
    5. Post payment vouchers into the system.
    6. Reconcile daily, weekly/monthly accounts.
    7. Perform any other duties as may be assigned by management from time to time.

    Qualifications and Experience:

    1. Undergraduate Degree in Accounts or finance, Business Administration with CPA II / ACCA II or relevant accounting certification.
    2.  Minimum of 5 years working in an accounting environment.

    Skills and competencies:

    •  Competency in Accounting systems, Microsoft applications including
    • Word, Excel and Outlook. Excellent verbal and written communication skills.
    • Attention to detail and ability to multi-task.
    • High level of integrity

    Eligibility for applications:

    Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

    The above position is tenable for a contract of five (5) years renewable.

    This position is subject to the application of the Quota System.

    Fringe Benefits:

    The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

    All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

    All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

    Internship, training, and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

    The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    go to method of application »

    Information Technology Officer

    REF: EAC/HR/2020-21/29
     

    Grade:            P1

    Office:           Office of Deputy Executive Secretary (Finance and Administration)

    Reports to:     Deputy Executive Secretary (Finance and Administration)

    Duty Station :     Kisumu, Kenya

    Main Purpose of the Job:

    To facilitate maintenance and management of Information and Communication Technology (ICT) Systems of the Commission.

    Duties and Responsibilities:

    1. Plan, direct and manage Information Technology Systems for the Commission;
    2. Co-ordinate implementation and training of Staff on the ICT;
    3. Oversee the updates of the Commission’s ICT systems and its security;
    4. Facilitate and manage the process of development, improvement and administration of LVBC website and the LVB Resource Center;
    5. Develop appropriate training programmes, database security, back-ups, disaster recovery procedures and database standards;
    6. Schedule installation of new hardware and software to minimize impact;
    7. Perform any other duties as may be assigned by Management.

    Qualifications and Experience:

    1. Bachelors’ degree in Information Technology Systems, Computer Science, Systems/Computer Engineering or equivalent;
    2. Minimum of 5 years’ relevant experience in the field of ICT.

    Note: Post graduate Diploma in ICT plus a certification in any of the related field will be an added advantage.

    Skills and Competencies:

    • Communication, troubleshooting, analytical, networking, and report writing skills;
    • Excellent computer analytical skills;
    • Good communication and report writing skills; ability handle basic IT trouble-shooting activities.

    Eligibility for applications:

    Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

    The above position is tenable for a contract of five (5) years renewable once.

    This position is subject to the application of the Quota System.

    Fringe Benefits:

    The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

    All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

    All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

    Internship, training, and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

    The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    go to method of application »

    Deputy Executive Secretary

    REF: EAC/HR/2020-21/26

    Grade:         P5

    Office:         Office of Deputy Executive Secretary

    Reports to: Executive Secretary

    Duty Station :     Kisumu, Kenya

    Main Purpose of the Job:

    To deputize the Executive Secretary in the execution of the work of Commission in accordance with the policy and decisions of the Sectoral Council of Ministers for Lake Victoria Basin.


    Duties and Responsibilities:

    The duties and responsibilities of the Deputy Executive Secretary, are as follows:

    1. Deputize the Executive Secretary in providing oversight role of coordinating LVBC activities including projects management, financial management and administration;
    2. Initiate and coordinate the process of harmonization of policies, laws, regulations and standards with specific relevance to the sustainable development of Lake Victoria Basin;
    3. Provide guidance on the development and implementation of Sectoral projects and programmes in the Basin in line with vision and strategy framework for management and development of Lake Victoria Basin;
    4. Coordinate the development and implementation of systems for monitoring, evaluation and compliance with agreed policies and actions by Partner States and other stakeholders;
    5. Analyse reports from Partner States’ institutions on their activities relating to the management of the Basin as specified in the Protocol and guide on the required follow up initiatives.
    6. Coordinate the involvement of the Commission in Multilateral Environment Agreements (MEA’s) and projects thereof in liaison;
    7. Promote coordinated engagement and participation of the civil society organizations and the Private Sector in the sustainable development initiatives in the Lake Basin;
    8. Promote capacity building, institutional development and research in the Basin;
    9. Liaise with the National Focal Points in the Partner States for coordinated implementation of projects and programmes;
    10. In liaison with the Executive Secretary develop Sustainable Funding Mechanisms for facilitating development in the basin.
    11. Make follow up on contributions of Partner States from EAC Secretariat
    12. Provide guidance in the process of preparation of annual work plans and budgets for the commission, including plans and strategies to ensure harmonious implementation of projects/ programs.
    13. Ensure overall consistencies, synergies and quality in Projects and Programmes implementation and high performance level;
    14. Provide guidance and technical support to the Sectoral Council of Ministers and take appropriate follow-up actions as decided/directed by the Sectoral Council;
    15. Perform any other duties as may be assigned by the Executive Secretary.

    Qualifications and Experience:

    1. A Master’s University Degree in Environmental Sciences/Environmental Engineering, Natural Resources Management, Business Administration, Financial Management or related field
    2. Relevant qualification related to projects/ program development and management
    3. At least 15 years of relevant experience, of which 8 years should be at Senior Level;

    Note: Experience in an organization dealing with global environmental issues and projects development and management is an added advantage;

    Skills and Competencies:

    • Ability in managing Programmes and Projects;
    • Knowledge in Resources Mobilisation, financing agreement negotiation and management;
    • Knowledge and skills in financial management
    • Strong management, administrative and organizational skills;
    • Excellent writing and communication skills;
    • Ability to work in a multi-cultural/diverse environment; and
    • Ability to work under pressure.

