Job Vacancies at Kenya National Highways Authority (KeNHA)

Job Purpose

• To provide leadership in legal advisory services to the Authority and provide Board Secretariat services thereby creating a conducive legal environment for execution of the Authority’s mandate as stipulated in the Kenya Roads Act, 2007.

Job Description

Duties and responsibilities at this level will entail:

• Advising the agency and management on the legislation that affect KeNHA and changes made thereof;
• Providing legal guidance on contractual and statutory obligations binding to the agency;
• Providing and interpreting legal information, conducting training and disseminate appropriate legal requirements to staff;
• Coordinating the development, implementation and review of legal policies and procedures to ensure that they are in accord with the existing legislation;
• Safeguarding the agency’s interests and ensuring that they are adequately defended before the courts;
• Managing, reviewing and monitoring progress of all outstanding litigations;
• Issuing instructions, liaising with the agency’s appointed advocates with a view to ensuring they act in the agency’s interest while handling cases on its behalf;
• Ensuring the agency complies with constitutional, regulatory and all relevant laws through provision of legal advisory services;
• Documenting and maintaining a record of all enforcement and compliance assignments undertaken by the agency’s personnel and develop legal accountability structures in relation to enforcement assignments;
• Ensuring timely compliance with rules and regulations affecting the Agency, including the Code of Conduct and Ethics;
• Reviewing and updating of all the agency’s codes, regulations, rules, guidelines and laws for consistency and compliance with the national and county legal frameworks;
• Developing the agency’s proactive and preventive legal policies and strategies aimed at forestalling disputes, controversies and litigation;
• Providing secretariat to the senior management meeting and ensuring management decisions are converted to board papers where applicable;
• Developing and vetting policy papers and instruments with legal implications for approval by the agency;
• Coordinating legal compliance and governance audits; and
• Initiating the development of the agency charter and calendar as well as monitoring implementation.

Job Specifications

For appointment to this grade, an officer must have:

• Cumulative service period of fifteen (15) years relevant work experience, three (3) years of which must have been at the grade of Assistant Director, Legal Services or in a comparable position;
• Bachelor of Laws degree (LLB) from a recognized institution;
• Master of Laws degree (LLM) from a recognized institution;
• Post graduate diploma in Law from the Kenya School of Law;
• Admitted as an advocate of the High Court of Kenya with a valid Practicing Certificate;
• Membership to the Law Society of Kenya (LSK) and in good standing;
• Membership to the institute of Certified Secretaries of Kenya and in good standing;
• Certificate in Leadership Course lasting not less than four(4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Demonstrated a high degree of professional competence, Managerial and administrative capability as reflected in work performance and results.

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Job Purpose

• Responsible for implementation of all land survey and mapping matters for various projects being undertaken by the Authority and protection of the Authority’s land assets through cadastral (title) survey.

Job Description

• Carrying out basic survey field assignments-mapping and establishing survey controls;
• Undertaking small and medium area cadastral, topographical surveys, sub-divisional schemes, site and general engineering surveys;
• Undertaking preliminary quality control of cadastral and general boundary surveys;
• Searching for and compiling of required survey data information from relevant government institution;
• Carrying out field observations using various survey equipment e.g. Automatic level, Total Station and Global Positioning System (GPS);
• Processing of filed survey data;
• Creating maps, plans and drawings;
• Preparation of field survey reports;
• Maintenance of survey instruments.

Job Specifications

For appointment to this grade, an officer must have:

• Bachelor’s Degree in Surveying and Photogrammetry,Geomatics,Geo-spatial Engineering or an equivalent qualification from a recognized institution;
• Graduate membership with the Institution of Surveyors of Kenya(ISK),(Land Surveyors or Engineering Surveyors Chapter);
• Valid Practicing Certificate from Lands Surveyor’s Board (LSB) OF Kenya;
• A letter of good standing from the Institution of Surveyors of Kenya; and
• Proficiency in computer applications

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Job Purpose

• Responsible for the development and implementation of strategies to operationalize the GeoInformation System (GIS) technology and function with a view to enhancing efficiency in various

operations within the Authority
Job Description
Databases &Analysis
Duties and responsibilities at this level will entail:-

• Supporting in development of a framework for GIS operationalization within the authority;
• Assisting in the preparation of work plans and budgets for the GIS activities;
• Collect, collate and compile relevant datasets required to populate the GIS;
• Supporting in the development, maintenance and updating of the GIS databases;
• Supporting in the integration of data from various sources in the GIS databases;
• Supporting in the formulation and implementation of GIS data sharing protocols and workflows within the Authority's departments;
• Performing standard spatial analysis functions;
• Creating thematic maps, charts, and graphs to visually represent data insights;
• Assisting in preparing reports and presentations based on GIS analysis results;
• Designing and creating digital maps using GIS software, including customizing map layouts,symbology and legends;
• Updating existing maps with new data and changes;
• Supporting with GIS project planning, data updating scheduling, and quality control procedures;
• Maintaining GIS databases documentation and metadata;
• Providing GIS operations user support; and
• Supporting in In-house training of staff.

