Job Opportunities at Ramco Group

• The role holder has overall responsibility to the Chief Executive Officer in overseeing and managing the financial and commercial systems and operations of the company. This includes responsibility for financial operations, financial policies and processes, risk management, treasury management, Financial regulatory and reporting, company commercials, financial internal controls & monitoring, budgeting and forecasting of the business in accordance with the business strategy.

KEY RESPONSIBILITIES (Key Result Areas)

Internal Controls:

• Reviews and develops business procedures that ensure integrity of reporting.
• Lead the process in creating, developing and or proposing and implementing inventory management systems and controls.
• Facilitates sub ledger balancing processes and controls to ensure the integrity of recording at sub ledger level.
• Oversees and reviews monthly bank reconciliations of all balance sheet accounts.
• Actively participates and coordinates the activities in the department during audits and ensures timely resolution of all raised audit queries.
• Cashflow Management & short-term funding requirements:
• Prepares and shares with the CEO and Directors 12 month rolling cash forecasts to manage liquidity of the company.
• Monitors cashflow to determine any anticipated cashflow constraints so as to inform the CEO and Vertical Chief Financial Officer or designee.
• Coordinates networking capital management initiatives to ensure cash flow targets are met for all business lines in the company including inventory.
• Profitability & Margin Management:
• Prepares regular monthly detailed analysis of company and or business unit profitability, highlighting to the CEO and Directors areas that require focus and attention.
• Leads development of and drives implementation of initiatives and action plans to improve gross margin and business performance.
• Leads in preparation and presentation of detailed cost analysis including plant performance and productivity measures:
• Factory costs
• Discount Structures
• Warehousing and distribution
• Overheads
• Factory OEE’s and or other plant performance tracking measures.
• Reviews and analyses warehousing and logistics costs with a view to proposing areas of cost improvement.
• Analyse, review and prepare reports on product category and customer profitability for presentation to the CEO and Directors.
• Product Costing:
• Collecting and analyzing data about the company’s operational costs with a view to ensuring accuracy of product costing.

Capital Expenditure Planning & Review:

• Review and coordinate with the CEO the capital expenditure budget for the company and or business unit.
• Prepare business cases analysis on investments to enable Management make appropriate and informed decisions.

Inventory Management:

• Propose, develop and implement procedures and controls to manage inventory and inventory movements.
• In Liaison with the Stores Manager and Production Manager review and determine the appropriate and ideal inventory level and range.
• In liaison with the Stores Manager and Materials procurement team, determine the optimal order quantity and re-order levels.
• Propose or develop and implement an inventory ageing analysis system and report for presentation to Management as and when required.
• Make provisions and recommend writing off of slow moving and obsolete stocks (Stock impairments) to the CEO and Directors.
• Debtors Management:
• In liaison with the Group Credit Control team coordinate debt collections and follow-ups to ensure collections is within agreed timeframes and credit terms.
• Review, monitor and report on bad and doubtful debts to the CEO and Directors. Make recommendations and proposal on follow up plans or closure of the debts.

Costing Management:

• In liaison with the vendors and suppliers ensure that raw material prices are updated on a monthly basis.
• Review the market and analyse to check on the validity of product costings.
• Review and or check product and/or material costings to ensure net off. This should where applicable be for the company or the different sites if a company has several sites.

Month End reporting and Closure:

• Put in place month-end procedures to meet the reporting requirements based on the agreed standards and timelines.
• Ensure a full and regular reconciliation of all balance sheet accounts.
• Review the teams work and approve the month end entries and provisions.
• Ensure management accounts are completed accurately and presented as per the agreed and set timelines.
• Business Unit/Company Cash Management:
• Prepare cash forecasting reports to enable management make decisions about activities such as funding, capital expenditure and investments.
• Manage and oversee short term liquidity requirements.

TAX/VAT & other Statutory requirements:

• Liaise with HO to track and ensure all statutory requirements are delivered accurately and on time.

