Jobs at Save the Children

ROLE PURPOSE:  

Under the general guidance and direction of the Research and MEAL Specialist; the Monitoring and Evaluation (M&E) Assistant will work as part of the county M&E team responsible for program quality assurance, accountability, documentation and learning. S/he will be involved in day to day implementation of the M & E system sub-county level including data collection, colation, entry, analysis and use for decision-making. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF RESPONSIBILITIES

• Manage information generated through MEAL activities, such as complaints databases, action tracker.
• Organize field visits to monitor program activities / interventions against Quality Benchmarks/Quality Checklists and produce & share reports with program team as well as management team based on quality and accountability findings.
• Support program staff to strengthen joint planning and monitoring with stakeholders.
• Contribute to the quality of program design – reviewing log-frames, results frameworks, project plan, strategic plans, MEAL Plan etc.
• Ensure that the agreed action plans are followed in timely manner by program team and that the feedback loop is closed.
• Share all information (monitoring reports, CFM databases, preliminary verification reports, case studies etc.) with the support of  Research and MEAL Specialist.
• Share MEAL findings & CFM issues in each monthly meeting
• Support in roll-out  of USAID Nawiri monitoring and evaluation strategy and tools at the Sub County level.
• Collect program routine monitoring data and follow-up with the program team on data collection and reporting.
•  Support roll-out and supervision of data collection through Annual Surveys, Post Distribution Monitoring (PDM) and Quality Inquiry Surveys.
• Timely entry of  monitoring data into mobile and  computer-based data collection systems and working with MIS officers to resolve data quality issues observed.
• Support  Monitoring and Evaluation activities to ensure that program-based monitoring activities are being performed according to schedule.
• Support in conducting Quarterly data review meetings and Routine Data quality Assurance.
• Support and collaborate with the M&E Officer to provide timely reports and data summaries.
• Assist to maintaining a clear and transparent filing system at the Sub County level office.
• Support the process of testing and adopting relevant technologies for improving the efficiency of the program’s MEL function at the Sub-county level.
• Strengthen Sub-County government M&E and Data Use Platforms including Review Meeting, Data Quality Assurance, Mentoring and Supportive Supervision.
• Other duties as assigned from time to time by supervisor

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

• Must hold at least a diploma in Social Sciences, Public Health, Development Studies, or Population Studies, or relevant field (with coursework in M&E, research and evaluation methodologies, statistical analysis or organizational development) or similar field of study. Undergraduate in similar faculty is an added advantage.
• At least 1-3 years of program monitoring and evaluation experience ( Entry Level  Fresh Graduate)
• Certificate in Monitoring and Evaluation from UoN, AMREF or KIM will be an added advantage
• Proven experience of undertaking evaluations/research with outstanding skills in qualitative and quantitative research and data analysis using relevant software such as STATA or SPSS and ATLAS.ti
• Good communication skills in English and Kiswahili. Local language (Turkana or Samburu) preferred

EXPERIENCE AND SKILLS

Essential

• Minimum of 3 years of experience working in INGO’s and or UN Agencies in developmental or in humanitarian programmes, with 2+ years in field postings, and 2+ years working for an international agency on monitoring, evaluation, and learning.
• Experience working with USAID funded project and familiarity with USAID/FFP M&E guidance and requirement is an added advantage
• Experience of, and commitment to working through systems of community participation and accountability
• Demonstrated strong monitoring and evaluation skills, including planning/participating in evaluations
• Ability to write clear and well-argued assessment and project reports
• Technical expertise in various data analysis software and proven experience using mobile technology for data collection with experience of electronic data collection using tablets or other devices.
• Exceptional analytical and problem-solving skills and experience with statistical/graphical software or spatial software.
• Proven experience with current technologies, such as web-based data management and analysis tools, digital data collection, mapping, Google applications, data visualization, interactive dashboards, etc
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills, with experience working in multicultural, multi -location, values driven teams.
• Commitment to and understanding of Save the Children International’s aims, values and principles.

Desirable

• Experience working in arid and semi-arid land (ASAL) settings preferred.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Experience working with complex/large USAID funded project and familiarity with USAID/FFP M&E guidance and requirement is an added advantage
• Experience of managing private and international donor funded projects
• Experience of training and capacity building
• Some experience of representation and ability to represent SC effectively in external forums.

