Job Vacancies at Mintvilla Housing

PURPOSE OF POSITION:

Continuously ensure internal control systems, risk management and governance, procedures and policies with a view to minimizing risk exposure for utilization of assets and other resources.

KEY RESPONSIBILITIES:

• Operational & Strategic Roles (40%):
  • Develop internal control measures and organize regular reviews of internal control measures.
  • Develop annual audit plans for approval by the appropriate authority and ensure that routine audits are carried out as per the agreed plan.
  • Ensure compliance with the laid down internal controls, all Tillows Global policies and other statutory requirements and regulations.
  • Develop risk and compliance framework across Tillows Global, overall risk management strategies and annual work plans.
  • Conduct discussions with the directors, departmental heads, Group Human resources, and all department Managers on commencement and completion of all audits.
  • Check the soundness of accounting procedures and the reliability of financial records and reports.
  • Carry out investigations in all Tillows global entities as the need may arise.
  • Safeguarding assets and as appropriate, verifying the existence of such assets to ensure assets are safeguarded.
  • Ensure operations are consistent with established objectives and goals and that the operations are being carried out as planned.
  • Liaise with Other internal finance teams as well as directors, departmental heads, Group Human resources, and all department Managers to foster cooperation, reduce duplication of effort and ensure appropriate sharing of information as well as auditing.
  • Advise management on external and Internal audit queries.
  • Guarantees complete confidentiality of records and information obtained during auditing.
  • Carry out audits and investigations and recommend remedial actions as per operational procedures requirements.
• Managerial Roles & Responsibilities (30%):
  • Develop and maintain a sound audit manual detailing audit practices, procedures and standards.
  • Determine the accuracy and reliability of accounting records by analyzing systems and internal controls.
  • Ensure audit working papers are properly prepared, referenced, reviewed and documented systematically.
  • Prepare management reports as required.
  • Supervising, training and appraising staff and working together with all other department heads and managers as well as the finance team to foster efficiency and teamwork.
  • Participate in the preparation and implementation of the strategic plan.
  • Review and evaluate the financial controls, systems, procedures, books of account, financial statements and periodic financial reports.
  • Perform any other duties as may be assigned from time to time.

Key Results & Accountability Areas (30%):

1. Effective utilization of resources.
2. Compliance with policies, procedures, standards and controls.
3. Cost control and management.
4. Risk management and safety of assets.
5. Compliance with safety regulations and procedures.
6. Ensure internal checks and balances in the company finances
7. Security of the existing financial systems.

KNOWLEDGE, SKILLS & ABILITIES:

1. Five (5) years working experience in a finance function with a minimum of four (4) years auditing experience in a senior position.
2. A Masters degree in Finance or a related field.
3. A Business related degree.
4. CPA – K/ACCA qualification.
5. An understanding of SAGE ERP is a must.
6. Membership of a professional body.
7. CISA certification will be an added advantage.
8. A firm understanding of internal auditing standards.
9. Able to integrate the understanding of industry trends and vulnerabilities to identify future possibilities, opportunities and risks.
10. Knowledge and application of Internal Audit standards in the financial services industry.
11. Proactively review and recommend security quality improvements in line with technological and product changes.
12. Ability to understand and document workflows and business processes.
13. Knowledge and effective application of all relevant banking policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
14. Organized; able to work both independently and in a team setting.
15. Ability to identify solutions that effectively address business and control needs.
16. Interpersonal skills to effectively communicate audit results to functional heads and other stakeholders.
17. Self-empowerment to enable the development of open communication, teamwork and trust that are needed to support true performance.

go to method of application »

The executive assistant is responsible for managing the schedules and communications of company directors. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements among others. The post holder reports to the Director. The position does not supervise anyone.  However, it has close working relations with the Director, Human Resources Manager, Head of Departments, Department Managers, supervisees on certain tasks e.g. following up on reporting and the Administration

Department.

KEY RESPONSIBILITIES:

• To provide administrative support to the Director and in his/her absence.
• Ensures that all scheduled meetings, comprehensive minutes’ file records and diary of events are maintained and communicated well on a timely basis.
• Provide logistical support to the Director or the executive team and anyone else at the discretion of the Director.
• Act as the initial contact point for the Director's Office.  On a daily basis, respond promptly to questions from the Directors, Group human resources, Head of Departments, and department managers who need to contact and get responses from the Director.
• To coordinate, monitor and make travel and logistical arrangements for the Director and other department heads, Managers as directed by the Group Director.
• Prepares documentation to support the office of the Director and its functions and to meet deadlines in processing the Director's correspondence.  Monitors incoming mail and forwards to respective departments/units.
• Coordinate the preparation of briefing information for the Director relating to both external and internal meetings, travel/conferences, working closely with all departmental colleagues as appropriate.
• Provide backup support to ensure effective and timely response to requests both internal and external.
• To provide logistical and administrative support for the organization, meetings and training sessions organized through the Director’s office.
• To manage all office expenses to support the Director’s office, and raise the necessary request for purchase requisitions.
• To implement and maintain robust office systems including filing and record-keeping for the Director’s office.
• Support to Director’s office during the compilation of the weekly, monthly and quarterly reports.
• Coordinating documentation to Director’s office requiring a signature.
• Maintaining/updating the Director’s diary to ensure appointments and meetings are well organized and coordinated on a timely basis.
• Working with relevant departments where necessary, and providing corporate inter-office support.
• Perform any other duties as may be assigned from time to time

KNOWLEDGE, SKILLS & ABILITIES:

1. A degree in business administration or a relevant field.
2. Minimum five (5) years of experience in a similar role.
3. Proven experience in providing high quality administrative and personal assistant services to senior-level staff. 
4. An understanding of SAGE ERP is a must.
5. Excellent written and verbal communication skills.
6. Proven interpersonal and customer service skills with people at a range of levels from a variety of social and cultural backgrounds.
7. Assertive and proactive, with the ability to work on own initiative with little or no supervision.
8. Good analytical skills with the ability to identify key points from complex material or information.
9. Self-motivated, flexible and able to make a judgement as to when to take the initiative on the Director’s behalf.
10. Excellent time management skills. The post-holder will need to manage their own time well, and the time of the Director.
11. Demonstrated personal integrity and ability to deal with sensitive and/or sensitive issues with tact, and diplomacy while maintaining complete discretion and confidentiality.
12. Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services.
13. Experience in providing comprehensive support to staff committees and meetings or its equivalent.
14. Experience in a similar role.
15. Ability to multitask and prioritize tasks
16. Well-developed organizational skills.
17. Attention to detail.