Budgeting and Forecasting:

• Coordinate and compile the company’s/Business Unit budgets, including capital expenditure budgets as well as financial statements.
• Prepare and finalize the budget financial statements and targets.
• Compile and complete regular updated forecasts as required by the CEO and Directors and or Group.
• Manage and oversee short term liquidity requirements.

Fixed Asset Management:

• Maintain and oversee the fixed assets register.
• Calculate and process all required depreciation entries.
• Maintain appropriate records for deferred tax calculations.
• Lead and coordinate the annual physical assets verification exercise and impairment exercise.

Commercial management:

• Take lead on the procurement function and liaise regularly with the raw material planning and production planning teams so as to plan for procurement.
• Keep a close track of pending purchase bookings and routine follow ups.
• Place import orders every month for quantities required based on forecast review meetings with the CEO/GM, Production planning and or Production Manager, and sales team where required.
• Take responsibility in liaison with the CEO/GM to approve purchase orders after reviewing all the required documentation.
• Maintain a master role of all vendor details and items.

Logistics:

• Approve import purchase orders, IDF’s and process all required insurance applications.
• Process and approve import duty payments through online banking and or other systems.
• Process and approve transporter quotes and proving freight invoice amount for customers.
• Maintain records and keep track of shipment, LC and other foreign supplier payments.
• Check and review LC applications before they are approved and signed off by the CEO and or Director.
• Process and approve import documents that have/are being sent for clearance.
• Ensure import costings are in order and as planned.
• Authorize and or create new items and oversee changing of processes
• Lead the department to analyze and Provide strategic recommendations on business operations, revenue and expenditure trends, financial commitments and future revenues and maintain solutions to business and financial problems by leading the Implementation of improvements needed to fulfil the company’s strategic objectives.

Essential Qualifications,

• Degree in Finance and or Economics and or related Accounting field and or Chartered Accountant/ ACCA/ CIMA or equivalent.
• Must have knowledge in use of a business software/ ERP system (Those with SAP will have an added advantage).
• Practical working experience knowledge in setting up and overseeing internal controls.
• Knowledge of ISO Management systems would be an added advantage

Required Experience

• Minimum 10 years’ experience leading the finance function in a large multicultural organisation with proven track record of financial strategy implementation and financial prudence.

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• Working closely with the Head of People Operations, you will support the effective management and execution of all human resource functions within the agency. Your role will involve assisting in various HR functions such as recruitment, employee relations, performance management, training and development, and HR administration. You will be pivotal in ensuring that HR processes run smoothly, contributing to a positive and productive work environment.

What You'll Do:

Recruitment and Onboarding

• Assist in coordinating the recruitment process, including job postings, screening resumes, scheduling interviews, and conducting initial interviews.
• Support the onboarding process for new hires, ensuring they receive all necessary information and resources to integrate smoothly into the company.
• Prepare and manage employee orientation & induction programs.

Employee Relations & communication

• Serve as a point of contact for employee inquiries and concerns, helping and directing them to the appropriate resources.
• Assist in resolving employee issues, conflicts, and grievances under the guidance of the Head of People Operations & HODs.
• Promote a positive workplace culture through the organization of employee engagement activities and events.

Performance Management

• Support the performance review process, including scheduling reviews, preparing documentation, and tracking outcomes.
• Assist in the development and implementation of performance improvement plans.
• Help monitor employee progress and ensure alignment with the company goals and objectives.

Employee Engagement: 

• Support development and execution of employee engagement initiatives and activities around the company engagement pillars of:
• Learning & Development
• Wholistic Wellness
• Social Initiative Community & Give-back
• Internal staff engagements& celebrations
• HR Administration, Policy Development and Compliance
• Maintain accurate and up-to-date employee records in the HRIS system.
• Assist in preparing HR-related documents such as employment contracts, letters of offer, and policy updates.
• Support the Head of People Operations in ensuring compliance with labor laws and company policies.
• Assist in updating, communicating and monitoring compliance of effective HR policies and procedures.
• Help ensure that the agency remains compliant with all applicable employment laws and regulations.
• Assist in conducting audits to ensure adherence to HR policies and procedures.

