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  • Posted: Aug 25, 2021
    Deadline: Aug 31, 2021
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  • The Office of the Controller of Budget (OCOB) was established by the Constitution of Kenya 2010, under Article 228 and became operational upon the appointment of the Controller of budget on 27th August 2011. Prior to this, some of the functions of the Office of the Controller of Budget were performed by the Controller and Auditor General and the Treasury ...
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    Monitoring and Evaluation Officer

    Job Purpose

    This role is responsible for the development and implementation of a framework for monitoring, evaluation, and reporting as per the law

    Key Responsibilities/ Duties / Tasks

    • Managerial / Supervisory Responsibilities
      • Develops the framework for monitoring and evaluation as per the COB Act, 2016.
      • Guides the planning and implementation of monitoring and evaluation activities in line with the office of the Controller of Budget mandate.
      • Coordinates monitoring and evaluation exercises for the office of the Controller of
      • Budget as required by law
      • Collaborates and partners with key stakeholders in monitoring and evaluation activities.
      • Coordinates the implementation of the risk management framework in the department.
      • Reviews budget planning documents including Budget Policy Statement, Budget Estimates, County Fiscal Strategy Papers and make recommendations.
      • Monitors the preparation and implementation of the sectorial work plan
    • Operational Responsibilities / Tasks
      • Develops project specific monitoring and indicator tracking tools in consultation with ICT department.
      • Carries out monitoring and evaluation activities and prepares reports as per the law.
      • Develops and maintains a project database for monitoring and evaluation activities.
      • Prepares concept papers to undertake monitoring and evaluation as per the office of the Controller of Budget mandate.
      • Prepares monitoring and evaluation reports.
      • Partners and collaborates with key institutions to undertake monitoring activities.
      • Develops and implements a monitoring and evaluation plan for the office of the Controller of Budget.
      • Prepares departmental work plans and budgets for the monitoring and evaluation department.

    Job Dimensions:

    Financial Responsibility

    • Implementation of the budget for the department

    Responsibility for Physical Assets

    • Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register

    Decision Making / Job Influence

    • Strategic
    • Advisory
    • Analytical
    • Operational

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic qualifications

    Bachelor’s Degree in Economics, Statistics, Business Administration, Finance or its equivalent from a recognized university

    Professional Qualifications / Membership to professional bodies

    • Membership of a related professional body
    • Previous relevant work experience required.
    • 5 years of relevant work experience in a reputable organization.

      Functional Skills, Behavioural Competencies /Attributes:

    • Knowledge of national development policies, goals and objectives.
    • Knowledge of the Country’s Public Sector Financial Management framework.
    • Leadership skills.
    • Proficiency in computer applications.
    • Knowledge of the Controller of Budget Act 2016.
    • Knowledge of Public Finance Management Act 2012 and Regulations, 2015.
    • Knowledge of the Constitution of Kenya 2010.
    • Ability to work under pressure.
    • Team building skills.
    • Problem solving skills/techniques.
    • Report writing and presentation skills.
    • Meet the requirements of Chapter Six of the Constitution of Kenya 2010.

    go to method of application »

    Internal Auditor

    Job Purpose

    This position is responsible for monitoring implementation of policies, systems and procedures to ensure provision of assurance on pensions and gratuities payments in accordance with the law.

    Key Responsibilities/Duties/Tasks

    Managerial / Supervisory Responsibilities

    • Implements internal audit strategy, policies, systems, procedures, guidelines and monitor implementation of the internal audit charter for OCOB
    • Undertakes quality assurance and consulting on activities designed to add value and help OCOB achieve its mandate
    • Undertakes investigations, forensic audits and other special assignments as required by auditing standards and the law
    • Reviews the internal control systems in place and assesses their effectiveness.
    • Participates in the preparation of the departmental work plan, budget and periodic progress reports
    • Conducts periodic independent risk based audits in respect of operations, systems and financial records in accordance with audit standards
    • Implements risk management guidelines and fraud investigation and anti-corruption
      strategies
    • Develops Anti-corruption policies and procedures for the office of the Controller of
      Budget
    • Mentors, capacity builds and manage performance of staff in the department
    • Prepares statutory, assurance, special audit and risk reports for the department
    • Conducts management review on the potential risk areas
    • Provides advice and support on the development and review of policies, systems and
      procedures
    • Coordinates the audit review of the pension claims, gratuities and allowances for approval by the Controller of Budget
    • Monitors implementation of OCOB’s Risk Management Framework
    • Reviews business continuity plans, evaluate risk exposure and prepare mitigation strategies and policies
    • Develops and monitor implementation of quality assurance systems in accordance with Public Sector Auditing Standards

    Operational Responsibilities / Tasks

    • Undertakes the audit of individual pension claims, gratuities and allowances for approval by the Controller of Budget
    • Undertakes periodic risk-based audits in respect of operations, systems and financial records for the office of the Controller of Budget
    • Prepares and monitor business continuity plans, evaluate risk exposure and recommend mitigation strategies for the office of the Controller of Budget
    • Monitors implementation of quality assurance systems in accordance with Public Sector Auditing Standards
    • Prepares audit working papers, conduct departmental audits and prepare audit reports
    • Monitors implementation of audit plans as approved by the risk and Audit Committee;
    • Carry out audit reviews of the effectiveness of risk management process and the adequacy of internal controls;
    • Monitors compliance with internal control policies and procedures by staff in the OCOB to safeguard OCOB’s resources
    • Facilitates OCOB’s annual external audits
    • Makes follow up on audit and investigations recommendations and monitors implementation of agreed corrective action
    • Prepares reports for the Integrity Committee as per the law
    • Reviews individual pension requests for approval for withdrawal from the Consolidated Fund Services

