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  • Posted: Sep 4, 2020
    Deadline: Not specified
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Project Assistant

    Dimensions of the role

     

    The Project Assistant is responsible for supporting administrative and field project deliverables as guided in the project plan.    They are expected to possess a general knowledge in Community Development processes. The role will undertake mobilization of target stakeholders including administrative task such as organising project workshops and meeting.  The project assistant will coordinate procurement support of the ensure that documentations of work activities such as  Participants attendance lists, Distribution, records of Project Inputs to beneficiaries (Seeds and farm inputs to schools& Mangrove and Sea Weed groups support) are available for reference.  Additionally, the role will require liaison with other project teams to ensure synergy and integration of project interventions.

    This position will report to the Project Officer.

    Accountabilities

    Project Implementation:

    • Ensure community participation in the project planning, implementation and monitoring
    • Ensure that the monthly activities and budget plans are implemented as per approved work plan and that all activities are on track with appropriate scheduling, quality and timelines
    • Work with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
    • Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
    • Ensure that gender considerations are appropriately defined and incorporated across all phases of design, implementation and reporting. 

    Manage Project Resources  

    • Prepare a breakdown of project budget by interventions 
    • Monitor expenditures by interventions and ensure compliance with approved budget. 
    • Review expenditure reports on a monthly basis.  

    Documentation and Reporting:   

    • Consolidate/write project reports in line with the laid down requirements and Plan standards.
    • Work with the Program team and the M&E team in documenting project achievements and lessons learnt.
    • Contribute to documentation and sharing of best practices with all stakeholders
    • Facilitate and coordinate joint reflection sessions at Sub County and/or County level 

    Communications and Stakeholder Relationships:  

    • To engage and maintain cordial stakeholder relationships for effective project delivery throughout the project cycle
    • Maintain a high level of external communication/contact at the community, County levels. This is to facilitate the implementation of the project activities effectively.
    •  

    Dealing with Problems:  

    • Managing community conflicts 
    • Managing community/Plan Policy conflicts 
    • Maintain good working relationships with other Civil Society Organisations (CSOs).  
    • Negotiating with the respective government departments to ensure that work goes on  
    • Managing community attitude towards Plan implementation strategy.  

    Administrative Responsibilities

    •  Ensure project implementation is within the approved monitoring plan and tracked
    • Ensure that all documentation related to activity reports, participants lists and project acknowledgement forms are updated monthly and all project files are up to date.
    • Ensure all project related partner, government and other stakeholder relations are well maintained and also ensure that feedback and input from stakeholders are incorporated into the implementation of the project. 
    • Work with relevant staff to ensure all logistics and procurement at a local level are done according to Plan policies. This will include the development and monitoring of procurement plans 
    • Periodically review the project outline with the Project Officer to ensure that implementation is on course; 
    • Ensure a successful closure of the project once it has been completed.

    Safeguarding Children & Young People Policy

    Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

    Technical expertise, skills and knowledge

    Essential

    • A Diploma in Community Development or Environmental Sciences is preferred. 
    • At least 3 years’ experience in project management/coordination.  
    • Strong Knowledge of community development. 
    • Conversant with child rights issues and child participatory methodologies. 
    • Knowledge and experience of working in Environment Conservation.
    • Knowledge and experience in Livelihood Initiatives.  
    • Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s Safeguarding Children and Young People Policy. 

    Desirable

    • Skills in managing project implementation and monitoring is critical 
    • Strong report writing skills 
    • Community facilitation, networking, partnership development and management skills  
    • Good communication, negotiation and advocacy skills  
    • Good interpersonal, relationship and team working
    • Conflict Management skills

    Plan International’s Values in Practice

    We are open and accountable

    • Promotes a culture of openness and transparency, including with sponsors and donors.
    • Holds self and others accountable to achieve the highest standards of integrity.
    • Consistent and fair in the treatment of people.
    • Open about mistakes and keen to learn from them.
    • Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    • Articulates a clear purpose for staff and sets high expectations.
    • Creates a climate of continuous improvement, open to challenge and new ideas.
    • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    • Evidence-based and evaluates effectiveness.

    We work well together

    • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    • Builds constructive relationships across Plan International to support our shared goals.
    • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    • Engages and works well with others outside the organization to build a better world for girls and all children.
       

          We are inclusive and empowering

    • We empower our staff to give their best and develop their potential
    • We respect all people, appreciate differences and challenge equality in our programs and our workplace
    • We support children, girls and young people to increase their confidence and to change their own lives.

    Physical environment

    The position requires constant interaction with boys and girls as well as communities and the incumbent will be required to use a motorbike for frequent visits to the field sites for project visit, meetings and implementation. 

    go to method of application »

    Project Coordinator

    Dimensions of the Role

    The Project Coordinator is responsible for the conceptualization, development and execution of the project activities in line with the approved grant targeting Coastal livelihoods and environmental management in Lungalunga and Msambweni Sub counties. The role will ensure that all the project activities outcome are aligned to realizing Plan International Country Strategy. The responsibilities also include the implementation of the project design, monitoring and reporting on the progress of the project activities. The incumbent will be accountable for monitoring and management of the project budget. Additionally, the role will require to strengthen safeguarding of children in project areas and will require liaison with other project teams to ensure synergy and integration of project interventions. The job holder will manage a multi-million-dollar Project and must be abreast with donor regulations, environment and reporting.

