Job Vacancies at World Food Programme (WFP)

JOB PURPOSE

To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines.

KEY ACCOUNTABILITIES (not all-inclusive)

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.
• Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.
• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.
• Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.
• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.
• Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.
• Supervise warehouse staff, to ensure high performance standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other relevant field.
• Language: Fluency in both oral and written communication in the English.
• Experience: 6 years of relevant experience in Warehouse Management/Supply Chain Management.

Application Deadline: 12th October 2022.

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The Team ‘Talent Acquisition’ needs an HR Assistant passionate about all-around recruitment services including sourcing, organizing assessments, recruitment documentation and analytics, onboarding, and recruitment administration.

The HR Assistant will report to the HR Officer under the overall leadership of the Head of HR for WFP Somalia.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Provide support on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruitments. 
• Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, until the recruitment is completed.
• Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, preparing minutes, and following up on approvals).
• Provide active support with longlisting candidates for open Vacancy Announcements under the close supervision of the respective tract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis, and reporting needs. 
• Provide administrative support in on boarding of new staff members in compliance with relevant processes and procedures. 
• Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. 
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.
• Support with any other HR administrative task as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education.
• A university degree in Human Resources, Psychology, Business Administration, or a related field is a plus.

Experience:

• Minimum 4 years of experience in a Human Resource administration or support role in a multicultural environment
• Excellent writing and communication skills in English: ability to produce excellent quality documents and reports.

Knowledge & Skills:

• Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, onboarding.
• Excellent inter-personal skills and ability to operate in an international, multicultural environment.
• Ability to create trust with team/employees and deal with confidential information in a professional manner.
• Demonstrated ability to deliver timely high-quality deliverables.
• Demonstrated ability to maintain HR trackers with a high level of detail orientation.
• Proficient user of Applicant Tracking Systems (e.g. SuccessFactors, Taleo, etc.).
• Proficient user of MS Office, including SharePoint, Excel, and PowerPoint.
• Strong drive and motivation.
• Flexible attitude towards shifting tasks and responsibilities.

Application Deadline: 4th October 2022.