    Eligibility for applications:

    Only applicants from the Republics of Rwanda, South Sudan and United Republic of Tanzania are eligible to apply for the above position.

    Terms and Conditions of Service:

    The successful candidate shall hold office for a term of 3 years renewable once .

    This position is subject to the application of the Quota System .

     Fringe Benefits:

    The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

    All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

    All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

    Internship, training and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

    The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    go to method of application »

    Legal Office

    REF: EAC/HR/2020-21/28)

    Grade:     P1

    Office:    Office of the Executive Secretary

    Reports to:     Executive Secretary

    Main Purpose of the Job:

    To provide legal advice to the Lake Victoria Basin Commission as well as rendering other legal services.

    Duties and Responsibilities:

    1. Facilitate research and articulate regional best practices in harmonization of national laws;
    2. Draft, review and guide negotiations on Tripartite Protocols, Agreements, MOUs, Funding and Grant Agreements, Contracts and other legal documents ensuring their consistency with the mandate of the Commission and international law;
    3. Provide Partner States, upon request with all necessary legal support with regard to the implementation of the EAC Treaty, the Protocol establishing the LVBC and the Lake Victoria commission Act;
    4. Provide legal advice to the Commission in its relations with third parties and employees on matters concerning administration and employment;
    5. Represent the Commission in legal disputes;
    6. Perform any other duties as may be assigned by management.   

    Qualifications and Experience:

    1. Bachelor’s Degree in Law from reputable University;
    2. Post Graduate Diploma in Legal Practice or/and Certification of enrollment on the Bar in a Partner State;
    3. A minimum of 5 years of relevant experience at National and/or International level.

    Skills and Competencies:

    • Excellent legal drafting skills;
    • Good communication and negotiation skills;
    • Proficiency in use of computers and report writing skills.

    Eligibility for applications:

    Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

    The above position is tenable for a contract of five (5) years renewable once.

    This position is subject to the application of the Quota System.

    Fringe Benefits:

    The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

    All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

    All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

    Internship, training, and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

    The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    go to method of application »

    Human Resources Officer

    REF: EAC/HR/2020-21/27

    Grade:     P1

    Office:       Office of Deputy Executive Secretary (Finance and Administration)

    Reports to:     Deputy Executive Secretary (Finance and Administration)

    Main Purpose of the Job:

    To develop strategies and systems; promote and manage the implementation of Human Resource Policies, geared towards building capacities of the Commission.

    Duties and Responsibilities:

    • Facilitate the formulation of HRM and Development Policies and Strategies for the Commission;
    • Design and maintain internal personnel and administrative monitoring systems;
    • Coordinate the development of job descriptions and specifications for all new jobs in liaison with the relevant officers;
    • Design and maintain a Staff performance Appraisal and reward systems;
    • Coordinate periodic staff performance appraisals/evaluations;
    • Coordinate the process of selection and recruitment of staff in accordance with the established rules, procedure and practices;
    • Establish recruitment and placement standard procedures, practice and act as Secretary to the Staff Recruitment Panels;
    • Develop staff training programmes that meet Commission’s capacity development objectives in consultation with the respective Heads of Departments;
    • Handle Human resources management and development matters relating to terms and conditions of service and discipline, overtime, staff welfare issues including the Staff Medical and Insurance Schemes in conformity with the established Staff Rules and Regulations;
    • Manage and direct payroll and records management functions;
    • Update and maintain the staff list of the Commission; and
    • Perform any other duties as may be assigned by Management.

    Qualifications and Experience:

    • Bachelors’ Degree in Human Resource Management, Public Administration and Management, Business Administration, Social sciences or equivalent;
    • A minimum of 5 years’ experience in the field of Human Resource Management.

    Note: Post graduate Diploma in HR Management will be an added advantage

    Skills and Competencies:

    • Good communication and interpersonal skills;
    • Results oriented person;
    • Good analytical and report writing skills and;
    • Proficient in the use of computers.

    Eligibility for applications:

    Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

    The above position is tenable for a contract of five (5) years renewable once.

    This position is subject to the application of the Quota System.

    Fringe Benefits:

    The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

    All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

    All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

    Internship, training, and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

    The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    Method of Application

    Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

    • Fill in the application form attached (download from here);
    • attach their application letter, a detailed CV, Copies of certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
    • Please quote the respective reference number on both the application letter and envelope.
    • For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

    Applications should be submitted to the address below not later than Friday, 21st August   2020.

    Please note:

    1. You may submit your application either electronically or in hard copy but not both.
    2. Applications which do not :
      1. have EAC application form;
      2. indicate nationality and age;
      3. have the reference number;
      4. or have an application letter attached;
      5. have certified copies of their academic degrees and other professional Certificates;
      6. or fail to provide three referees will be disqualified.

    Only qualified candidates will be contacted

    EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

    Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

    A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by a recognized higher education body in respective Partner States) and employment records .

    The Secretary General
    East African Community
    P. o Box 1096
    Arusha – Tanzania.
    Tel: +255 27 2162100
    Fax: +255 27 2162190
    E-mail: vacancies@eachq.org

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