Jobs at Colleges and Institutes Canada

Responsibilities

• Monitor and ensure implementation of project activities and recommend required actions
• Participate in the development and drafting of annual work plans, analytical/narrative reports, RFPs, TORs, handbooks, training manuals, workshop materials and other core program documents (e.g., Logic Model, Performance Measurement Framework and Risk Register) with the STA, Canada-based SPO, and other CICan staff and implementing partners
• Provide support to the Monitoring, Evaluation and Learning (MEL) Specialist with MEL activities, i.e. data collection and capacity building, as needed
• Provide support to the Gender Equality (GE) Specialist with GE activities, I.e. gender analysis, gender strategy, training and partner support, as needed
• Work with Finance Officer to ensure financial and budgetary compliance in the implementation of Kenya-based activities
• Coordinate various program committee meetings
• Liaise with Kenyan implementing partners as required
• Present KBEST and facilitate discussions at meetings and workshops with institutional partners and other stakeholders as required
• Perform other duties as may be assigned

Reporting

• The employee will work under the direction of the Kenya-based STA and is expected to work with a high degree of independence and autonomy.

Qualifications

• Full fluency in English and Swahili
• Kenyan citizen or legally permitted to work in Kenya. Note: CICan will not provide a work permit or sponsor individuals
• At least Bachelor’s Degree in a related subject area (business administration, project management, international cooperation, or similar)
• Project management training is preferred
• A minimum of 5 years’ experience in the planning, implementation, administration, and reporting of government, international and/or private donor-funded projects in Kenya
• Demonstrated experience applying gender equality concepts in an international development and/or education context.
• Demonstrated research, analytical and writing abilities in the preparation of reports, concept papers and/or proposals for government, international and/or private donors
• Demonstrated ability using Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experience with SharePoint desirable
• Specific experience and/or education in the area of the Blue Economy or marine sciences an asset
• Knowledge of the Kenyan education system, particularly in TVET, is an asset

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Responsibilities

• Co-lead, with the STA for the Young Africa Works in Kenya-TVET program, in the overall management of CICan Operations in Kenya
• Provide technical oversight and input into the preparation of the Program Implementation Plan (PIP) and the program’s baseline study, both key deliverables in the program’s first year, along with annual work plans, semi-annual and technical reports, and annual budgets in accordance with GAC requirements
• Assist in the preparation of the Project Implementation Plan (PIP), annual work plans, semi-annual, financial, and technical reports, and annual budgets in accordance with the overall budget allocated by Global Affairs Canada
• Supervise the Kenya-based SPO, Gender Specialist and KBEST regional coordinators and provide direction and mentorship for other staff members
• Support the implementation of institutional/thematic partnerships between Canadian and Kenyan TVET institutions
• Support Canadian and Kenyan partners in finalizing and launching newly developed curricula
• Support the KBEST procurement process and installation of equipment at Kenyan partner institutions
• Contribute to the evaluation of the adequacy and effectiveness of the various partnerships between Canadian colleges/ institutes and Kenyan partner institutions, organizations and agencies
• Manage the relationship with the Kenyan implementing partner responsible for the project’s scholarship component
• Participate in and chair KBEST committees and sub-committees and meetings, as required, and manage relationships between Canadian and Kenyan partners
• Ensure attention is paid to the full integration of gender equality across all project activities
• Support the effective coordination of Gender, communications and Monitoring, Evaluation and Learning (MEL) staff and activities
• Represent the project on relevant working groups
• Act as project’s main point of contact with Canada’s High Commission to Kenya
• Act as the project’s public representative of the project in Kenya
• Participate in KBEST monitoring and evaluation and risk management assessments and propose measures for improvement to achieve and sustain results
• Provide information as required by CICan and Global Affairs Canada
• Perform other duties as may be assigned

Reporting

• The employee will work under the direction of the Manager of Operations. The employee is expected to work with a high degree of independence and autonomy.

Minimum Requirements

• Full fluency in English and Swahili
• Kenyan citizen or legally permitted to work in Kenya. Note: CICan will not provide a work permit or sponsor individuals
• At least Bachelor’s Degree in a related subject area (international development/cooperation, project management, business administration, or similar)
• Demonstrated experience working with donor-funded international cooperation/development programs
• Minimum 5 years’ experience with the Kenyan TVET system and stakeholders
• Demonstrated experience supervising staff and managing teams
• Knowledge of and experience with local economic development and market systems development, in particular related to the Blue Economy
• Extensive experience in skills training or TVET in the public and/or private sector with expertise in such areas as teacher training, planning, competency-based curriculum development and leadership and management training
• Practical experience working in partnership with industry and TVET at a systems level to build effective training solutions to meet industry needs
• Practical experience with MEL in managing international development programs funded by donors, including developing theories of change, developing and revising results-based management (RBM) tools, mobile data collection, working with M&E systems, and developing and using various reporting frameworks
• Experience working with community-based organizations and grassroots partners working in Kenya
• Demonstrated experience applying gender equality concepts in an international development and/or education context
• Strong experience working with budgets and with financial management
• Demonstrated leadership and problem-solving capacity in cross-cultural settings and participatory management context
• Strong writing, reporting and presentation skills
• Demonstrated ability using Microsoft Office Suite, Web and Information and Communication Technologies (ICT) tools
• Specific experience and/or education in the area of the Blue Economy or marine sciences an asset

