Jobs at Corporate Staffing

Responsibilities:

• Schedule meetings and appointments
• Manage the social media platforms
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering, and security services
• Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping

Requirements and skills

• Proven experience as an Office Administrator, Front Office, or Administrative Assistant
• A Bachelor of Science degree in sociology or a degree in psychology is preferred
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Self-Starter

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Key Responsibilities

• Maintaining a secure but effective human resource records management system by designing a filing and retrieval system; keeping past and current records.
• Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;
• Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
• Preparation of staff Appointment letters, Employment contracts, Disciplinary memos and recommendation letters.
• Prepare and coordinate induction programs for newly recruited employees.
• Maintaining and revising the company’s handbook on policies and procedures.
• Coordinating performance management and employee evaluation.
• Dealing with employee grievances and implementing disciplinary procedures.
• Maintaining staff leave/off days balance reports.
• Analyzing training needs in conjunction with departmental managers.
• Overseeing exit interviews.
• Looking after the health, safety and welfare of all employees.
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
• Prepare HR and administration reports as required from time to time.
• Assisting with administrative duties in the company including maintaining general office files, Directors files and all other filing which may be advised from time to time.
• Ensure safe custody of important company documents which include: Tenancy leases, Land Titles, Company Incorporation documents, contracts documents, policy documents and any other document advised by the management from time to time.
• Preparing official documents including office correspondence, lease agreements preparations and review.
• Ensure compliance with statutory requirements: Annual Employee returns to NEA, NSSF, NHIF
• Management of master roll, and attendance registers.
• Preparation and circulation of Minutes of management meetings. 
• Administration of staff benefits as per company policy and procedure.
• Any other duties that may be assigned from time to time.

Key Skill and Qualifications

• Bachelor Degree in HRM or Higher National Diploma in HRM.
• 2-5 years of relevant experience.
• Excellent knowledge of various HR functions such as pay & benefits, recruitment, on-boarding, evaluation, training & development etc.
• IHRM Membership will be and added advantage.
• Good understanding of labor laws and regulations.
• Must be proficient in MS Office Suite.
• Proven problem-solving skills.
• Ability to work independently in a dynamic environment.
• Ability to work well with a team.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of integrity and ethics.