Job Opportunities at The National Council of Churches of Kenya (NCCK) - 8 Positions

Main Purpose Of The Job

This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers and answering administrative enquiries.

Key Objectives

• Effective office management
• Timely message delivery
• Safety of office equipment
• High customer service

Administration Secretary Job Responsibilities

• Arrange conferences, meetings, and travel reservations for office personnel.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Attend to visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Operate office equipment such as fax machines, copiers, and phone systems,

Qualifications for the Administration Secretary Job

• At least Secondary School Education (KCSE).
• Diploma in Business and Office Management with 3 years in the same position
• Secretarial training
• Excellent Communication skills
• Confidentiality and integrity
• Good communication skills
• Flexible
• Reliable
• Able to work under minimal supervision.

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Main Purpose Of The Job

This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers and answering administrative enquiries.

Key Objectives

• Effective office management
• Timely message delivery
• Safety of office equipment
• High customer service

Administration Secretary Job Responsibilities

• Arrange conferences, meetings, and travel reservations for office personnel.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Attend to visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Operate office equipment such as fax machines, copiers, and phone systems,

Qualifications for the Administration Secretary Job

• At least Secondary School Education (KCSE).
• Diploma in Business and Office Management with 3 years in the same position
• Secretarial training
• Excellent Communication skills
• Confidentiality and integrity
• Good communication skills
• Flexible
• Reliable
• Able to work under minimal supervision.

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Food and Beverages Responsibilities

• Ensure that all the food and beverage service staff in the Resort are assigned specific duties and that high quality service is provided at all times.
• Co-ordinate food and beverage services with the Production Unit and in that respect work closely with the chef and storekeeper.
• Ensure that relevant and adequate stock levels of food and beverage items and the accompaniments including appropriate linen and other accessories are maintained at all times in order to provide good service to customers and project a good image of the Jumuia Conference and Country Home Limuru.
• Ensure proper management of equipment, utensils, and supplies.
• Liaise closely with the Chef as regards menu and food presentation and ensuring that all food items are maintained under hygienic conditions at all times.
• Ensure that high standards of cleanliness are maintained in all areas where food and beverage is served.
• Seek regular feedback from clients on service standards in the restaurant.
• Ensure good and secure custody of food and beverage stock and proper and accountability of all food and beverage sales and control of breakages, flats and shortages.
• Ensure that all internal training and briefings to food and beverage staff is adequately given out and that a summary of all the training sessions is submitted periodically to the Manager.
• Ensure that all functions, i.e. workshops, seminars, meetings and outside catering of all kinds are well catered for in terms of food and beverage supplies, presentation and quality of services.
• Ensure that all cash sales are properly accounted for and reconciled with guest register at the front office.
• Design the restaurant duty roaster.
• Able to utilize the available resources to attain maximum operational performance.
• Ensure great conscious on cost saving and conservation on finances, energy, water, stationary, equipment etc
• Prepare & submit various reports as required, within the set deadlines.
• Ensure proper analysis & prepare departmental budgets.
• Ensure set departmental budgets are achieved.
• Responsible to set & implement departmental objectives in order to achieve set departmental targets
• Perform any other duties as may be assigned by the management from time to time.

Qualifications for the Food and Beverage Supervisor

• At least Secondary School Education (KCSE).
• Advanced Certificate in Food and Beverage Sales and Service from Kenya Utalii College or Diploma in Food and Beverage Service from a recognized institution.
• Excellent Knowledge in point of sale (POS) systems
• Good knowledge in computer skills – Ms Word, excel, power point etc
• Creative / Innovative to develop periodic sales packages, e.g. – Kids, festivities, promotions.
• Has strong skills & experience in sales & marketing of Conferences, Banquets & Weddings, etc
• Excellent communication skills.
• Good command of English and Kiswahili.
• Strong interpersonal skills.
• Basic Accounting skills.
• Must have good multi-cultural orientation.
• High personal standards – cleanliness and neatness.
• Ability to work under pressure.
• Ability to work with minimum supervision.
• Must be a team player.
• Must have worked in a similar position for at least three years.

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Main Purpose Of The Job

The position is responsible for Assisting in internal audit processes, assurance, quality internal controls and standardization of systems, and activities at NCCK; ensuring adherence to policy prudent reporting requirements, cost management and internal controls which aims at contribution to the proper, economic and effective use of resources.

Assistant Internal Auditor Job Responsibilities

Risk Management

• Conduct risk assessment of NCCK departments/Investments or functional area in established/required timeline.
• Ensure that the Council maintains adequate systems of internal controls and risk management.
• Establish risk-based audit programs for Council operations
• Review the existence and suitability of internal control systems design and identify gaps
• Conduct audit testing of specified area and identify reportable issues and dimension of risk

Compliance audit

• Ensure compliance with policies and procedures in the entire NCCK operation.
• Ensure compliance with regulatory and audit requirements.
• Ensure that the Council maintains adequate insurance policies.
• Ensure that the Council maintains adequate safety and health procedures for its operations, processes, offices and properties.
• Ensure safekeeping of all Council’s security documents.