Closing: 7 Feb 2023 

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ROLE PURPOSE:  

The Finance and Awards Officer will support the Finance Coordinator in managing the finance activities, financial controls, computerised accounting systems and staff in Nairobi, Turkana and Samburu in line with Save the Children’s financial procedures. S/he will also support Awards management, by advising on compliance, participate monthly awards review meetings in consultation with the Award Manager, coordinating BVA feedback, and working with budget holders to ensure implementation is on track. 

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF RESPONSIBILITIES

General Management

• As a member of the Nawiri and finance team, demonstrate the behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the programme;
• As a member of the Nawiri team, ensure a conducive and productive work environment;
• Implement the Respectful Workplace & Diversity agenda for staff in the Nawiri Programme;
• Contribute to the wider country programme agenda.
• Carry out the responsibilities of the role in a way that reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.

Finance

• Ensuring that documentation is accurate, authorised and complete for all financial transactions.
• Reviewing Nawiri expenditure and income to ensure that they are correctly coded and recoded on a timely basis.
• Ensuring that all income and expenditure is adequately authorized prior to uploading in the system.
• Ensuring that the SCI financial procedures for Bank and Cash are always followed.
• Passing of correction journals in the system
• Checking all the transactions are entered correctly
• Support the finance coordinator in Inducting Nawiri new staff into SCI financial policies and procedures applicable in the field offices and ensure that changes in policies are communicated to staff at all levels.
• Adhere to the CO finance diary including Month end closure, ensuring that all deadlines are met and submissions made to Nairobi Office. This involves liaising with the PSO in FOs to ensure that documents are send to Nairobi on time.
• Support the Nawiri Finance Coordinator in addressing audit recommendations in good time and ensure field staff fully understand and comply with the standard financial procedures.
• Processing the payments for Nawiri including M-PESA and online payments.
• Ensure that all Nawiri documents are archived and scanned properly.

Reporting and Financial Analysis

• Prepare weekly VAT, customes and levies schedule and fill DA-1 forms for reimbursement in compliance with USAID guidelines
• Prepare and keep track of the annual VAT reports to the donor in compliance with USAID guidelines and contractual agreements with the prime.
• Prepare the BvA for the Nawiri programme on a weekly basis, document the deviation from the donor approved budget and communicate to the budget holders.
• Advice the budget holders on coding of transactions with emphasis to project codes, this will also involve training of budget holders on coding of transactions.
• Take part in preparation of financial reports to donors in compliance with USAID guidelines and contractual agreements with the prime.
• Take part in budget realignment/revision and ensure that this is done on time and accurately.
• Support the Finance Coordinator in development of monthly cash forecast for Nawiri programme.

Awards Management

• Support the Nawiri Finance Coordinator in the upload the phased budgets as per the phased budget submitted by the budget holder.
• Work with the Finance Coordinator to manage and update the master budget for Turkana and Samburu offices, and pro-actively highlight gaps;
• Support the Finance Coordinator in award opening and closing meetings for Nawiri with the Budget holder
• Work with the Finance Coordinator in coordinating the monthly Awards Review Process in Samburu and Turkana.
• Support capacity building of coordinators and managers in Awards management;

Policy & Donor Regulations Compliance

• Assist Turkana and Samburu office in day to day compliance and award financial management issues. Gather information from Kenya Office Awards Team and/or other units within Finance in resolving an issue related to compliance.
• Work closely with the Finance Coordinator and Awards team in ensuring donor regulations are being adhered to, and report any divergence to the Awards Manager.
• Support the audit/expenditures verifications from the prime and ensure that the recommendation are addressed on a timely basis.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

• A first degree in Commerce Accounting, Business Administration, Finance, or related field. Post-graduate diploma preferred.
• Part II qualified in a recognized professional qualification in Accounting (CPA, ACCA).

EXPERIENCE AND SKILLS

• Minimum 5 years similar work experience within a fast-paced work environment with 2 years’ experience managing a USAID funded project.
• Excellent communication skills (Verbal and Written)
• Fluency (Verbal and Written) in English is required.
• Excellent presentation and facilitation skills.
• Strong team player, collaborative and capable of building effective relationships across all levels
• Strong results orientation, with the ability to challenge existing mind-sets
• Problem solving and risk mitigating skills
• Proficiency in Microsoft Officer Products (Word, Excel, Outlook, PowerPoint) and financial software such as Agresso.
• Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
• A commitment to promoting diversity and equality of opportunity in employment and empathy with SC values and objectives.

Closing: 6 Feb 2023