Job Vacancies at Kenya Industrial Estates (KIE)

Reporting Relationships
Reports to: Regional Manager/ Branch Manager

Job Purpose

The position is responsible in assisting the branch supervisors in lending monies to clients and the Company loan disbursement targets are met within stipulated timelines and the customers’ needs and demands are met to their satisfaction i.e.( MSMEs).

RESPONSIBILITIES AND DUTIES

• Open clients’ files and ensure proper custody & and storage of all company’s files as required;
• Collect industrial raw data and update projects database on disbursements, appraisals and all in the loans in the pipeline;
• Appraise loan proposals in adherence to the lending policy and support growth of a quality loan portfolio in liaison with your supervisor;
• Arrange insurance covers for KIE-funded projects;
• Carryout business development advisory Services to clients at the branch
• Prepare an annual plan for KIE using the statistics collected from project appraisals;
• Assist clients on projects implementation appraise investment proposals;
• Cary out debt collection, receipting and banking of payments;
• Participate in preparation of station returns and organizing for training programmes;
• Market KIE products and services country wide;
• Administration of the office activities;
• Any other duties that you may be called upon by your supervisor from time to time.

REQUIREMENTS FOR APPOINTMENT

• A Diploma holder in Business related field from a recognized Institution;
• A Degree in the relevant field from a recognized institution will be an added advantage;
• Proficiency in computer applications and other related software’s will be an added advantage;
• Must be self-motivated;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.

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Reporting Relationships
Direct Reports to:- Senior Administrative Officer

Job Purpose

The transport function basically involves driving duties; routine checks and maintenance of the vehicle; maintenance of work tickets; detecting and reporting any malfunctioning of the vehicle’s systems; security of the vehicle on and off the road; safety of passengers and/or goods; carrying authorized passengers and/or goods; cleanliness and overall vehicle maintenance and management; scheduling of vehicles for official transport duties; and insurance of vehicles.

DUTIES AND RESPONSIBILITIES

• Demonstrate safety to own passengers, occupants of other vehicles and other road users including pedestrians;
• Work according to schedules in work-tickets. No unauthorized journeys and deviations;
• Ensure that the assigned vehicle is kept clean at all times;
• Check the levels of fluids in the vehicle – water, engine oil, brake fluid, fuel, transmission oil – and top them as necessary;
• Report vehicle defects for repair; and ensure that the vehicle is serviced as scheduled;
• Take all necessary actions to ensure that the vehicle is safe and secure at all times;
• Ensure that goods are transported securely and delivered timely. No unauthorized goods / passengers.

REQUIREMENTS FOR APPOINTMENT

• Served as driver for a minimum period of not less than three (3) years;
• A valid driving license valid for any of the classes of vehicles which the officer is required to drive;
• A Certificate in mechanical or electrical skills will be an added advantage;
• A certificate of good conduct;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.

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 Job Description

Kenya Industrial Estates (KIE) Ltd was established in 1967 with the mandate of promoting industrialization through indigenous enterprise development in the country. To achieve this mandate, the company provides Industrial Parks, medium to long term financing, and business advisory/ training services.
Currently, the company is going through change with a view to repositioning it to effectively contribute to the realization of vision 2030.

STAFF REPLACEMENTS

Kenya Industrial Estates is a Micro, Small and Medium Enterprises support institution established in 1967 with the mandate of promoting industrialization through indigenous enterprise development in the country. The company plans to fill the following positions with a view to effectively discharge on its mandate: -

Job Title:
Manager Information & Communication Technology (ICT)
Reporting Relationships Direct Reports to:- Managing Director

Job Purpose: -

• Develop and execute an ICT Strategy and related policies and standards in line with the company’s s set strategy.
• The incumbent will be irresponsible in developing, maintaining, reviewing ICT policy and procedures which supports its needs and strategic objectives;
• Manage the introduction of structured end-user capacity building to ensure optimal and efficient use of all the ICT systems/tools available to the company.