Monitoring and Reviewing of Council operations

• Coordinate coverage with the external auditors and ensure that each party is aware and brief on areas of concern as relates to audit work.
• Review systems and recommended appropriate controls and procedures on areas that need improvement.
• Make recommendations, where necessary, to revise other policy documents/manuals in the Council in order to ensure adherence to the Council’s policies, statutory and legal regulations and donor reporting requirements.
• Plan, organize and undertake internal audit checks ensuring clear audit trails, records and documentation exist for ease of external audit.
• Review and report on the accuracy, timeliness and relevance of the financial and other information that is provided for management

Qualifications for the Assistant Internal Auditor Job

• Bachelor’s degree in any of the following areas: Accounting, Finance, Business or any related field.
• Specialized Training/Professional Qualifications
• CPA Part (K),
• CISA/CFA/Certified Internal Auditor is an added advantage
• At least five (2) years relevant experience.
• Must have experience in service industry

Competencies/Abilities/Skills Required

• Excellent communication and report writing skills
• Strong critical and analytical skills and attention to details
• Strong numerical skills
• Strong interpersonal skills
• Computer skills (MS Office Suite, DOS, Accounting packages)
• Should be an active member of the Institute of Certified Public Accountants of Kenya.
• High level skills in accounting in a computerized environment.(e.g. Net-suite Open Air/Enterprise Resource planning (ERP)
• Proven financial management skills.
• Should possess strong communication, negotiation, and administration skills.
• Should have knowledge in general risk management and business management.
• Exemplary level of personal and professional integrity
• Good knowledge of KAS, IAS, IFRS and Tax laws
• High level skills in accounting in a computerized environment.
• Proven financial management skills.

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Main Purpose Of The Job

The position is responsible for providing leadership in planning and management of internal audit processes, assurance, quality internal controls and standardization of systems, and activities at NCCK; ensuring adherence to policy prudent reporting requirements, cost management and internal controls which aims at contribution to the proper, economic and effective use of resources.

Internal Auditor Job Responsibilities

Risk Management

• Conduct risk assessment of NCCK departments/Investments or functional area in established/required timeline.
• Ensure that the Council maintains adequate systems of internal controls and risk management.
• Establish risk-based audit programs for Council operations
• Review the existence and suitability of internal control systems design and identify gaps
• Conduct audit testing of specified area and identify reportable issues and dimension of risk

Compliance audit

• Ensure compliance with policies and procedures in the entire NCCK operation.
• Ensure compliance with regulatory and audit requirements.
• Ensure that the Council maintains adequate insurance policies.
• Ensure that the Council maintains adequate safety and health procedures for its operations, processes, offices and properties.
• Ensure safekeeping of all Council’s security documents.

Monitoring and Reviewing of Council operations

• Coordinate coverage with the external auditors and ensure that each party is aware and brief on areas of concern as relates to audit work.
• Monitor and report management’s response and implementation to audit findings and recommendations.
• Review systems and recommended appropriate controls and procedures on areas that need improvement.
• Make recommendations, where necessary, to revise other policy documents/manuals in the Council in order to ensure adherence to the Council’s policies, statutory and legal regulations and donor reporting requirements.
• Plan, organize and undertake internal audit checks ensuring clear audit trails, records and documentation exist for ease of external audit.
• Work with Board and management to ensure systems, policies and procedures are in place to identify, analyse and manage risks of the Council.
• Develop, implement and periodically review policies, procedures and systems for the unit.
• Review and report on the accuracy, timeliness and relevance of the financial and other information that is provided for management

Internal Audit Reports

• Provide both management and Board with internal audit reports on the internal controls and risk management in the Council.
• Report on the value for money that the Council obtains in all its activities with special regard to economy, efficiency and effectiveness
• Conduct reviews or tasks requested by the Board, General Secretary and Management Team, provided that such reviews and tasks do not compromise objectivity of the internal audit function and independence
• Carry out any other duties and responsibilities which may be assigned by Board and Management Team from time to time.