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Job Summary

General Expectations

The Gender Specialist is expected to lead gender equality (GE) focused efforts related to KBEST implementation in Kenya. This includes developing and leading the implementation of gender strategies, leading GE activities, and providing assistance to project partners and stakeholders. Drawing on professional experience and academic knowledge, the Specialist will enhance the understanding of CICan and its partners of key GE themes, particularly related to the Blue Economy, and work with the monitoring, evaluation and learning (MEL) team to enhance the measurement of gender objectives in KBEST.

This role includes the planning and implementation of a range of activities across multiple educational and government partners. The position will work under the direction of the Kenya-based Senior Technical Advisor (STA) and will provide guidance to the other KBEST team members as well as external stakeholders. The position is also expected to work closely with Canadian-based staff.

This position requires the ability to perform a variety of complex tasks, It also requires excellent organizational, communication and interpersonal skills as well as the ability to work both independently and collaboratively on a team

The position is expected to involve some travel within Kenya.

Responsibilities

• Lead GE aspects of KBEST and advocate for the full integration of GE in the Blue Economy themes in all program areas in alignment with the Canadian Feminist International Assistance Policy and related GAC guidelines.
• Lead the development of the KBEST GE strategy and update it on an annual basis based on changes to KBEST partnerships, the Kenyan context, current global trends, and other relevant developments and innovations in GE and related fields (i.e. women’s economic empowerment, women’s rights, gender-based violence, sexual harassment, etc.).
• Guide CICan to ensure that project activities are aligned with the GE strategy,
• Work collaboratively with the broader CICan team in Kenya, Canada and elsewhere to strengthen the organization’s expertise on gender, including participation in the CICan gender community of practice.
• Work closely with the project’s MEL team to develop appropriate GE monitoring and evaluation indicators and learning questions and support data collection and analysis.
• Ensure that MEL has an ongoing GE focus and that this is captured in reporting through the development and use of gender-sensitive monitoring and evaluation, results-based management and outcome mapping tools
• Plan and conduct gender focused research as needed and requested, including desk and field-based research as part of the project’s gender analysis, implementation phase and baseline study, inter alia.
• Lead GE reporting for mid-year and annual reports by reviewing partnership narrative reports to synthesize data on GE accomplishments and by collecting and integrating CICan-led data and analysis from Gender consultations and training into reports
• Guide/oversee/develop and coordinate the continuous improvement of CICan project gender mainstreaming approaches and tools
• Collaborate with Canadian and Kenyan partner staff to ensure gender work is integrated in project partnerships through support to partners and guidance on GE and youth strategies
• Oversee the development and implementation of gender-sensitive programming, including work planning, reporting, and capturing lessons learned/best practices.
• Provide input into program budget planning for gender project activities
• Provide technical assistance, including training and advice, for gender mainstreaming, GE programming to staff, consultants, and project partners, including government institutions, non-governmental organizations, academic institutions, civil society organizations, and private sector partners as needed
• Work closely with implementing partners including community-based organizations and women’s right organizations to ensure that the project is aligned with local priorities and is anchored with local partners.
• Develop guidelines for project partners on GE issues and suggestions on how they can integrate these in teacher training and teaching materials
• Monitor the risks associated with the implementation of the GE strategies for the duration of the projects
• Contribute to the development of project communication materials
• Participate in the development and implementation of policies, procedures and strategies at both project and institutional levels
• Represent CICan to gender networks and professional associations.
• Participate in program committees to represent gender themes.
• Perform other duties as may be assigned

Reporting

• The employee will work under the direction of the Kenya-based KBEST Senior Technical Advisor. The employee is expected to work with a high degree of independence and autonomy.