DUTIES AND RESPONSIBILITIES

• To develop and ensure effective implementation of ICT policies, procedures and strategies in line with the company’s mandate;
• Manage the introduction, implementation and support of appropriate information and communication technology in the company;
• Develop and maintain security and control of IT systems and provide first line support;
• Design and implement controls and procedures that ensure accuracy and reliability in data capture, data processing and dissemination of information;
• Design and implement information security procedures based on standard best practice and corporate ICT security policies covering information system applications and infrastructure;
• Evaluate technology developments and ensure that the organization has appropriate, effective efficient and up to date ICT systems ensure
• Manage the introduction of structured end-user capacity building to ensure optimal and efficient use of all the ICT systems/tools available to the company;
• Develop the capacity of the ICT team to enable them to deliver on business goals
• Maintain liaison with other functions to determine their future needs;
• Facilitate automation of all offices including inter-office communication;
• Establish a strong working relationship with external suppliers in order to enhance productivity and manage costs and SLAs;
• Entity opportunities for innovation and foster the development of creative solutions;
• Guide staff to carry out ICT systems analysis, detect and act on faults on ICT equipment/systems and design to suit KIE needs;
• Ensure that staff write and test ICT programs according identified needs;
• Initiate measures to develop and update ICT application systems;
• Give specifications, evaluate and recommend on suitable ICT equipment as required.

REQUIREMENTS FOR APPOINTMENT

• Bachelor’s Degree in Computer Science or other relevant degree from a recognized institution;
• Diploma or higher Diploma or relevant qualifications in ICT;
• Master’s Degree in Computer Science or other relevant fields will be an added advantage;
• Member of a professional body;
• At least Seven (7) years of work experience with at least three (3) years at responsible/management level in an ICT function/environment;
• Demonstrate clear leadership and understanding of ICT strategy, policy, ICT applications and hands-on experience;
• Experience in a demanding ICT environment;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.

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Reporting Relationships
Direct Reports to:- Managing Director

Job Purpose:-

• This is a position responsible for the overall leadership of the Risk Management Function and successful attainment of a healthy loan portfolio through risk mitigation.
• To promote and sustain a culture of risk management discipline within the institution;
• To represent the risk and assurance function to the Board and ensure that there are effective standards and internal controls, policies and procedures, systems and a risk management framework that supports business sustainability and continuity as well as ensuring compliance with various regulatory standards;

d) To anticipate and proactively ensure management of all potential risks, including credit, operations, information security, regulatory compliance and reputation risks and to initiate actions to pre-empt systemic risks;

DUTIES AND RESPONSIBILITIES

• Spearhead and direct the Risk department team into identification and retaining the appropriate risk management discipline while supporting growth aspirations to achieve strategic goals of the company;
• Administer appraise all new investment and ensure that every approved project is technically feasible and economically viable;
• Ensure that Risk Management Framework is adopted and effectively applied across all departments of the institution;
• Implement the Credit Risk Management Policy and ensure that the risk management governance structures are fully functional;
• Identify credit risks in the business, monitor the actual level of credit risk on a regular basis and play a preventative role in risk control;
• Embed a culture of consciousness and transparency for risk management and ensure that the nature and size of risks are well understood by all staff;
• Manage risk on a day to day basis which includes monitoring and reporting. This should include measures and procedures for: - understanding key processes, risk identification, risk analysis and assessment responding to risks identified and assessed adequate information and communication and monitoring of risk management activities;
• Ensure issuance of quarterly statements/invoices. This shall automatically trigger status of an account;
• Initiate and oversee debt clearance and issuance of certificates upon completion of the loan and thereafter release of securities;
• Ensure remedial action is taken appropriately on non-performing loans, rents and mortgages through rescheduling, rehabilitation, write off, negotiation, legal action on Category D and E, repossession and disposal of securities;
• Initiate special task force on debt recovery upon approval by the Managing Director.
• Embed operational risk practices into business activities and support it with appropriate training and awareness;
• Manage the daily administration for loan documentation in full compliance with the internal standards and external regulatory requirements;
• Conduct periodical review on loan administration procedures to streamline workflow
• Generate, review and maintain loan disbursement reports for presentation to credit committees, and provide monthly reports on the same, in accordance to the credit policy and guidelines;
• Ensure post disbursement compliance with approved terms and conditions, assignment of rights, review expiry of credits, progress on payment, insurance etc.
• Review daily credit monitoring and management reports and identify non-performing loans with anomalies and proactively follow-up to ensure corrective action taken in line with credit policy;
• Monitor all irregularities, past dues, documentation deficiencies and report to senior management;
• Advise on risk issues and prepare reports for the Board to assist in decision making.