Administrative

• Attracting, developing, and retaining talented individuals; creating a learning environment that ensures
• Internal Audit assistants realize their highest potential, allowing the Council as a whole to meet future challenges.
• Secretary to the Audit and Risk committee

Qualifications for the Internal Auditor Job

• Bachelor’s degree in any of the following areas: Accounting, Finance, Business or any related field.
• Specialized Training/Professional Qualifications CPA Part (K),
• CISA/CFA/Certified Internal Auditor is an added advantage
• At least five (5) years relevant experience.
• Must have experience in service industry

Competencies/Abilities/Skills Required

• Excellent communication and report writing skills
• Strong critical and analytical skills and attention to details
• Strong numerical skills
• Strong interpersonal skills
• Computer skills (MS Office Suite, DOS, Accounting packages)
• Should be an active member of the Institute of Certified Public Accountants of Kenya.
• High level skills in accounting in a computerized environment.(e.g.Microsoft Dynamics GP / Enterprise
• Resource planning (ERP)
• Proven financial management skills.
• Should possess strong communication, negotiation, and administration skills.
• Should have knowledge in general risk management and business management.
• Exemplary level of personal and professional integrity
• Good knowledge of KAS, IAS, IFRS and Tax laws
• High level skills in accounting in a computerized environment.
• Proven financial management skills.

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Main Purpose Of The Job

Provide quality service.

Waiter Job Responsibilities

• Ensure that personal grooming, personal etiquettes and hygiene/sanitation is highly maintained and the philosophy of management of Jumuia Guest House is well-represented i.e. professional, prompt and personal service.
• Receive, welcome and seat guests in the restaurant.
• Exercise his/her skills and personal qualities and make sure that the customers are provided with quality service as required by the food and beverage service profession e.g. welcoming guests, sitting guest, order taking, service, clearance and billing.
• Handle and maintain service equipments and service area in a professional manner.
• Handle food hygienically handled to avoid contamination.
• Maintain high standards of cleanliness in the assigned areas within the restaurant.
• Make the cash summary for the day sale and receipt them at the front office.
• Set up tables and food service areas for specific occasions.
• Undertake banqueting activities.
• Undertake outside catering services when required.
• Liaise with the Chief Waiter in raising requisition for non-food and food items from the stores and ensure efficient usage and control.
• Perform any other duties as may be assigned by the management from time to time.

Qualifications for the Waiter Job

• At least Secondary School Education (KCSE).
• Certificate in Food and Beverage Service.
• Ability to work long and odd hours.
• Good public relations and interpersonal skills.
• Strong salesmanship.
• Good command of English and Kiswahili.
• Must have good multi-cultural orientation.
• High personal standards – cleanliness and neatness.
• Ability to work under pressure.
• Must be a team player.

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Cooks Job Responsibilities

• Prepare and cook basic dishes and mis en place sauces, vegetables, etc. under the direction of the Chef.
• Prepare dishes and garnish them before service at the pass.
• Prepare breakfast/lunch, dinner and mis en place in sufficient quality for the day’s business. May prepare breakfast/lunch, dinner dishes a la minute e.g. fried eggs, omelets, vegetables, soups etc.
• Ensure that all food is prepared hygienically under highest standard of quality and presentation with minimum wastage.
• Provide buffet service.
• Maintain a clean and orderly work to the highest hygiene level.
• Ensure that all required preparation is ready at least 30 minutes before the service commences.
• Work in all areas of the kitchen in order to gain experience at different functions, to eventually be able to perform the tasks carried out by qualified cooks.
• Perform any other duties as may be assigned by the management from time to time.

Qualifications for the Cooks Job

• At least Secondary School Education (KCSE).
• Certificate in Food Production.
• Good knowledge of all facilities of the property.
• Must maintain at all times the highest standard of personal hygiene, appearance and social skills.
• Must be a team player and able to work in harmony with all staff and departments in the Jumuia Guest House.
• Must have drive, initiative and creativity.
• Must be a good planner.
• Flexibility and readiness to work long and at times un-social hours.

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Accountant Job Responsibilities

• Responsible for the main cash safe
• Conduct and keep proper record of daily count of float in the safe and promptly report any shortages or overages to the Accountant or Manager.
• Receive and receipt payments from guests and other third parties.
• Receive cash from the Bank for use as extra float, petty cash and other transactions.
• Reconciliation of the daily sales report from the front office and Food and beverage department
• Pay salaries and wages paid for by cash.
• Make all petty cash payments in accordance with procedures, ensuring that vouchers have been authorized and accompanied with proper documentation.
• Distribution of cheques and stamping of all paid invoices.
• Responsible for encashment of cheques.
• Posting of cash receipt journals.
• Preparation of statutory returns and ensuring they are submitted in time.
• Prepare inter-mediate management reports, creditors & Debtors reports, and monthly cash flow reconciliation report.
• Preparation of monthly stock reconciliation report, food sales and beverage sales report, motor vehicle fuel consumption report.
• Perform any other duties as may be assigned by the management from time to time.

Qualification for the Accounting Job

• At least Form IV – KCSE or equivalent.
• Bachelors degree
• Specialised Training/Professional Qualifications
• CPA(K)At least 3 years experience in a similar position.
• High-level skill in accounting and financial matters.
• Good interpersonal skills.
• Experience in computerized accounting system.