Qualifications

• Full fluency in English and Swahili
• Kenyan citizen or legally permitted to work in Kenya. Note: CICan will not provide a work permit or sponsor individuals
• Bachelor’s degree or higher in gender studies, development, or a related field
• At least 5 years of professional experience working on gender integration on international development projects, ideally in the education, TVET and /or Blue economy sectors
• Experience working with community-based organizations, women’s rights organizations or similar in Kenya, ideally in the coast or lake regions
• Experience combining formal expertise on gender programming with experience of applying these to specific development sectors, plans, and policies
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information
• Strong MEL skills and ability to develop effective indicators and MEL tools and demonstrated experience conducting research with a gender focus
• Experience working with government ministries at national and county level

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Job Summary:

General Expectations

• Reporting to the Kenya-based Senior Technical Advisor (STA), the Human Resource & Administration Manager will be located in Nairobi, Kenya and will ensure the effective management human resources and administration of the Kenya CICan Office and staff. The Human Resource & Administration Manager will work closely with the Ottawa-based Managers of Operations and STAs as well as the Senior Program Officers (SPOs) to ensure the overall cohesion, coordination, and quality delivery of CICan Kenya Office activities.
• This position requires the ability to perform a variety of complex tasks, including financial management, human resource management, tax and regulatory compliance, and related tasks in a fast-paced international office. The Human Resource & Administration Manager will be expected to perform effectively at all operational levels.
• The position is expected to involve some travel within Kenya.
• Specific Accountabilities: The Human Resource & Administration Manager will:
• Provide oversight for all field logistics, office management, financial management and human resource functions for the CICan-Kenya office.
• Develop and ensure the implementation of local office policies in close collaboration with the STAs and Managers of Operations.
• Supervise direct reports including Administrative and Logistics Coordinator, Finance Officer and others, as delegated by the Manager of Operations.
• Implement and maintain office services by organizing office operations and procedures, including preparing payroll, designing filing systems, reviewing, and approving supply requisitions, assigning and monitoring clerical functions to other staff.
• Review monthly finances for approval including synoptic journals, petty cash, staff expenses.
• Liaise closely with the Kenya-based Finance Officer in the authorization and process of payments.
• Provide logistics oversight and support for events, travel, and other activities.
• Manage local office procurement systems and processes, including inventory/asset management.
• Maintain tax compliance ensuring employee income tax (PAYE), corporate tax returns, consultant withholding taxes, VAT, etc.
• Ensure corporate registration and other regulatory compliance is maintained.
• Oversee human resource systems and ensure payroll and statutory remittances (NHIF, NSSF etc.) are done on a monthly basis.
• Liaise with staff, suppliers and partners as needed.
• Develop, implement and maintain office administrative systems/procedures.
• Organize and implement and deliver orientation program for new staff.
• Support CICan-Kenya office human resources by keeping personnel records up to date, arranging and conducting interviews, organizing, and implementing orientation for new staff, etc.

Qualifications:

• Full fluency in English and Swahili.
• Kenyan citizen or legally permitted to work in Kenya. Note: CICan will not provide a work permit or sponsor individuals.
• At least Bachelor’s Degree in a related subject area (business administration or similar).
• A minimum of 5 years’ experience in a similar role in Kenya ideally on international development projects with an international organization.
• A minimum of 3 years’ experience managing staff.
• Demonstrated experience recruiting and managing staff ideally with human resource qualifications or certifications.
• Demonstrated experience in applying and adhering to Kenyan Labour laws and regulations
• Experience with financial and accounting processes, including, but not limited to, experience preparing financial claims and reports for programs, budgets and reconciliations.
• Experience with financial management systems and budget management.
• Experience in designing and managing procurement processes/systems.
• Practical experience designing, implementing, and maintaining administrative systems.
• Extensive experience in human resource management in the non-profit, public and/or private sector.
• Proven familiarity with taxation and regulatory compliance in Kenya.
• Demonstrated ability using Microsoft Office Suite (Word, Excel).
• Demonstrated experience working with an international team.
• Demonstrated competence in the planning, implementation, administration, and reporting of donor-funded projects.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work both independently and collaboratively on a team.
• Strong writing, computer, and data skills.

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Objectives of the Team Building Event

The following are the specific objectives for the event:

1. To provide an opportunity for the team to get to know each other better, clarify roles, responsibilities, and expectations.
2. To reflect on progress made in Fiscal Year 2021.
3. To deliberate on the priorities for Fiscal Year 2022 and moving forward.
4. To provide the team with time for relaxation, self-care and team building to improve collaboration and work relationships.
5. To impart some skills in areas of self-awareness, empathy, emotional intelligence, problem solving, change management, trust building and diversity, equity, and inclusion.

Scope of Work

While utilizing participatory adult learning approaches, and ensuring a safe and confidential space, the consultant will:

1. Develop a “roadmap” for the one-and-a-half-day event to share with 20 participants.
2. Facilitate themed learning sessions, group games/activities, and other sessions as applicable during the one and half days of the event.
3. Provide the required training materials, props etc. required for the team building activities.
4. Provide transportation and accommodation for the resource persons, if applicable.

Facilitators/Resource Persons Requirements

1. Proven track record of extensive consultancy experience of at least 5 years in facilitation of teambuilding, leadership skills training and knowledge sharing/reflection workshops.
2. Experience in events organizing/management preferred to ensure orderly conduct of the team building.
3. Demonstrated ability to ensure diversity, equity and inclusion are components of the leadership training.