REQUIREMENTS FOR APPOINTMENT

• Degree in any Business related fields e.g. (Business, Finance, Banking & Accounting or any other relevant field;
• Master’s Degree in the relevant fields will be an added advantage;
• A certified Member of a professional body;
• A minimum of Seven (7) years of experience with three (3) years in a responsible or Management role in a Risk function/environment and shown merit and ability as reflected in his/her work performance and results;
• Exposure to demanding operational environments, ability to gain insight into the most effective risk management applications and key points for
• Measurement of market risks facing the institution
• Gathering data for use in review of Risk Management Policies by monitoring reports
• Performance of administrative duties
• Experience and a good understanding of Risk and business lending products from the financial services Industry;
• An understanding of an Enterprise wide Risk Management Framework;
• Fulfilled the provision of chapter six of the constitution.

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Reporting Relationships
Direct Reports to:- Managing Director

Job Purpose:-

• This is a position responsible for the overall leadership of the generation of loan portfolio function and successful attainment of a healthy loan portfolio.
• To promote and sustain a sound Credit Management discipline within the institution;
• To represent the Credit function to the Board and ensure that there are effective standards and internal controls, policies and procedures, systems and a credit management framework that supports business sustainability and continuity as well as ensuring compliance with various regulatory standards;
• To anticipate and proactively ensure management of credit, operations, information security and regulatory compliance.

DUTIES AND RESPONSIBILITIES: -

• Spearhead and direct the credit department team into research and evaluate clients’ creditworthiness in order to achieve strategic goals of the company;
• Administer appraise all new projects investment and ensure that all projects for approval are technically feasible and economically viable;
• Ensure that Credit Management Framework is adopted and effectively applied across all the Branches within the institution;
• Implement the Credit Management Policy and ensure that the credit management governance structures are fully functional;
• Ensure issuance of monthly,quarterly reports on credit. This shall automatically trigger status of the company portfolio;
• Embed operational Credit practices into business activities and support it with appropriate training and awareness for quality company business;
• Manage the daily administration for loan documentation in full compliance with the internal standards and external regulatory requirements;
• Conduct periodical review on loan administration procedures to streamline workflow
• Generate, review and maintain loan disbursement reports for presentation to approval committees, and provide monthly reports on the same, in accordance to the credit policy and guidelines;
• Ensure post disbursement compliance with approved terms and conditions, assignment of rights, review expiry of credits, progress on payment, insurance etc.
• Review daily credit monitoring and management reports and identify gaps and proactively follow-up to ensure corrective action taken in line with credit policy;
• Monitor all irregularities, past dues, documentation deficiencies and report to senior management;
• Advise on credit issues and prepare reports for the Board to assist in decision making.

REQUIREMENTS FOR APPOINTMENT:

• Degree in any Business related fields e.g. (Business, Finance, Banking & Accounting or any other relevant field;
• Master’s Degree in the relevant fields will be an added advantage;
• A certified Member of a professional body;
• A minimum of Seven (7) years of experience in relevant function with three (3) years in a responsible/ management role in a credit environment and shown merit and ability as reflected in his/her work performance and results;
• Experience and a good understanding of Business lending products from the financial services Industry;
• Experience and a good understanding of Credit Management Framework;
• Exposure to demanding operational environments, ability to gain insight into the most effective credit management applications and key points for
• Monitoring the Business environment with a view to advise the management on the best investment strategy
• Gathering data for use in review of credit Policies by monitoring reports
• Performance of administrative duties
• Monitoring of Branch performance in generation of loans.
• Fulfilled the provision of chapter six of the constitution;

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Reporting Relationships
Direct Reports to:- Managing Director

Job Purpose:-

• This is a position responsible for the overall leadership of the trainings, consultancy, business linkages function within the institution;
• To promote and sustain a sound investment Management discipline within and outside the institution;
• To represent the Business advisory services function to the Board and ensure that there are effective standards and internal controls, policies and procedures, systems and a Business Advisory Services management framework that supports business sustainability and continuity as well as ensuring compliance with various regulatory standards;
• To anticipate and proactively ensure management of Business Advisory Services, operations, information security and regulatory compliance.