HR Projects

• Participate in the planning and execution of HR projects and initiatives
• Provide research and analysis support on HR trends and best practices.
• Help in the continuous improvement of HR processes and systems.

Job Specific Requirements:

Education & Experience:

• Bachelors Degree in Business- related course with HR Focus
• At least 5 years cumulative working experience as a HR Generalist in a busy environment

Skills:

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HRIS systems and MS Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Problem-solving and conflict-resolution skills.

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ROLES & RESPONSIBILITIES

• Manning reception and redirecting calls to the concerned person.
• Cold calls and generating leads for the Sales team.
• Fixing appointments for the Sales team
• Sending quotation with the specified format to the client as per the advice from the Management
• Following up on the quotation sent to convert to order and convey clients concern to Management
• Generating report on the quotation and the status for the regular meetings.
• Sending sample to the client and following up on correction and final approval.
• Liaise with the dispatch team for delivery schedules.
• Attending to complaints and directing them to the relevant persons/departments.
• Preparing documents for tender/ contract pre-qualifications.
• Preparing documents and submission of tenders.
• Following up with the client and checking if the quality of service and goods offered were satisfactory.
• Cultivating and nurturing positive customer relationships to foster loyalty and instill a sense of trust in the brand.
• Investigating and resolving customer issues or complaints by diligently identifying the underlying cause, presenting suitable solutions, and following up to ensure a successful resolution.
• Awareness of the company products to effectively respond to  question

REPORTS

General reports:

• Daily activity log.
• Call receiving register - recording calls details i.e. Name of person, to whom, reason for the call (new inquiry, general inquiry, product inquiry, quotation inquiry, negotiation inquiry, delivery inquiry, complaints).
• Quotation and conversion report give a report every day on the quotation sent and follow up.
• Visitors report: Visitor names; dates; Who, Visited departments; reason; time of visit; remarks.
• Sample stocks report to be given on monthly basis.
• Sample movement report have a record on sent to whom, by who, when, collected back or not.

DESIRED QUALIFICATIONS & EXPERIENCE

Qualification:

• Degree or Diploma in Customer Relations Management or Business administration.
• Thorough understanding of customer support

Experience:

• At least 3 Years Experience in the field or similar field.
• Experience with report preparation.

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Identifying new business opportunities, building and maintaining strong relationships with clients, conducting market research to stay up-to-date with industry trends, and providing excellent customer service to maintain high levels of client satisfaction.

ROLES & RESPONSIBILITIES

• Actively searching for new business opportunities and identifying important prospects through networking and research.
• Conducting product demonstrations and presentations to prospective clients, negotiate contracts, and finalize sales deals.
• Gathering market and customer information to figure out the customer needs
• Promote products and services to clients and negotiate contracts with the aim of maximizing profits.
• Identifying new sales opportunities through cold calling, emailing, and networking events and initiating contact with the right prospects.
• Identifying product improvements by remaining current on industry trends, market activities, and competitors.
• Preparing sales reports with critical targets, trends, and highlights on a quarterly basis, and analyzing data to improve sales approach across the funnel.
• Applying for tenders on behalf of the organization. 
• Maintaining quality service by establishing and enforcing organization standards.
• Setting up meetings with potential clients and listen to their wishes and concerns
• Getting accurate, rapid cost calculations and providing customers with quotations.
• Act as a contact between the company and its existing and potential markets
• Applying for tenders on behalf of the company

DESIRED QUALIFICATIONS & EXPERIENCE

Qualification:

• Degree or Diploma in Sales and Marketing
• Thorough understanding of marketing and negotiating techniques

Experience:

• At least 3 Years Sales  Experience in high-volume stitching and garment industry.
• Experience with financial reporting.

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• We are seeking a reliable and experienced Executive Driver to join our team in Nairobi, Kenya. The Executive Driver will be responsible for providing safe and efficient transportation services to our executives. The ideal candidate should have a professional demeanor, excellent driving skills, and a thorough knowledge of Nairobi roads and it's environs.