Applications Development

Duties and responsibilities at this level will entail:-

• Supporting in development of a framework for GIS operationalization within t h e  authority;
• Assisting in the preparation of work plans and budgets for the GIS activities;
• Supporting in developing, and customizing GIS applications programs to cater for various user requirements;
• Supporting in managing and maintaining in-house GIS applications programs;
• Supporting in developing web and mobile mapping and visualization applications;
• Assisting in the integration of GIS with other systems in the Authority;
• Supporting in the formulation and implementation of GIS data sharing protocols and workflows within the Authority's departments;
•  Assisting in preparing reports and presentations;
• Providing GIS operations user support; and
• Supporting in in-house training of staff.

Job Specifications
For appointment to this grade, an officer must have:

• Bachelor's Degree in Geo-information Systems, Surveying and Photogrammetry, Geomatics, Geospatial Engineering, Computer Science or an equivalent qualificationfrom a recognized institution;
• Graduate membership with the Institution of Surveyors of Kenya (ISK) or Computer Society or ICT Authority or Geospatial Society of Kenya (GeoSK); and
• Proficiency in computer applications. 

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Job Purpose

• Responsible for assisting in coordination, oversight and advisory on Business Development, activities across the Authority.

Job Description

Duties and responsibilities at this level will entail:-

• Gathering data for the business market survey for the Authority;
• Collecting input data for the development of revenue strategy and resourcing plans;
• Collecting data on existing revenue generating assets for the Authority;
• Drafting business and resource mobilization plans, strategies and programmes; Facilitating negotiations for contracts for alternative revenue sources;
• Assisting in coordinating the development and implementation of local and international resource mobilization strategies;
• Supporting in the identification of funding based and fundraising partners; and
• Assisting in coordinating and leading income generation activities

Job Specifications
For appointment to this grade, an officer must have:

• Bachelor’s Degree in any of the following disciplines: - Marketing, Accounting, Finance, Economics, BusinessAdministration or its equivalent qualification from a recognized
• Proficiency in computer applications. 

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Job Purpose

• Responsible for implementing all matters concerning physical and land use planning for internal projects/processes and also those being undertaken at the local (National & County Government) and Regional level, in relation to the highway infrastructure network management.

Job Description

• Collecting and analyzing land use data for preparing road development spatial plans;
• Collecting, collating and analyzing urban and regional physical planning data;
• Drawing/digitizing different types of physical development plans;
• Designing. symbolizing. layout preparation. printing/plotting and plan finishing;
• Conducting site inspections;
• Supporting in preparing land use plans for road development projects; and
• Collecting physical and land use data for feasibility studies on physical. social. economic and environmental characteristics;

Job Specifications

For appointment to this grade, an officer must have:

• Bachelor's Degree in any of the following disciplines: Urban and Regional
• Planning. Town Planning. Spatial Planning or an equivalent qualification from a recognized institution;
• Graduate membership of Kenya Institute of Planners or Architectural Association of Kenya (Physical Planners Chapter & Town Planners Chapter);
• A letter of good standing with Kenya Institute of Planners or Architectural Association of Kenya (Physical Planners Chapter & Town Planners Chapter); and
• Proficiency in computer applications.
   

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Job Purpose

• Responsible for implementing land valuation, land administration and related real estate matters and liaising with relevant stakeholders in the sector.

Job Description

• Undertaking compilation of valuation returns/reports;
• Supporting in the valuation process for updating the land assets database;
• Collecting, collating and disseminating information on land acquisition for the authority;
• Supporting in the valuation of land and the authority's assets for various purposes;
• Supporting the authority's land acquisition process;
• Assisting in preparing various reports as necessary;
• Undertaking land searches for various purposes;
• Supporting in the process of registration and issuance of ownership documents (titles/reservations) for the Authority's land assets;
• Supporting valuers in conducting rental assessments for properties in the control of the authority for guidance of leasing out purposes;
• Assisting in the implementation of the land disposal (leasing) processes; and
• Supporting in preparing property survey reports during land disposal (leasing) process.