DUTIES AND RESPONSIBILITIES

• Spearhead and direct the Business Advisory Services team into Research, Training and Consultancy in order to achieve strategic goals of the company;
• Carry out business profiling and resource mapping;
• Initiate collaborations and partnerships in the support of MSMI’s.
• Entrepreneurship training;
• Provision of consultancy services;
• Provision of market access services to MSMI’s;
• Establishment of information centres;
• Provision of Business Information Services;
• Facilitate technology transfer;
• Establish and facilitate subcontracting and linkages
• Implement the Business Advisory Services Management Policy and ensure that its management governance structures are fully functional;
• Ensure issuance of monthly,quarterly reports on Business Advisory Services. This shall automatically trigger status of the company performance;
• Embed operational Business Advisory Services practices into business activities and support it with appropriate training and awareness for quality company business;
• Conduct periodical review on BAS administration procedures to streamline workflow
• Advise on Business Advisory Services issues and prepare reports for the Board to assist in decision making.

REQUIREMENTS FOR APPOINTMENT

• Degree in any Business related fields e.g. (Business, Finance, Banking & Accounting or any other relevant field;
• Master’s Degree in the relevant fields will be an added advantage;
• A certified Member of a Professional body;
• A minimum of Seven (7) years of relevant experience with three (3) years in a responsible/management role and shown merit and ability as reflected in his/her work performance and results;
• A good understanding of business lending products from the financial services Industry;
• Experience and an understanding in Consultancy and Training;
• Fulfilled the provision of chapter six of the constitution;
• Exposure to demanding operational environments, ability to gain insight into the most effective Business management applications and key points for;
• Gathering data for use in review of Business Advisory Services Policies by monitoring reports
• Performance of administrative duties
• Monitoring of the Branch performance in training and consultancy roles;
• Fulfilled the provision of chapter six of the constitution.

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Reporting Relationships
Direct Reports to:- Managing Director

Job Purpose:-

• The position is responsible for legal matters pertaining to the company in ensuring that the Business operations of the Company are undertaken and mitigating the Company’s inherent exposure in contracts and documents relating to its business; resolving disputes affecting the Company using the systems provided for in law;
• Rendering Professional Legal to the Board of Directors on corporate and legal affairs and matters of Corporate governance, making administrative arrangement for Board meetings, preparing agenda and board papers and ensuring all Board members receive agenda before scheduled meetings and within stipulated timelines

DUTIES AND RESPONSIBILITIES: -

• The position is responsible for legal matters pertain to the company, including issues of property management, insurance of company assets, covenanting and perfection of securities;
• Ensure diligent preparation and assessment of loan documentations for generated loans (loan documents i.e. loan agreements charges, deeds of guarantee (etc.);
• Represent the organization in all issues requiring legal address, claims, defamation, legal suits etc.;
• Rendering professional legal advice to the management. i.e. procurement committee and advise on aspects of public procurement law and the Board for any legal action to be initiated and / or defending the interest of the company thereof;
• Advising KIE on the legal aspects of day-to-day administrative matters or problems connected with the company’s legal regulations;
• Advising the Board of Directors on corporate and legal affairs and matters of corporate governance;
• Arranging and conducting periodic special meetings of the Board, preparing agenda and Board papers and ensuring all Board members receive agenda before scheduled meetings and within stipulated timelines;
• Store legal instruments related to the organization i.e. contracts, leases, logbooks, agreements etc.;
• Making administrative arrangements for Board meetings e.g. accommodation, flight transport arrangements, bookings and ensuring provision of what will be required;

REQUIREMENTS FOR APPOINTMENT:

• Bachelor’s Degree in Law from a recognized institution;
• Diploma in Law from Kenya school of Law;
• Master’s Degree in the relevant fields will be an added advantage;
• Proficiency in computer applications;
• Must be an advocate of the High Court of Kenya;
• Possess a current practicing certificate;
• Registered member of the Institute of Certified Public Secretaries (ICPSK);
• At least seven (7) years of work experience with at least 3 years in a responsible or management position in a busy legal function/demanding environment;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of chapter six of the constitution.