Key Responsibilities:

• Safely and timely transport executives and other staff members to their destinations in Nairobi and its environs.
• Plan the most efficient route to reach the desired destination, considering traffic and weather conditions.
• Maintain the cleanliness and good condition of the vehicle at all times.
• Ensure that the vehicle is properly fueled and serviced as per the manufacturer's recommendations.
• Keep track of vehicle maintenance and repair schedules and report any issues to the appropriate department.
• Adhere to all traffic laws and regulations while driving.
• Assist with loading and unloading of luggage and other items as needed.
• Maintain a professional and courteous demeanor with all passengers.
• Keep accurate records of vehicle mileage, fuel consumption, and other relevant information.
• Ensure the safety and security of the vehicle and its occupants at all times.
• Perform any other duties as assigned by the supervisor.

Minimum Qualifications:

• College Diploma; College certificate or equivalent.
• Valid driver's license and clean driving record.
• Minimum of 7 years of experience as an executive driver or a similar role.
• Good knowledge of Nairobi roads and traffic laws.
• Excellent driving skills and ability to navigate through busy and congested areas.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion at all times.
• Flexible schedule and willingness to work overtime when required.

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As a Procurement Manager for our manufacturing companies, you will be responsible for overseeing and managing the procurement process, ensuring the timely and cost-effective acquisition of raw materials and supplies essential to our production. Your role will be pivotal in maintaining efficient inventory levels and fostering positive relationships with suppliers to support our production needs.

Key Responsibilities:

• Demand forecasting and ensuring that the required resources for optimized production are procured at the right time with optimal pricing.
• Contingency planning and execution in cases where internal/ external factors may negatively affect production processes through supplier delay, price changes, currency fluctuations etc.
• Work with Finance, Inventory department and the sales department to ensure synchronization between cashflow for purchasing, inflow of raw material for production and finished products for sale to attain efficient flow of production and optimized inventory storage.
• Developing SOPs (Standard Operating Procedures) that will guide sales and operations planning activities to align with procurement strategy.
• Oversee the procurement process from requisition to delivery, ensuring adherence to procurement policies, procedures, and ethical standards.
• Lead the entire sourcing function from evaluating suppliers, negotiating terms and pricing and managing the relationships both locally and overseas. You will also identify reliable suppliers and ensure the timely delivery of high-quality raw materials and supplies at competitive prices.
• Procurement of machinery spare parts for maintenance department and maintaining optimized stock levels.
• Managing contracts and relationships with suppliers including risk management measures to cover organizational interests. Also resolving any issues or discrepancies that may arise during the procurement process.
• Develop and implement procurement strategies aligned with the company's production requirements and budgetary constraints.
• Monitor market trends and fluctuations in material costs, providing insights and recommendations to senior management to support informed decision-making.
• Collaborate with the production team to understand material specifications and quality standards, ensuring that all procured materials meet the required specifications and industry standards.
• Conduct regular assessments of supplier performance, evaluating their reliability, quality of products, and adherence to delivery schedules.
• Work closely with the finance department to manage procurement budgets, track expenses, and optimize cost efficiencies while maintaining quality standards.
• Stay updated on industry regulations and compliance requirements, ensuring that the procurement process complies with relevant laws and regulations.
• Lead, mentor, and develop a high-performing procurement team, fostering a culture of accountability, teamwork, and continuous improvement.

Qualifications and Skills:

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field. A master's degree is a plus.
• Proven experience in procurement management within the manufacturing industry, preferably in ceramics, tiles, or related materials.
• Strong negotiation skills and the ability to build and maintain long-term relationships with suppliers.
• In-depth knowledge of supply chain management, procurement best practices, and market dynamics in the ceramic tile industry.
• Familiarity with ERP systems and procurement software for efficient inventory management and tracking.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and with external stakeholders.
• Strong analytical and problem-solving abilities to make data-driven decisions and manage complex procurement challenges.
• Leadership experience with the ability to mentor and develop a high-performing team.
• Knowledge of industry-specific regulations, compliance requirements, and quality standards.