    Job Dimensions:

    Financial Responsibility

    Approval of pension claims and gratuity

    Responsibility for Physical Assets

    Responsible for the personal assets assigned by the office of the Controller of Budget as per office’s asset register

    Decision Making / Job Influence

    • Financial
    • Advisory
    • Analytical
    • Operational

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic qualifications

    • Bachelors’ degree in either Business Administration, Commerce, Economics,
    • Accounting Finance or its equivalent from a recognized university

    Professional Qualifications/Membership to professional bodies

    • Certified Public Accountant (CPAK) or its equivalent
    • Membership to any of the following professional bodies; Institute of Internal
      Auditors (IIA), Institute of Certified Public Accountants of Kenya (ICPAK), Association of Certified Fraud Examiners (ACFE) or Institute of Systems and Control Association (ISACA)
    • Previous relevant work experience required.
    • At least 5 years in public finance management or in a comparable position in a reputable organization.

    Functional Skills, Behavioural Competencies /Attributes:

    • Knowledge of the Country’s Public Sector Financial Management framework.
    • Leadership skills.
    • Proficiency in computer applications.
    • Knowledge of the Controller of Budget Act 2016.
    • Knowledge of Public Finance Management Act 2012 and Regulations, 2015.
    • Knowledge of the Constitution of Kenya 2010.
    • Knowledge of Public Audit Act No. 34 of 2015.
    • Knowledge of Pension Act cap 189.
    • Leadership And Integrity Act, 2012.
    • Communication and Interpersonal skills.
    • Risk management skills.
    • Ability to work under pressure.
    • Conciliation, Mediation and Negotiation skills.
    • Team building skills.
    • Problem solving skills/techniques.
    • Report writing and presentation skills.
    • Meet the requirements of Chapter Six of the Constitution of Kenya 2010.

    go to method of application »

    Assistant Accountant

    Job Purpose

    This position is responsible for provision of accounting services and ensuring prudent financial management in the office of the Controller of Budget

    Key Responsibilities/ Duties / Tasks

    Managerial Responsibilities:

    • Implements sound financial management policies, procedures and controls
    • Maintains the asset registers for the office of the Controller of Budget
    • Sets performance targets for the accounts section under their control
    • Mentors, coaches and capacity builds staff in the institution
    • Ensures timely and accurate preparation of management reports for the section
    • Prepares and submits statutory payments in compliance with the law
    • Implements the adopted International Public Sector Accounting Standards (IPSAS), International Financial Reporting Standards (IFRS) and Public Finance Management (PFM) Act
    • Maintains the General Ledger
    • Controls cash float and maintenance in the electronic cash book

    Operational Responsibilities / Tasks

    • Assists in preparation of financial accounts.
    • Ensures safe custody of assets and records under him/her in the office of the Controller of Budget.
    • Prepares payment documents subject to limits set for him/her.
    • Examine and verify returns, documents, vouchers and preparation of timely and accurate management financial reports.
    • Prepares accurate and timely bank reconciliations and administers Petty Cash
    • Processes monthly payroll and staff allowances.
    • Prepares and maintains cashbook and other statutory books to track office of the Controller of Budget transactions.
    • Prepares periodic payment reports (monthly expenditure returns) as per generally accepted accounting practice.
    • Processes payments to vendors for services rendered
    • Verifies cash withdrawals and invoice payments on IFMIS before export to internet
      banking.
    • Processes imprest requests.
    • Maintains vote book transactions,

    Processes the reimbursement of standing imprests for County Budget Coordinators

    Job Dimensions:

    Financial Responsibility

    • Facilitate payments for all approvals
    • Custody of accountable documents

    Responsibility for Physical Assets

    • Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register

    Decision Making / Job Influence

    • Financial
    • Analytical
    • Operational
    • Advisory

    Academic qualifications

     

    Bachelor of Commerce in Finance and/or Accounting from a recognized university

    Professional Qualifications / Membership to professional bodies

    • Must be a Certified Public Accountant Kenya (CPA K) or its equivalent
    • Must be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing.

    Previous relevant work experience required

    3 years of service, or similar experience in a comparable position in a reputable organization.

    Functional Skills, Behavioral Competencies /Attributes:

    • Understanding of national development policies, goals and objectives.
    • Knowledge of the Country’s Public Sector Financial Management framework.
    • Proficiency in computer applications.
    • Knowledge of the Constitution of Kenya 2010.
    • Knowledge of the Controller of Budget Act 2016.
    • Knowledge of Public Finance Management Act 2012 and Regulations, 2015.
    • Communication and Interpersonal skills.
    • Supervisory skills.
    • Resource management skills.
    • Ability to work under pressure.
    • Report writing and presentation skills.
    • Meet the requirements of Chapter Six of the Constitution of Kenya 2010.

    Method of Application

    Candidates shortlisted for interviews for the above positions will be required to submit the following;

    1. Tax Compliance Certificate from Kenya Revenue Authority (KRA)
    2. Clearance Certificate from Higher Education Loans Board (HELB)
    3. Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
    4. Clearance from the Ethics and Anti-Corruption Commission (EACC)

    Applications should be sent by post or hand delivered to our office addressed to:

    The Controller of Budget
    Bima House 12th Floor, Harambee Avenue.
    P.O Box 35616-00100 Nairobi

    so as to reach the Office of the Controller of Budget not later than 31st August, 2021 at 5.00pm.

    Only shortlisted candidates will be contacted.

    The Office of the Controller of Budget is an equal opportunity employer. 

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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