Job Opportunities at Norwegian Refugee Council

Job description

The Warehouse Assistant is responsible for receiving, storing and distributing materials and supplies in the Kakuma warehouse.
Warehouse Assistant reports to Support Coordinator

• Oversee the receiving, storage and dispatching of supplies and project materials to the respective camps
• Ensure effective and efficient logistics support for daily Area operations including procurement and supplies on the assigned project(s), all being implemented in accordance within the policies and standards, as well as approved budgets
• Participate in the tendering process including preparation of tender documents relating to project specific procurements
• Ensure that procurement status reports are up to date at all times and are shared appropriately.
• Ensure that all records including inventory lists of NRC items and equipment are updated and easily available to authorized users
• Ensure that the periodic inventory reports are prepared as required internally by NRC and/or by donors i.e. monthly, quarterly, and yearly.
• Ensure adherence to NRC handbook, guidelines and Donor requirements.
• Assign duties, supervise and appraise section staff.
• Responsible for organization storage and warehouse of equipment and materials including proper use of documents and monitoring and reporting stock level

Qualifications

• Higher National Diploma in Business Administration or Logistics with basic accounting knowledge
• At least National Certificate level training in Purchasing and Supplies preferred.
• Excellent inter personal and communication skills
• High level of personal integrity
• Organised and a good planner with excellent attention to detail
• Ability to work under pressure
• Significant understanding of complex emergencies
• Understanding of various donors requirements
• Excellent working skills with Microsoft Office and a database package.

Education field

Logistics

Personal qualities

• Working with people
• Communicating with impact and respect
• Planning and delivering results
• Handling insecure environments

We offer

Commencement as soon as possible
Duty station : Kakuma
Duration of contract 1 year with possibility of Extension
Salary/benefits according to NRC general directions. The candidate will observe NRC’s Code of Conduct and working hours for the NRC Kakuma office

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We are looking for a Regional Representative to lead forward CaLP’s work in East and Southern Africa.  This is a job for someone who believes in what we do, who is a self-starter, who likes a challenge, who wants to influence humanitarian action, who likes making things happen, who has patience and determination. In summary, this is a great job in the world of cash and voucher assistance!

The Cash Learning Partnership (CaLP) is a global partnership of humanitarian actors engaged in policy, practice and research within Cash and Voucher Assistance (CVA). CaLP currently has over 80 members including UN agencies, donors, local NGOs, international NGOs and private sector organisations. Going beyond the membership, we work with many other agencies and individuals.  CaLP is based on learning, knowledge sharing, networking, policy and coordination around the appropriate and timely use of CVA in humanitarian response. CaLP does not deliver Cash and Voucher Assistance directly.

The purpose of this job is to work with humanitarian actors to promote and support the best use of CVA to meet the needs of people affected by crisis. The postholder:

• Lead the development and management of CaLP’s work in East and Southern Africa to achieve CaLP’s vision and mission.
• Represent CaLP and provide thought leadership in regional events and debates.
• Contribute to the development of CaLP as a global network and build connections between global, regional and national debates, policy and practice.
• Engage with humanitarian leaders (strategic and technical) within the region to promote and support improvements in the coordination of CVA and the adoption of best practice.
• Lead the development of collective action among CaLP members and other actors with the aim of reducing CVA evidence gaps; improving practice and enhancing collaborative work.
• Lead the development of CaLP’s capacity building work in the region, promoting on-line and face-to face capacity building opportunities and building strategic relationships to achieve goals.
• Lead the development and management of an effective regional team, fostering opportunities for professional development and cross team working.

Interested?  Then please submit your application as follows:

A cover letter (max 1 side) explaining how your skills and experience make you the right person for this role.

In your letter, please indicate your current salary.

A CV of no more than 3 sides.

Please note, applications which do not follow the above guidance are unlikely to be reviewed.

This is a national position. 

CaLP  will consider funded secondments (minimum 18 months for this post) from anyone with right to work in Kenya.

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Job description

The purpose of this position is to support and assist the Human Resources and Administration Officer in day-to-day management of human resource and administration related issue at Kakuma Area office.