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Reporting Relationships
Direct Reports to:- Managing Director

Job Purpose: -

• The position is responsible for ensuring the company achieve the Company’s Mandate of offering Incubation services and workspace as well as ensuring the work environment for the company staff and clients is safe.
• The incumbent will coordinate and manage all the projects within the institution. This will include management of on-going projects undertaken by external consultants as well as the architectural designs undertaken in-house.

DUTIES AND RESPONSIBILITIES: -

• Prepare/Review IEDIS policies and procedures;
• Ensure prudent and diligent acquisition of industrial plots;
• Prepare project briefs and concept designs in consultation with the users;
• Prepare cost estimates and projects feasibilities;
• Project management of both minor and major in house designs and supervisor of all ongoing projects within the institution
• Liaise with Architects to ensure timely and prudent preparation of designs & sheds for new building extensions and renovations
• Ensure timely collection of rent and mortgage loans
• Spearhead supervision of building constructions, renovations and proper maintenance for all the KIE buildings other related company assets
• Ensure proper maintenance of all the KIE buildings and provision of essential facilities i.e. Electricity, water, sewage and road services
• Ensure timely preparation of feasibility studies and linking incubates to the newly constructed sheds.

REQUIREMENTS FOR APPOINTMENT:

• Bachelor’s Degree in Architecture, Mechanical, Civil Engineering or Building Construction Economics or any other relevant degree from a recognized institution;
• Professional Qualifications/Membership to professional bodies and practicing certificate;
• Proficiency in computer applications;
• The candidate should have evidence based experience of managing site works through all architectural stages and designs;
• Work experience of up to 5 years progressively with reputable organizations, with Three (3) years at a responsible or management position;
• Shown merit and ability as reflected in work performance and results.
• Fulfilled the provision of Chapter Six of the Constitution

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Reporting Relationships
Direct reports Corporate Strategy and Planning Manager

Job Purpose: - The position is responsible for developing and reviewing periodic strategic and operational plans of the organization; monitor and evaluate all KIE programs in terms of quality, relevance, cost effectiveness and actual performance against planned targets to ensure that the company achieves set goals and objectives. The position also heads research and development activities for the company.

DUTIES AND RESPONSIBILITIES

• Assist in the preparation/review Strategic Plans and implementation programmes
• Assist in the preparation of operations plans (work plans)
• In liaison with all the departments, put in place monitoring and evaluation systems (programs) for the work plans.
• Assist in coordinating the preparation of the company’s performance contract
• Monitor the achievement of the performance contract on quarterly and annually basis
• Monitor and supervising the implementation of the organization’s action plans.
• Evaluate and make recommendations on the implementation of the Action plan.
• Carry out impact assessment on all the action plans.
• Ensure existence and effective compliance of the company policies and procedures.
• Assist and participate in writing funding proposals to the government and other donors;
• Assist in lobbying and negotiating for funding for the company programmes.
• Carry out research on factors impacting on KIE operations both in the short term and long term
• Implement and monitor research findings
• Assist in ensuring compliance to Quality Management System requirements;
• Maintain and update the company’s database/information centre;
• Attend management meetings when necessary, compilation of management /departmental reports
• Carry out any other duties that may be assigned from time to time

REQUIREMENT FOR APPOINTMENT

• Bachelor’s Degree in Economics, statistics or any other relevant degree from a recognized institution;
• Master’s degree in relevant field from a recognized institution will be an added advantage;
• Experience in a business/planning/economic area with respect to the role;
• Proficiency in computer applications;
• Work experience spanning at least three (3) years;
• Excellent report writing and presentation skills;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the provision of Chapter Six of the Constitution.