    The Project Coordinator will report to the Program Manager and will ensure that project outcomes are realized through providing effective, timely and coordinated project management. S/he will provide direct technical input in the implementation in accordance to donor/Organisations guidelines and standards.

    The Project Coordinator will supervise Project Assistant.

    Accountabilities

    • Project design and Implementation:30%
      • Support project team to develop quality project outline and ensure that the project is in line with the Country Strategy and the Program Influencing and Quality Policy (PIQP).
      • Promote compliance eith donor requirements and regulations in project implementation
      • Lead start-up meetings of new projects to guarantee a joint understanding among stake holders on project objective and expectations.
      • Promote the realization of set targets quality outcomes.
      • Identify and manage project risks
      • Enhance gender mainstreaming in the project cycle
      • Enhance community participation in the project planning, implementation and monitoring
      • Mobilization and inclusion of children and vulnerable groups in the project
      • Develop monthly activities and budget plans to be implemented as per approved work plan and that all activities are on track with appropriate scheduling, quality and timelines
      • Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
      • Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
         
    • Manage Project budget 20%
      • Develop and regularly update annual and quarterly project implementation plans and budgets.
      • Monitor expenditures to promote prudent budget management and adherence to approved budget.
      • Promote compliance with relevant donor policies, contracts, and agreements.
      • Preparation and submission of accurate and timely financial reports according to donor regulations
    • Project Evaluation, Monitoring, Learning and Documentation: 20%  
      • In liaison with M&E, establish proper data management systems in accordance with the donor reporting requirements.
      • Monitor the progress of project implementation and undertake corrective actions.
      • Promote evidence -based programming.
      • Develop quality and timely reports in accordance with donor guidelines and procedures. This includes (activity reports, monthly and quarterly) in line with the laid down requirements and Plan standards
      • With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
      • Contribute to documentation and sharing of best practices with all stakeholders for learning and sustainability beyond the project phase.
      • Facilitate and coordinate joint reflection sessisions at Sub country and/or county level
    • Build and manage stakeholders: 15%

      • To engage and maintain cordial stakeholder relationships for effective project delivery throughout the project cycle
      • Maintain a high level of external communication/contact at the community, County levels, Project Stakeholders(KMFRI, KFS, Pwani University). This is to facilitate the implementation of the project activities effectively.
      • Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours. 
      • Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
      • Engage and influence key duty bearers towards realization of children rights at the sub-county and county level.
      • Promote active engagement and participation of communities in Project activities.
      • Managing community conflicts related to the project
      • Managing community/Plan Policy conflicts
      • Engage and influence different technical working groups at sub-county level
    • Human Resources Management (10%)
      • Promote good team management in accordance to Plan purpose and values
      • Support performance management of your direct report - Project Assistant
      • Coach and mentor direct reports to enhance their skills for project delivery
    • Others 5%
      • As assigned by the supervisor

    Safeguarding Children & Young People Policy

    Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

    Technical expertise, skills and knowledge

    Essential

    • A Bachelor’s degree in Biodiversity conservation, Environmental conservation, Marine conservation, Natural Resource Management, Climate change or any other relevant degrees
    • A demonstrated experience and understanding of developing, managing and implementing conservation projects in field levels
    • Must have proven knowledge of or an interest in conservation of terrestrial and marine ecosystems
    • Government stakeholder engagement
    • Knowledge of women economic empowerment and gender integration best practices
    • Knowledge and Experience on sustainable Livelihoods
    • At least 3 years’ experience in project management/coordination.
    • Knowledge of mapping systems e. g Geographical Information Systems 
    • Strong Knowledge and experience of community development.
    • understanding of integrated development issues and rights based programming.
    • Conversant with Child Rights issues and Child Participatory methodologies
    • Knowledge and experience of working with Children, youth and women groups
    • Hold personal values, ethics and attitudes which are in alignment with the principles of Plan's Safeguarding of Children and young persons policy.
    • Willingness to sign and adhere to Plan Safeguarding children and young people policy
    • Effective team managment experience
    • Ability to use local languages for Coast Region will be an added advantage
    • Ability to ride and use Motor Bike for field Operations 

    Desirable

    • Master’s degree
    • Analytical and report writing skills
    • Good Interpersonal / Communication skills and team working
    • Strategic planning skills
    • Results oriented
    • Relevant computer skills
    • Budget and Cost Control
    • Risk management
    • Monitoring and Evaluation skills
    • Skills in managing project implementation and monitoring is critical
    • Community facilitation, networking, partnership development and management skills
    • Good communication, negotiation and advocacy skills
    • Conflict Management

    Plan International’s Values in Practice

    We are open and accountable

    • Promotes a culture of openness and transparency, including with sponsors and donors.
    • Holds self and others accountable to achieve the highest standards of integrity.
    • Consistent and fair in the treatment of people.
    • Open about mistakes and keen to learn from them.
    • Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    • Articulates a clear purpose for staff and sets high expectations.
    • Creates a climate of continuous improvement, open to challenge and new ideas.
    • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    • Evidence-based and evaluates effectiveness.

    We work well together

    • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    • Builds constructive relationships across Plan International to support our shared goals.
    • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    • Engages and works well with others outside the organization to build a better world for girls and all children.

    We are inclusive and empowering

    • We empower our staff to give their best and develop their potential
    • We respect all people, appreciate differences and challenge equality in our programs and our workplace
    • We support children, girls and young people to increase their confidence and to change their own lives.`

    Method of Application

    Use the link(s) below to apply on company website.

     

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