Job Specifications

For appointment to this grade, an officer must have:

• Bachelor's Degree in Land Economics, Real Estate, Land Management, Land Administration or an equivalent qualification from a recognized institution;
• Graduate member of the Institution of Surveyors of Kenya, or any other relevant and recognized professional body;
• Current valid annual Practicing License from Valuers Registration Board or relevant professional's registration body;
• A letter of good standing from the Institution of Surveyors of Kenya; and
• Proficiency in computer applications. 

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Job Purpose

• To provide legal advisory services to the Authority and Board Secretariat services

Job Description

• Preparing legal opinions;
• Providing legal risk reviews and providing legal advice;
• Providing and interpreting legal information;
• Conducting training and disseminating appropriate legal information to staff;
• Handling pre-litigation legal disputes and inquiries;
• Participating in developing guidelines to ensure compliance with KeNHA’s collaboration and partnerships policy framework and strategy;
• Reviewing ongoing cases;
• Providing and interpreting legal information;
• Conducting research on legal issues falling within the agency’s mandate, conducting investigation; and
• Preparing legal reports.

Job Specifications
For appointment to this grade, an officer must have:

• Bachelors’ of Laws (LLB) degree from a recognized institution;
• Postgraduate Diploma in Law from Kenya School of Law;
• Admitted as an Advocate of the High Court of Kenya with a valid Practicing Certificate;
• Membership to the Law Society of Kenya (LSK) and in good standing;
• Proficiency in computer applications.

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Job Purpose

• Responsible for implementation of Human Resource strategies, standards, policies, procedures guidelines Labour laws and other relevant laws to ensure effective and efficient achievement of human resource objectives towards the realization of the Authority’s mandate.

Job Description

• Processing employee recruitment, promotion and exit documents;
• Submitting approved online job advertisements for posting on the website;
• Drafting and verification of routine correspondences;
• Collating and analyzing training applications;
• Processing of leave applications, sick sheets and sick offs
• Updating of Staff Medical details, Social Health Insurance Fund(SHIF) and National Social Security Fund(NSSF) records;
• Maintaining complement control;
• Collating data on work environment and employees’ satisfaction surveys;
• Preparing periodic progress reports;
• Updating human resource database and records; and
• Preparing induction for new staff and interns.

Job Specifications
For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Human Resource Management or equivalent qualification from a recognized institution;
• Bachelor’s Degree in any of the following field; Public Administration,Sociology,Business Administration or its equivalent from a recognized institution plus Higher Diploma in Human Resource Management of Certified Human Resource Practitioner(CHRP) Course from a recognized institution; and
• Proficiency in computer application.

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Job Purpose

• To develop and implement communication strategies that best communicate the Authority’s mission and Mandate to all stakeholders and general public

Job Description

• Participating in organizing events by preparing checklists needed and branding the functions as directed;
• Providing first-hand drafts and institutional news briefs for editing;
• Assisting in creating awareness of the agency’s products and services through regular updating of social media sites with relevant institutional content;
• Ensuring departmental equipment, branding materials and other tools used during the event are handled properly;
• Providing input in the development of the department’s work plan and budget;
• Providing support in drafting press releases and distributing the same to media houses;
• Contributing articles to the agency’s newsletters;
• Scanning through the print and electronic media to extract information touching on the agency;
• Liaising with maintenance officers to regularly service audiovisual equipment, check for damages of malfunctions and arrange for minor repairs;
• Setting up audio-visual equipment such as microphones, projection screens, public address system, videos etc. Prior to meetings and conferences;
• Providing photography services and film events during the Agency’s functions;
• Maintaining an inventory of departmental audio-visual equipment according to established department procedures; and
• Maintaining electronic images archive for institutional events covered which may include videos, photos, newspaper cuttings etc.

Job Specifications
For appointment to this grade, an officer must have:

• Bachelor's Degree in any of the following:- Public Relations, Corporate Communication,Journalism,Mass Communication, Communication and Media or any other equivalent qualification from a recognized institution; and
• Proficiency in computer applications. 

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Job Purpose

• Responsible for security and safety of all Authority's buildings, rental premises, property, equipment, and people including staff, visitors, and tenants. Also responsible for liaising with security agencies on matters of security.

