Job Vacancies at Unga Holding

Role Purpose:

This position will be responsible for performing duties related to weighing and keeping record of all truck transactions relating to sales of finished Goods and used bags on need basis, receipt of raw materials, collection of wastes and garbage within the plant.

Key Duties and Responsibilities:

Inventory control & Weighbridge operations

• Preparation and submission of daily weighbridge report while accounting for all tickets generated in e-weigh.
• Verify all documents for consignments to establish genuine documents before weighing
• Ensure 100% postings are done through e-weigh to SAP and seek approvals for all manual weighing from Plant manager.
• Register all vehicles for finished goods orders & raw material delivery and inform the QA for timely sampling.
• Ensure 100% compliance to the internal controls in regard to all weighbridge operations.
• Maintains and monitors offloading of all raw materials at intakes to be free from abnormalities.
• Ensure 100% labour utilization within intakes through effective management of the outsourced staff & RM trucks queues.
• Documentation of all delivery notes, waybills, inspection reports, receipt summaries, and physical inventory worksheets in a proper way.
• Ensure timely weighing of trucks to support on offloading efficiencies.
• Ensure timely opening and closing of the weighbridge operations.

Raw material offloading Process

• Ensure 100% sampling of all raw materials at entry
• Ensure 95% utilization of the intakes during receipts to avoid man-hour losses.
• Managing and organizing coordination between the stock control team, security team and the drivers to ensure proper flow of work during offloading of raw materials and loading of finished products.
• Report any discrepancies between the invoice/delivery note and the physical tally sheets to the Plant Accountant.
• Notifies the Plant Accountant on any huge variations noted at the weighbridge before taking second weights.
• Manage offloading of all raw materials at the intakes within set timelines

Safety Health and Environment (SHE) & Food Safety

• Actively Participate in 6K, CI, SHE, FSMS/ GMP/ PaTaMu, activities
• Identify and report all quality and food safety issues during daily operations
• Conduct 6K, CI, SHE, FSMS/GMP /PaTaMu trainings to outsourced/drivers staff within the department
• Any other assigned duties.

Job Requirements

Minimum Requirements:

• Bachelor/Diploma in Business related field.
• CPA Level 2/ Intermediate Level will be an added advantage.
• Minimum three (3) years’ experience in a related field
• Computer proficiency especially with Microsoft Excel
• Experience working with an ERP is an added advantage

Key Attributes/ Competencies:

• Strong stakeholder management skills
• Customer Focus
• Strong Planning and Organizing skills
• Excellent oral and written communication skills

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Role Purpose:

Reporting to the Human Resource Business Partner, the role holder executes a seamless employee experience across multiple touch points in the entire employee life cycle at the site. The individual is expected to review and refresh tools, processes, and documentation to establish a 7-star employee experience.

Key Duties and Responsibilities:

Coordination of Talent Acquisition

• Review job requisitions before submitting for approval on DocuSign
• Support with long listing and shortlisting of job applicants.
• Scheduling of interviews, logistical planning, and constant engagement of hiring managers and candidates, 

Management of Employee Records, Filing and Retrieval

• Ensure employees’ job descriptions are up-to-date, signed and filed.
• Coordinate and maintain accurate orientation, onboarding, and separation documentation
• Track employee contracts. This includes probation, confirmation and end of contracts.
• Ensure annual personal data consent form & Unga code of Ethics and conduct acknowledgement and acceptance forms are completed, signed and filed
• Maintain the highest level of confidentiality and ensure employee data protection

 HR Operations

• Maintain and update calendars of HR events and site activities
• Submit accurate HR reports that are analyzed with useful metrics
• Assist in drafting and updating policies, procedures, process maps and documents
• Provide relevant data for payroll processing and ensure all payroll errors are resolved.
• Serve as a point of contact for HR service providers and hold them accountable to deliver as per contract commitments and service level agreements
• Support day to day management of outsourced staff and labour cost based on approved establishment
• Process invoices for payment and ensure invoice reconciliation are done on time to avoid delay in payments
• Ensure leave plans are adhered to
• Preparation of HR team meeting minutes as per the schedule

Employee Relations

• Provide Support to employees in various HR related matters and properly handle and document complaints and grievance procedures
• Ensure issues brought forward are resolved and escalated on time.
• Collaborate seamlessly with the HR team to eliminate any gaps in the employee experience.
• Draft employee disciplinary meeting minutes and ensure all disciplinary documentation is filed.