The HR&Admin Assistant reports to the HR&Admin Officer

• Assist in the implementation of the organization policies and procedures
• Provide support in recruitment processes, including advertisements, filing applications, inviting candidates, organizing interview venues etc.
• Update staff records and files, including contracts, leave, medical, timesheets appraisals, etc.
• Generate monthly records and reports such as staff lists, leave and other HR statistics
• Process and follow up claims for medical cover and insurance
• Prepare the regular Incentive Staff payroll data for review
• Ensure Installation, Repair and maintain electrical appliances in the NRC compounds.
• Draw Performance Management schedules, the coordination and follow up to ensure that staff ‘s performance is reviewed during the schedules
• Conduct Regularly, the staff performance review under your line management (conducts work/Development Plan meeting, mid-term review, End-term review and provide regular feedback).
• Conduct on job trainings for the subordinate Staff.
• Prepare monthly estimates of food projection to guide the welfare committee in the monthly procurement of food stuff.
• Requisition, receive, record, distribute and maintain adequate inventory of office and accommodation, catering supplies and consumable.
• Prepare monthly airtime log sheets and requisitions for the office airtime and distribute accordingly
• Ensure order and cleanliness of the offices, compound, accommodation facilities and catering unit.
• Arrange for staff and visitors visas, flight bookings, transport and accommodations
• Arrange for conferences and workshops as may be required by programs.
• Provide secretarial support such as takings minutes, drafting letters, etc.
• Maintain an appropriate filing, retrieval and archiving system for the Office Administration section
• Ensure utility bills e.g. telephone bills, electricity and water bills are paid on time in collaboration with the HR Officer

Qualifications

• Higher National Diploma in Human Resources Management with at least two years’ experience in the same profession. NGO experience & knowledge is an added advantage
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English both oral and written
• Computer skills in MS Office Word, Excel, and Internet.
• Good communication and interpersonal skills
• Understanding of labour laws
• MUST be a member of IHRM

Education level

College / University, Bachelor’s degree

Personal qualities

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Presentable, friendly and patient
• Highly approachable, trustworthy and confidential
• Ability to plan and coordinate with good attention to detail
• Ability to work under pressure and meet deadlines

We offer

Commencement as soon as possible
Duty station : Kakuma
Duration of contract 1 year with possibility of Extension
Salary/benefits according to NRC general directions. The candidate will observe NRC’s Code of Conduct and working hours for the NRC Kakuma office.

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The Logistics Officer is responsible for the logistics at the Dadaab field office.

Job description

• Implement and train staff in NRC’s logistics policies and procedures at office level
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
• Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
• Training and development of logistics team at office level
• Ensure safe and efficient transport of staff and materials/goods
• Prepare, check and share plans, records and reports as required (e.g. status reports, inventory lists)
• Implement a filing system/archives according to procedures
• Supervision of works for payment satisfaction
• Conduct spot checks
• Conduct periodic stock counts
• Oversee the receiving, storage and dispatching of supplies and project materials to the respective camps.
• Oversee the warehouse operations to ensure stock security, adherence to policies, process, procedures and guidelines
• Ensure that all records including inventory lists, stock cards of NRC items and equipment are updated and easily available to authorised users.
• Ensure that the periodic inventory report is prepared as required internally by NRC and/or by Donors I.e. Monthly, quarterly, yearly
• Ensure effective and efficient logistics support for daily area operation including procurement and
• Supplies, all being implemented in accordance within the policies and standard as well as approved budget.
• Ensure that at all times the warehouses are clean and tidy.
• Assign duties, supervise and appraise section staff.
• Any other duty assigned by the supervisor.
• Oversee all fleet related activities, spare parts fuel as well as vehicle maintenance
• Share all fleet monthly reports (fuel, repairs etc.)

Qualifications

• Diploma/degree in Logistics Management
• Diploma in stores management and stock control.
• Minimum of 5 years of relevant work experience
• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own manager skills/profile
• Fluency in English, both written and verbal

Education field

Logistics

Education level

College / University, Bachelor’s degree

Personal qualities

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment

Language

English

We offer

Duty station: Dadaab
Contract period is up to December 2019 with possibility of extension.
Salary/benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Dadaab.