Job Description

Duties and responsibilities at this level will entail:-

• Arrange security across the Authority to cover all the staff, tenants, visitors, properties, equipment, and machinery;
• Implement sustainable security systems and monitor to identify areas of improvement in the security of the Authority;
• Implement CCTV surveillance and liaising with the ICT team to ensure real-time collection of surveillance information;
• Undertake security sensitization programs for staff and facilitating training for the same;
• Ensure that all staff have staff badge and all visitors provided with visitors’ tags;
• Liaise with law enforcement and other related government agencies;
• Ensure that all staff, visitors, and contractors within the offices are issued with identification cards and keep track of all the incoming and outgoing goods to ensure the safety of goods;
• Undertake investigation of security breaches and closing all security cases within set time periods;
• Liaise with external security providers to ensure the institution is secured;
• Undertake surveillance to prevent losses and damage by reporting irregularities, informing violators of policy and procedures and restraining trespassers;
• Prepare daily occurrence report;
• Gather security intelligence and prepare security briefs;
• Implement the guidelines, procedures, and manuals of the security function to safeguard the integrity of the security processes of the Authority;
• Implement security programs to ensure security, safety and well-being of all personnel, visitors and the premises;
• Prepare and implement safety measures to respond to emergencies to provide necessary assistance to employees and clients;
• Undertake inspection to protect the Authority’s assets relative to theft, assault, fire and other safety issues;
• Develop periodic reports by recording observations, information, occurrences and surveillance activities;
• Maintain records of all crimes and incidents;
• Undertake security surveys and security inspections of premises; and
• Enforce institutional compliance with relevant laws and regulations governing security.

Job Specifications
For appointment to this grade, an officer must have:

• Bachelor’s Degree in any of the following disciplines: - Security Studies, Criminology and Criminal Justice or equivalent qualification from a recognized institution.

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Job Purpose

• To provide legal advisory services to the Authority and Board Secretariat services

Job Description

• Reviewing and retrieving files for relevant action;
• Opening legal files;
• Preparing and serving court documents;
• Photocopying file documents;
• Receiving and dispatching legal correspondence; and
• Filing contract and court documents;

Job Specifications
For appointment to this grade, an officer must have:

• Diploma in Law or any other relevant qualification from a recognized institution; and
• Proficiency in computer applications.

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Job Purpose

• Responsible for administrative and secretarial services, smooth operation of office activities and serves as the point of linkage between the Authority and stakeholders.

Job Description

• Typing routine correspondences;
• Managing correspondence (e-mails and letters)
• Handling telephone calls and customers;
• Scheduling and facilitating meetings;
• Operating office equipment and ensuring security of office equipment, documents and records;
• Making arrangements for departmental travel;
• Attending to visitors and clients;
• Handling appointments;
• Handling office Petty Cash

Job Specifications

For appointment to this grade, an officer must have:

• Diploma in Secretarial Studies from the Kenya National Examinations Council

OR

• Business Education Single and Grade Certificate (BES & GC) from the Kenya National Examinations Council in the following subjects:-
  • Shorthand III (minimum 80 w.p.m.),
  • Computerized Document Processing III (50 w.p.m.),
  • Office Management III/Office Administration and Management III,
  • Business English III/Communications II,
  • Secretarial Duties II,
  • Office Practice II, and
  • Commerce II.
  • Proficiency in computer application.

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Job Purpose

• Responsible for management of records and ensuring the security of information including effective handling, storage, retrieval, disposition and ensuring compliance with legal and regulatory standards

Job Description

• Receiving mails, sorting, opening, recording, date stamping and dispatch of all incoming and outgoing mails;
• Opening, folioing and closing general files and personnel files
• Classifying, filing and storage of records into subject files;
• Retrieving a n d disseminating information, records and files to action officers and users;
• Protecting all records from loss by tracking their movement and ensuring files are returned for safe storage;
• Filing, arranging a n d storage of all records in accordance with the subject area to aid easy retrieval;
• Protecting records from loss, theft, alterations, destruction and unauthorized access;
• Providing reference codes for all correspondences generated from the authority;
• Gathering, reference and store documents from external sources; and
• Performing any other lawful duty as may be assigned from time to time.

Job Specifications
For appointment to this grade, an officer must have:

• A Diploma in any of the following: Archives and Records Management, Records Management, Information Management, Information Science/Studies or any other relevant and equivalent qualifications from a recognized Institution;
• Be proficient in computer applications.