Culture Transformation

• Administrative and coordination support of employee engagement tasks e.g. culture initiatives, team building, and other related tasks.
• Support activities around Unga’s culture code – FIRST.
• Participate in organizing site events and initiatives as guided.
• Develop 6k and Hazard spotting schedules, coordinate audits and ensure action closure

Learning Support

• Provide Administrative support in planning and learning initiatives
• Planning and execution of induction programs
• Preparing and releasing communication on various trainings
• Securing training venues and blocking participants calendars
• Tracking attendance of various in-house or external trainings
• Collecting and analyzing training data for reporting purposes

 Performance Management

• Provide administrative support for performance management activities.
• Ensure employee goal sheets are up to date, signed and filed
• Ensure quarterly face to face sessions are effectively done and annual PDPs are completed, signed and filed

Job Requirements

Minimum Requirements:

• Bachelor’s Degree in human resource management or any other related discipline.
• Hands on experience in HRMIIS
• CHRP Certification and Professional Membership (IHRM).
• 2-3 years of experience in a similar role, preferably in FMCG
• Good Knowledge of the Kenyan labour laws.
• Computer proficiency

Key Attributes/ Competencies:

• Strong business acumen
• Good analytical skills and attention to detail
• Ability to deliver under pressure with minimal supervision
• Excellent communication and presentation skills
• Ability to maintain sensitive and confidential information

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Role Purpose:

Coordinate production activities and ensure availability of high-quality products produced at optimum cost in a safe environment by highly motivated staff.

Key Duties and Responsibilities:

Production Planning

• Ensuring that quality finished goods are produced and availed in the warehouse based on Time in Full and Error Free within each shift (both physical and SAP).
• Liaise with Finished Goods Supervisor to develop a production schedule based on customer requirements.
• Liaise with RMPM Supervisor to ensure required raw and packing materials are availed to support a smooth execution of the production schedule.
• Ensure proper shift planning to avail required human resource as per the production plan manage the leave & off liability.
• Analyzing raw data generated by production teams and creating accurate and timely reports as appropriate (Operations, KPI report, among others).
• In liaison with Maintenance Supervisor, ensure availability of plant and machinery for proper maintenance.

Production Efficiencies

• Ensure optimal machine utilization, adhering to the throughputs, and machine capacities as well as efficiencies at >85%.
• Conduct an onboarding and training for all employees to increase TWI score thus to reduce process variations.
• Ensure CI (AM/TPM/CBM) activities are done as scheduled to maintain optimal machine performance.
• Monitor machine performance and conduct root cause analysis where there is gaps and take corrective actions.
• Ensure production activities are done in line with budgeted cost.
• Ensure Production KPIs are achieved within quality specifications.

Production Reporting

• Daily review of production reconciliations to reduce inventory & production variances.
• Maintaining up to date formulations & ensure timely cost updates for all the materials in SAP.
• Ensure real time and accurate posting/receipts of raw materials, packing material and finished goods in SAP.
• Collect and collate data through the month and prepare accurate error free daily, weekly and monthly production reports.
• Prepare timely and accurate production monthly valuation report following an effective stock take.

People Management

• Conduct timely onboarding process for the new employees and ensure that they understand all the processes.
• Plan and improve Operators technical skills within production through the use of Training Within Industry (TWI), Coaching, Mentoring and implementation of Personal Development Plans (PDPs)
• Oversee work performance of company staff including goal setting, their deployment, performance review, face-to-face discussions, learning & development, staff welfare and ensure adherence to company policies
• In liaison with HR, prepare and implement employee personal development plans
• Plan and allocate optimum number of Outsourced labour to achieve set Manpower productivity targets
• Identify and recognize good performance to improve staff engagement
• Develop and implement shift plans; manage leave and off days.

Food Safety

• Ensure FSMS (ISO 22000:2018) and production process controls are practiced and audit citations on the same are closed.
• Uphold Good Manufacturing programs / procedures, monitoring and auditing and action closure
• Ensure steady flow of production activities by producing high quality products and adhering to the required specifications.
• Drive adherence to FSMS through spot checks and timely trainings
• Identify and address/report all quality and feed safety/ biosecurity issues during daily operations

Safety, Health and Environment (SHE)

• Promote Safety & Health of all workers and equipment in the production areas.
• Investigate all near misses, accidents and incidents and ensure timely closure of preventive measures
• Drive a culture of hazard spotting and elimination of unsafe conditions at production areas
• Identify unsafe behaviours involving production staff and take appropriate actions
• Ensure timely SHE audit action closure

Continual Improvement

• Ensure PaTaMu initiatives and projects are implemented in Production areas leading to Continual Improvement.
• Ensure employees have a good understanding of Continual Improvement and how the PaTaMu model works.
• Continuously identify opportunities for improvement within the Production areas
• Encourage generation and implementation of PaTaMu ideas to drive a culture of innovation and creativity.
• Drive an effective accountability system in Production through Daily Work Management (DWM).
• Utilize Daily Standard Work & Leader Standard Work to manage work Any other assigned duties.

Job Requirements

Minimum Requirements:

• A Bachelor's degree in Animal Health/Production /Engineering/Food Science or related field.
• Minimum 3 years' experience working in a busy manufacturing environment preferably at supervisory level.
• Knowledge of ISO 22000 & biosecurity controls are an added advantage.
• Competent in problem solving, planning and decision-making skills.
• Computer proficiency.
• Ability to work with minimal supervision.
• Ability to maintain confidential information.